2024-03-31-accounts - Brighouse District Scout Council

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Trustees' Annual Report

For the period

From (start date)	0	3

Section A	Reference and administration details
Charity name BRIGHOUSE DISTRICT SCOUT COUNCIL Other names the charity is known by Brighouse District Scouts Registered charity number (if any) 1026831 HQ registration number 2677 Charity’s principal address 35 Close Lea Rastrick, Brighouse Postcode HD6 3AR Trustee Name Office (if any) 1 David Burge Chair 2 Andrew Robinson District Commissioner 3 Margaret Knapton Treasurer 4 Christopher Jay Secretary 5 Adam Watson Youth Commissioner 6 Mark Jay Network Commissioner 7 Brian Reeves 8 Debbie Pullen 9 Indra Parkinson 10 BradleyMidgley 11 Nick Watson 12 Heather Wood 13 Julie Bramley 14 Fearne Robinson Assistant Youth Commissioner 15 Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator) Dates acted if not for whole year	BRIGHOUSE DISTRICT SCOUT COUNCIL Brighouse District Scouts 1026831 2677
	35 Close Lea
	Rastrick,
	Brighouse
	Postcode	HD6 3AR

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B

Structure, governance and management

The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

The District is a trust established under its rules which are common to all Scouts.

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

The District is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The District consists of 3 independent representatives, Chair, Treasurer and Secretary together with the elected Trustees from the District Scout Council.

Members of the Trustee Board complete all Mandatory training modules and the Trustee module within the first 5 months of joining the committee.

This District Trustee Board exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for: The maintenance of District property;

The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions;

Assisting in the recruitment of leaders and other adult support;

Appointing any sub committees that may be required; Appointing District Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B Structure, governance and management (continued) The District Trustee Board has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the Membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. The District is primarily reliant upon income from subscriptions and rental of property at Bradley Wood. The Board could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

3 LT700001 (3rd December 2018)

Section C	Objectives and activities
	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Section C

Objectives and activities

The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development, empowering them to make a
positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which
we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about: • policy on grantmaking;
• contribution made by volunteers; • policy on investments.

Public benefit statement

The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (3rd December 2018)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	The District is in a good place financially with a final balance of £61,370.44. This is made up of £8,227.97 in the current account, £16,693.07 in the Instant Saver Account, £36,204.96 in the 32day account and £244.44 on the Expenses Cards. Sub-accounts within the above are Beavers £412.03, Scouts £236.20, Explorers £1,982.50 and DofE £3,436.41. The Beaver and Scouts sub-accounts will be renamed in future to Beaver District Events and Scouts District Events and used accordingly. Other sub-accounts include International Fund £1,702.50 and Bradley Lodge £5,109.47, leaving a working balance of £48,491.33. The Badge account stands at £902.00, held independently to the District accounts but included within the summary. Explorers also hold a Savings account with a balance of £4,957.57 leaving their funds standing at £6,940.07. DofE is self-funding with budgets being set prior to the year ahead and participants’ costs calculated accordingly. Annual Subscriptions received were £25,680, an increase again from the previous year. We paid £17,511 to County/HQ and passed £726 into the International Fund. The build of the dining shelter at Bradley Lodge is ongoing and income has dropped this year owing to miscalculations on invoices received from WYCSC which we have had to repay. We have received £6,317 from bookings and £500 donation from Local Giving with spend of £5,767.62.

Section D

Achievements and performance

Summary of the main achievements of
the charity during the year

The District is in a good place financially with a final balance
of £61,370.44. This is made up of £8,227.97 in the current
account, £16,693.07 in the Instant Saver Account,
£36,204.96 in the 32day account and £244.44 on the
Expenses Cards.
Sub-accounts within the above are Beavers £412.03, Scouts
£236.20, Explorers £1,982.50 and DofE £3,436.41. The
Beaver and Scouts sub-accounts will be renamed in future to
Beaver District Events and Scouts District Events and used
accordingly.
Other sub-accounts include International Fund £1,702.50
and Bradley Lodge £5,109.47, leaving a working balance of
£48,491.33.
The Badge account stands at £902.00, held independently to
the District accounts but included within the summary.
Explorers also hold a Savings account with a balance of
£4,957.57 leaving their funds standing at £6,940.07.
DofE is self-funding with budgets being set prior to the year
ahead and participants’ costs calculated accordingly.
Annual Subscriptions received were £25,680, an increase
again from the previous year. We paid £17,511 to County/HQ
and passed £726 into the International Fund.
The build of the dining shelter at Bradley Lodge is ongoing
and income has dropped this year owing to miscalculations
on invoices received from WYCSC which we have had to
repay. We have received £6,317 from bookings and £500
donation from Local Giving with spend of £5,767.62.

Section E	Financial Review
	Reserves Policy The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income fall short. Approx £17K

5 LT700001 (3rd December 2018)

Investment Policy

The District's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in stocks and shares.

District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F

Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them)

Annual Subscriptions to County/HQ will be £16,693.50 and District will receive £21,352.50 with £718 being allocated to the International Fund. Plans for Bradley Lodge in the financial year are completing an external dining shelter.

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Christopher Jay Position (eg Secretary, Chair) Secretary Date 6/27/2024

6 LT700001 (3rd December 2018)

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusts•sl rnembers of Brighouse District Scout Council On accounts for the year ended 31 March 2024 Charlty no (If any) 1026831 Set out on pages Attached 3 pages I report to the trustees on my examination of the accounts of the abov8 charity ('the Trust") for the year ended 31 March 2024. Re8pon81bllltlos and bas18 of report AS the charity's trustees, you are respon8ible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act ). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under 8ection 145{5)(b) of the Act. Independent I have completed my examination. I conflrm that no material matters have oxamlnerfs statement come to my attention in connection with the examination which gives me cause to belleve that In, any matsrlal respect: the accounting records Vre not kept in accordance with 8ection 130 of the Charities Act; or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirement8 concerning the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached Slgned: Dats: -tss.&2* Name: John Barry Smith FCA Relevant professional qualifi¢ation(s) or body (if any): Institute of Chartered Accountants Address: First Floor 1 Edmund Street, Bradford West Yorkshire BD5 OBH IER Oct 2018

Brighouse District Scouts Receipts and Payments Account Year start date Year end date For the year from 0110412023 To 3110312024 Receipts and payments 2023124 2022123 Unrestrlcted funds Unrestrlcted fund8 Recei Donations, legaeles and slmllar Income Membership Subscriptions from Groups Monthly subscriptions from Explorers Donations (District) Donations (DofE) Donations {Explor8rs) Petty Cash Badg8 Stock Sales (Badges) Sub total This Year Last Year 21,516 4,164 2,027 925 20,266 3,488 157 Explorer8 Explorers 424 24 2,151 2,625 Grants HMRC Gift Aid Explorers 763 1,868 Sub total Fundralsing (gro88 Fundraising {Explorers) Oth8r fundraising activities Sub total Investment Income Bank interest Explor6r8 290 219 983 180 Property rent income (Brad18y Lodge) ub tota 6,317 10,440 Youth Programme & Actlvlty Income World Jamboree Aclivilies & Events (District) Activilies & Events IDofE) Activities & Events (Explorers) Miscellaneous Income {Distri¢tl Miscellaneous Income {Explorers) ub tota 1,052 11,617 1,939 938 792 Do 3,603 1,625 758 Explorers Explorèr8 546 10 Asset and Investment sales, etc. Total receipts

Brighouse District Scouts Receipts and Payments Account Year start date Year end date For the year from 0110412023 3110312024 Receipts and payments 2023124 2022123 Unrestricted funds Unre8tr1Gted fund8 Pa ments Donations, legacle8 and slmilar expense8 Membership subscriptions to WYCSC Membership subscriptions to District (Explorers) Donations Honorariums This Year Last Year 15,791 1,720 14.360 1,567 1,817 250 Explorer8 600 17, Youth programme and actlvltles A¢tivities & Events (District) Activities & Events {DoE) Activities & Events (Explorers) World Jamboree 2,225 986 2,010 1,204 1,429 12,750 DofE Explorers 2,419 2,750 Sub total Overheads Accounting, Legal and Profesgional Adult Support and Training (District) Adult Support and Training {Explorer81 Advertising Badge & Uniform Purchases {Districtl Badge & Uniform Purchases (Explorers) Badge Stock Purchases (Badges) Bradley Lodge Cleanlng, Repalrs & Renewals Bradley Lodge Equipment Bradley Lodge Insurance Bradley Lodge New Build Bradley Lodge Professional Fees Bradley Lodge Refunds Computer Domain & Consumables Hall Hire (Explorers) Loan to DofE 252 91 Explorers 80 220 83 Explorers 975 2,078 1,458 139 1,170 2,264 612 125 2,765 5,447 933 371 1,420 627 229 Explorers DofE Explorers DofE 1.318 Loan to Explorers Materials and Equipment {DofE> Materials and Equipment (Explorers) Miscellaneous (District) Miscellaneous (Explorers) Online Scout Manager PAT tester 627 520 Explorers 766 806 392 Explorers 492 108 573 562 71 Petty Cash retumed to cla Regulatory and Entertainment licences 26 299 294

Total Gmss Expenditure Net of receipts/(payments) Cash funds last year end Cash funds this year end 61.661 55.650 Statement of assets and liabilities at the end of the year 3110312024 3110312023 Unrestricted fund8 Unre8tricted funds Cash funds Lloyds Bank Treasurers Account Lloyds Bank Online Saver Lloyds Bank Online Saver Lloyds Bank 32 Day Notice Expense Cards Di$lri¢t Badge Secretary Account Total cash funds Non monetary assats for charity's own usé Badge slock 8,228 16,693 4,958 36,205 244 5.773 32,284 7,114 15,452 208 Explorers 902 828 440 395 Sub total Liabilities Accounts not yet paid Expense8 incurred but not invoiced Other liabilities 442 .00 -00 Sub total Contin ent Ilabilities and future obll atlons Sub total Total Assets Total Llabllltles Solvency 67,670 62,056 -00 62,056 67,228 The above receipts and payments account and statement of assets and Ilabllltles wara approved by the Trustees on 23 June 2024 and signed on their behalf by Signature Print Name Andrew Paul Robinson (District Lead Volunteer) kL kl• i- Margaret Knapton {Treasurerl