Madley Pre-School Annual Report 2019-2020
Purpose
Purpose of this report is to provide local and national stakeholders (including the Charities Commission and Ofsted) with an overview of the activities undertaken in the period September 2019 to August 2020– the period of the current Management Committee.
Audience
This report will be discussed at our next Committee meeting and will be submitted to the Charities Commission alongside the audited accounts, and will be available to Ofsted on request or as part of the documentation supporting an inspection.
Setting Overview
Madley Pre-School is a rural setting, offering a stimulating early years curriculum during the normal school day (09:00 to 15:30) and a breakfast club in conjunction with Madley Primary School. The Pre-School is co-located with Madley Primary School and shares some resources, but is constituted as a separate charitable entity in terms of governance and management.
The setting continues to offer places for children aged 2-4 for a maximum of 24 children, and is staffed by a number of early years practitioners led by the Pre-School Setting manager. This past year we have also welcomed a University student as a volunteer and employed 2 lunch time assistants.
Whilst not part of the primary school, the Pre-School shares the same values-based approach and works in close partnership with the school to ensure the best educational outcomes for children and a smooth transition for those children who go on to attend Madley Primary School. The setting has recently been awarded a prestigious Values based setting Award by Dr Neil Hawkes, they are one of only a few Early Years settings to receive the award.
Due to the Covid-19 Pandemic the Pre-School was closed due to low numbers from March 2020 until July 2020. Ofsted and the local authority were informed of the closure and staff furloughed under the Government furlough scheme.
The setting is managed on a day-to-day basis by the Manager supported by the Deputy Manager and leadership/management oversight is provided by Management Committee made up of elected volunteers.
Report on 2019-20
The structure of the Management Committee is as follows:
-
Sally Johnson Chairperson/Safe Guarding officer for the setting when Manager and Deputy away.
-
Rebecca Preece Pre-School Manager
-
Michaela Byrne Finance administrator Fiona Batstone Deputy manager Gary Johnson Finance lead
1
Jane Mansfield
Staff liaison
The Committee has met on a frequent basis, usually once a term. However, a small management team including the Chair, Setting Manager, Finance Lead and Staff Liaison has met on a frequent basis; typically, once each half-term with additional meetings as required. Zoom meetings were held during the period of closure between March-July 2020
As with many small rural settings, long-term sustainability was identified as an issue. Rebecca Preece was appointed setting manager role in September 2018. She has driven the business forward increasing numbers of children attending and the Pre-School is going from strength to strength ensuring longevity and good on-going investment. There are currently 32 children on role. Although previously, options for marketing were explored, we now do not rely on marketing alone, word of mouth within the community is helpful and positive. The setting is busy within the local community supporting local groups, visiting local businesses and has started a weekly well-being visit to Charnwood residential home for the Elderly. With 3 Forest School trained staff and use of the School grounds, children attend weekly Forest School sessions outside, learning more about their outdoor environment, forest school rules and enjoy searching for bugs .
Rebecca and the team have recently re-started a ‘community pop up cafe’ called Petit Pois operating once a month, this runs from within the Pre-School on a Saturday morning, open to all parents who attend the Pre-School as well as members of the local community and perspective parents. It has been a huge success creating time for parents and carers to meet in a safe environment, for children to play while adults enjoy a coffee and cake. There is no charge, however, any donations received go towards the purchase of new toys and equipment.
Improvements have been made to the outside play areas with a new bark and natural play area designed and created. Money spent in this area has provided many more opportunities for outdoor play during all weathers and supported a range of outdoor learning opportunities. Following the requirements and guidelines of Covid-19 the new area has supported the safe one system put in place for entrance and exit for parents.
There is a shared understanding within the team of how good practice, happy children and parents can secure numbers for the following year. This team effort is lovely to see and numbers going forward speak for themselves.
Teaching and Learning
Our Pre-school is an OFSTED registered early years setting that provides 24 spaces for children aged two to four years of age. Our aim is to develop independent and motivational learners who embrace a values based culture. We provide opportunities for learning through play in a calm and multisensory environment both inside and outside. We explore the wider community taking short walks around the village, under take visits to local elderly care homes. Visit larger retail store to shop and find out how food is transported and inviting visitors into the setting.
Children who attend our setting range from having special educational needs, children who are looked after by the local authority to children who need to access the National Educational Funding. We regularly work alongside other professionals such as; Social Workers, Speech Therapists,
2
Physiotherapists, Community Nursery Nurses and Health Visitors to deliver individual education or care plans for specific children when required.
The Early Years Foundation Stage (EYFS, 2012), is a key part in planning the children’s learning opportunities and allows the children to have a seamless transition in to school and the completion of the Early Years Foundation Stage. We have worked closely with the reception teachers of our feeder schools this year ensuring a smooth transition for those children starting school.
The children’s interests are followed through observations and staff plan for the next day using the observations alongside daily reflections. The staff use a loose theme and offer books and stories to support the theme. Parents are included in the sharing of learning and ideas, these have been very helpful during lockdown when ideas, challenges and stories read by staff were shared with parents and children.
Every child has a formal written reflection on their development each term and their next steps are devised by the child’s key worker alongside manager and these are then shared with parents and carers. A shared learning journey, Pre-School page on the school website, Facebook closed group, Twitter and newsletters are also used celebrate children’s learning & development.
Staff Development
We believe it is essential to create learning environment for the practitioners in our setting as well as the children. Our Pre-School is used by local high schools, colleges, Worcester Universities as a placement for students to develop their knowledge about early years education.
Our team of qualified practitioners are constantly developing their knowledge through local authority training courses and seminars. The qualifications and ongoing training are as follows;
-
Rebecca Preece - Manager – Honours degree/ NNEB/Forest School L3/DSL
-
Fiona Batstone – Deputy Manager – Early Years Teacher and Honours Degree/DSL
-
Charlotte Peace – Early Years Practitioner (SENCO) - Level 3, NVQ in Early Years Childcare and Development, SENCO
-
Hannah Crowther – Early Years Practitioner Teacher and Honours Degree, Forset School L3
-
Emma Gray – Early Years Practitioner – Level 3, NVQ in Early Years Childcare and Development, Forest School Leader L3.
Furthermore, setting training and individual CPD attended was as follows.
-
Elklan: Communication Friendly Status Accreditation achieved Level 4
-
Role of the Designated Safeguarding Lead.
-
Multiculturalism & Diversity online
-
Paediatric Infant & Child First Aid Level 3
-
Effective Safeguarding Practice Level 2 online
-
Infection Prevention and Control in an Early Years Setting Level 2 online
-
Characteristics of Effective Leaders Level 2
-
Preventing Radicalisation.
-
Safeguarding and Child Protection: the essentials 2020/21
-
An Introduction to Infection Prevention and Control online
-
Safer Food Handler Award level 2
3
-
Safer Recruitment in Education online
-
SEND Code of Practice Level 2 (EYA)
-
Solihull Approach online
-
Fire Safety in Education Level 2
4
Madley Pre-School
Report and Unaudited Accounts
for the year ended 31 August 2020
Draft Accounts Version 1.0
Madley Pre-School
Information
Accountants
Business address
Bankers
Apple Accountants 7 Harrow Road Hereford HR4 0EH Madley Herefordshire HR2 9PH Royal Bank of Scotland
Madley Pre-School
| Contents | ||
|---|---|---|
| Page | ||
| Accountants' report | 1 | |
| Trading, profit and loss account | 2 | |
| Balance sheet | 3 - 4 | |
| Notes to the accounts | 5 - 6 |
Madley Pre-School
Report to the Proprietor
on the Unaudited Accounts of Madley Pre-School
In accordance with the engagement letter dated we have prepared for your approval the accounts of Madley Pre-School for the year ended 31 August 2020 as set out on pages 2 to 6 from the entity's accounting records and from information and explanations you have given us.
As a practising member firm of the The Chartered Institute of Management Accountants, we are subject to its ethical and other professional requirements which are detailed at www.cimaglobal.com.
Our work has been undertaken solely to prepare for your approval the accounts of Madley Pre-School and state those matters that we have agreed to state to you in this report in accordance with the requirements of the The Chartered Institute of Management Accountants, as detailed at .
We have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the accounts.
Apple Accountants
7 Harrow Road Hereford HR4 0EH
Page 1
Madley Pre-School
Income and Expenditure account for the year ended 31 August 2020
| Income Sales Clothing Fundraising and Donations Government grants Expenses Wages and salaries Staff pension costs Staff training Rent, Rates, Light and Heat Insurance Equipment Purchases Food Repairs and Maintenance Printing, postage and stationery Advertising Telephone Excursions Cleaning Computer costs Travelling and subsistence Legal and professional fees Accountancy Sundry expenses Subscriptions Depreciation on FF & Equipment Surplus (Deficit) for the Year |
2020 £ 64,777 604 808 884 653 2,653 1,772 1,502 6,617 1,038 - 605 200 1,632 110 108 2,174 2,154 942 616 195 |
£ 91,960 220 869 13,320 106,369 ) (90,044 16,325 |
2019 £ 66,519 297 150 1,783 621 1,948 1,304 1,453 2,902 1,173 120 592 186 3,289 547 - 1,467 2,544 553 715 217 |
£ 99,263 226 2,817 - 102,306 ) (88,380 13,926 |
|---|---|---|---|---|
Page 2
Madley Pre-School
Balance sheet as at 31 August 2020
| Notes Fixed assets Tangible assets 3 Current assets Debtors 4 Cash at bank and in hand Current liabilities (note 5) Trade creditors Other creditors Net current assets Total assets less current liabilities Funds - All Unrestricted Brought forward at 1 September 2019 Surplus (Deficit) for the Year |
2020 £ 2,899 64,123 67,022 213 6,701 6,914 |
£ 1,754 60,108 61,862 45,537 16,325 61,862 |
2019 £ 292 49,769 50,061 712 5,761 6,473 |
£ 1,949 43,588 |
|---|---|---|---|---|
| 45,537 | ||||
| 31,611 13,926 |
||||
| 45,537 |
Signed on behalf of the Council of Management.
Mrs S Johnson
Date:
Page 3
Madley Pre-school Approved by the Council of Managemeni. Page 4
Madley Pre-School Notes to the accounts
for the year ended 31 August 2020
1. Accounting policies
1.1. Accounting convention
The accounts are prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities.
1.2. Taxation
No prvision is made for taxation because of the charitable nature and objects of the company.
1.3. Tangible fixed assets and depreciation
Depreciation is provided at rates calculated to write off the cost or valuation less residual value of each asset over its expected useful life, as follows:
Fixtures, fittings
and equipment
- 10% Reducing Balance
1.4. Leasing
Rentals payable under operating leases are charged against income on a straight line basis over the lease term.
2. Interests of the Council of Management
None of the members of the Council of Management had any material interest in any contract undertaken by the company during the year.
Page 5
Madley Pre-School Notes to the accounts for the year ended 31 August 2020
3. Tangible assets
| Equipment | Equipment | Equipment | Equipment | Total | Total | ||
|---|---|---|---|---|---|---|---|
| £ | £ | ||||||
| Cost | |||||||
| At 1 September 2019 | 2,166 | 2,166 | |||||
| At 31 August 2020 | 2,166 | 2,166 | |||||
| Depreciation | |||||||
| At 1 September 2019 | 217 | 217 | |||||
| Charge for the year | 195 | 195 | |||||
| At 31 August 2020 | 412 | 412 | |||||
| Net book values | |||||||
| At 31 August 2020 | 1,754 | 1,754 | |||||
| At 31 August 2019 | 1,949 | 1,949 | |||||
| 4. | Debtors | 2020 | 2019 | ||||
| £ | £ | ||||||
| Trade debtors | 313 | 292 | |||||
| Other debtors | 2,586 | - | |||||
| 2,899 | 292 | ||||||
| 5. | Current liabilities | 2020 | 2019 | ||||
| £ | £ | ||||||
| Trade creditors | 213 | 712 | |||||
| Taxes and social security costs | 6,553 | 5,541 | |||||
| Other creditors | 148 | 220 | |||||
| 6,914 | 6,473 |
Page 6
Madley Pre-School
Report and Unaudited Accounts
for the year ended 31 August 2020
Draft Accounts Version 1.0
Madley Pre-School
Information
Accountants
Business address
Bankers
Apple Accountants 7 Harrow Road Hereford HR4 0EH Madley Herefordshire HR2 9PH Royal Bank of Scotland
Madley Pre-School
| Contents | ||
|---|---|---|
| Page | ||
| Accountants' report | 1 | |
| Trading, profit and loss account | 2 | |
| Balance sheet | 3 - 4 | |
| Notes to the accounts | 5 - 6 |
Madley Pre-School
Report to the Proprietor
on the Unaudited Accounts of Madley Pre-School
In accordance with the engagement letter dated we have prepared for your approval the accounts of Madley Pre-School for the year ended 31 August 2020 as set out on pages 2 to 6 from the entity's accounting records and from information and explanations you have given us.
As a practising member firm of the The Chartered Institute of Management Accountants, we are subject to its ethical and other professional requirements which are detailed at www.cimaglobal.com.
Our work has been undertaken solely to prepare for your approval the accounts of Madley Pre-School and state those matters that we have agreed to state to you in this report in accordance with the requirements of the The Chartered Institute of Management Accountants, as detailed at .
We have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the accounts.
Apple Accountants
7 Harrow Road Hereford HR4 0EH
Page 1
Madley Pre-School
Income and Expenditure account for the year ended 31 August 2020
| Income Sales Clothing Fundraising and Donations Government grants Expenses Wages and salaries Staff pension costs Staff training Rent, Rates, Light and Heat Insurance Equipment Purchases Food Repairs and Maintenance Printing, postage and stationery Advertising Telephone Excursions Cleaning Computer costs Travelling and subsistence Legal and professional fees Accountancy Sundry expenses Subscriptions Depreciation on FF & Equipment Surplus (Deficit) for the Year |
2020 £ 64,777 604 808 884 653 2,653 1,772 1,502 6,617 1,038 - 605 200 1,632 110 108 2,174 2,154 942 616 195 |
£ 91,960 220 869 13,320 106,369 ) (90,044 16,325 |
2019 £ 66,519 297 150 1,783 621 1,948 1,304 1,453 2,902 1,173 120 592 186 3,289 547 - 1,467 2,544 553 715 217 |
£ 99,263 226 2,817 - 102,306 ) (88,380 13,926 |
|---|---|---|---|---|
Page 2
Madley Pre-School
Balance sheet as at 31 August 2020
| Notes Fixed assets Tangible assets 3 Current assets Debtors 4 Cash at bank and in hand Current liabilities (note 5) Trade creditors Other creditors Net current assets Total assets less current liabilities Funds - All Unrestricted Brought forward at 1 September 2019 Surplus (Deficit) for the Year |
2020 £ 2,899 64,123 67,022 213 6,701 6,914 |
£ 1,754 60,108 61,862 45,537 16,325 61,862 |
2019 £ 292 49,769 50,061 712 5,761 6,473 |
£ 1,949 43,588 |
|---|---|---|---|---|
| 45,537 | ||||
| 31,611 13,926 |
||||
| 45,537 |
Signed on behalf of the Council of Management.
Mrs S Johnson
Date:
Page 3
Madley Pre-school Approved by the Council of Managemeni. Page 4
Madley Pre-School Notes to the accounts
for the year ended 31 August 2020
1. Accounting policies
1.1. Accounting convention
The accounts are prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities.
1.2. Taxation
No prvision is made for taxation because of the charitable nature and objects of the company.
1.3. Tangible fixed assets and depreciation
Depreciation is provided at rates calculated to write off the cost or valuation less residual value of each asset over its expected useful life, as follows:
Fixtures, fittings
and equipment
- 10% Reducing Balance
1.4. Leasing
Rentals payable under operating leases are charged against income on a straight line basis over the lease term.
2. Interests of the Council of Management
None of the members of the Council of Management had any material interest in any contract undertaken by the company during the year.
Page 5
Madley Pre-School Notes to the accounts for the year ended 31 August 2020
3. Tangible assets
| Equipment | Equipment | Equipment | Equipment | Total | Total | ||
|---|---|---|---|---|---|---|---|
| £ | £ | ||||||
| Cost | |||||||
| At 1 September 2019 | 2,166 | 2,166 | |||||
| At 31 August 2020 | 2,166 | 2,166 | |||||
| Depreciation | |||||||
| At 1 September 2019 | 217 | 217 | |||||
| Charge for the year | 195 | 195 | |||||
| At 31 August 2020 | 412 | 412 | |||||
| Net book values | |||||||
| At 31 August 2020 | 1,754 | 1,754 | |||||
| At 31 August 2019 | 1,949 | 1,949 | |||||
| 4. | Debtors | 2020 | 2019 | ||||
| £ | £ | ||||||
| Trade debtors | 313 | 292 | |||||
| Other debtors | 2,586 | - | |||||
| 2,899 | 292 | ||||||
| 5. | Current liabilities | 2020 | 2019 | ||||
| £ | £ | ||||||
| Trade creditors | 213 | 712 | |||||
| Taxes and social security costs | 6,553 | 5,541 | |||||
| Other creditors | 148 | 220 | |||||
| 6,914 | 6,473 |
Page 6