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2021-08-31-accounts

MANAGERS REPORT

FOR THE AGM

7/10/21

September 2020 – July 2021

Autumn term 2020

We returned to pre-school after the summer holidays with no restrictions to the number of children that could attend but still had many other restrictions still in place due to the Pandemic. We had many rules and regulations to follow from DfE (Department for Education), Ofsted, Milton Keynes Council and also the Town Council who had set strict rules on the hiring of the Youth Club building and as a result we had to have many risk assessments in place in order for us to open safely and limit the spread of Coronavirus. We were all very surprised to see how well the children adapted to this new way of life and strangely enough the children were far more cooperative to the new rules and regulations than the parents! We had restrictions on the amount of equipment we could use, particularly soft toys and furnishings and there were new routines for constant hand washing in between each activity. The children also accepted the limitations on items coming in or going home from pre-school and Covid rules & regulations also meant that we couldn’t go out on visits or have any visitors to the pre-school. With all this in mind, we were determined to try and make life at preschool as happy and ‘normal’ as possible. During the autumn term we; -

Spring term 2021

Summer term 2021

Covid-19 has made it a very strange year but we managed to pull it off! This was only made possible by the hard work and dedication of the staff. No matter what the Government threw at us, they adapted very quickly and made sure that all of us, children and adults, stayed safe during these very trying times. I thank them all for their tenacity and team work over the past year.

I would also like to say a big thank you to our committee members who gave up their time to support the pre-school during these difficult times. But most of all we would like to say a very special thank you to 2 very special people. Rachel and Michelle were supposed to resign as Chair and Treasurer in October 2020 but when we were unable to recruit new members to the committee due to Covid, they stayed on for another year which meant that the pre-school was legally protected from closure. Best of all they did not just stay on in name only they continued to support the staff and keep morals high and also made sure that the finances were looked after; in particular ensuring that the staff continued to be paid during the lockdown. Their support to us has been above and beyond what would normally be expected of a committee member and for that, the staff would like to show their gratitude.

Thank you.

Lyn Cousins Manager

Youth Club Pre-school

Profit and Loss Report

01 September, 2020 - 31 August, 2021

Sales
4000 - Fee income (from parents) 17,848.15
4001 - Council Funding - Fees 125,551.86
4002 - Fundraising income 1,990.79
4003 - Tshirt sales 420.70
4010 - Donations 25.00
4011 - Snack Income (from parents) 999.00
4900 - Miscellaneous income 8.65
Total Sales £146,844.15
Direct Expenses
5000 - Materials Purchased 1,060.25
5001 - Snack for children 280.69
5002 - Fundraising Purchases 1,479.84
5009 - Toys and Equipment (Main) 529.64
6202 - Early years pupil premium 75.33
6203 - Coop funding -404.43
7003 - Wages 115,820.76
7004 - Employers NI costs 5,088.66
7010 - Employers Pension (NEST) 1,962.82
Total Direct Expenses £125,893.56
GROSS PROFIT / LOSS £20,950.59
Overheads
7100 - Rent 11,710.40
7403 - Staff Welfare 230.43

30 Dec 2021 22:00

Page 1 of 2

7500 - Printing, postage and stationary
125.72
7530 - Telephone
359.97
7551 - Internet Charges
69.84
7600 - Legal Fees
35.00
7602 - Accountancy Fees
1,197.00
7800 - Repairs and Renewals
50.78
7801 - Cleaning
870.57
8000 - Depreciation expenses
551.94
8201 - Subscriptions
672.16
8202 - Clothing Costs
1,416.42
8204 - Insurance
1,175.56
Total Overheads £18,465.79
NET PROFIT / LOSS £2,484.80

30 Dec 2021 22:00

Page 2 of 2

YOUTH CLUB PRE SCHOOL

UNAUDITED FINANCIAL STATEMENTS 31 AUGUST 2021

Charity Number 1026827

YOUTH CLUB PRE SCHOOL

FINANCIAL STATEMENTS YEAR ENDED

31 AUGUST 2021

CONTENTS PAGE
Trustees annual report 1
Independent examiner's report to the trustees 5
Statement of financial activities 7
Balance sheet 8
Notes to the financial statements 9
The following pages do not form part of the financial statements
Detailed statement of financial activities 14

YOUTH CLUB PRE SCHOOL

TRUSTEES ANNUAL REPORT

YEAR ENDED 31 AUGUST 2021

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 August 2021.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered charity name Youth Club Pre School Charity registration number 1026827 Principal office Wolverton Road Newport Pagnell Bucks MK16 8HX

The trustees

The trustees who served the charity during the period were as follows:

Secretary

Rachel Cahill - Chair Michelle Quill – Treasurer Charlotte Griffiths – Secretary Katherine Clark Louise Jones Eleni Holland Danielle Clarke Michelle Simkins Karen Wisson Charlotte Griffiths

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Charity is governed by a document known as a constitution. It is an unincorporated association administered by trustees who are elected during the year.

OBJECTIVES AND ACTIVITIES

The principal purpose of the Pre-School is to enhance the development and education of children under statutory school age.

We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities.

The focus of our activities remains as the enhancement and development of children under statutory school age and a programme linked to the Early Years Foundation Statue (EYFS) and infant orientated events and activities.

This benefits the children by developing their confidence and social skills and helps them to settle into school when leaving. It also offers opportunities for activities to be offered that may not otherwise be experienced.

1

YOUTH CLUB PRE SCHOOL

TRUSTEES ANNUAL REPORT (continued)

YEAR ENDED 31 AUGUST 2021

ACHIEVEMENTS AND PERFORMANCE

The pre-school is a charity that is managed by a volunteer chair and committee who support the preschool manager – Lyn Cousins and her team. This was our second year dealing with the COVID-19 pandemic and the challenges that it presented. It was good to see ‘normal’ life creeping back in as the year end on.

Christmas was overshadowed by the pandemic and unfortunately our usual Christmas performance had to be behind closed doors but the team did a great job sharing photos and videos on Tapestry so that parents could have some memories. Although the rest of the country went into a second lockdown in January 2021, the pre-school stayed open. The team worked hard to keep everyone safe, putting themselves at risk on a daily base. I’m very proud of what they achieved throughout this time.

In the February half term the children completed a ‘Scavenger Hunt’ which was enjoyed thoroughly and also helped with our fundraising.

Our summer term was much more ‘normal’ with a graduation party for our school leavers. Although we still had social distancing rules to abide by it was nice to have parents back.

Parents have continued to pay the voluntary snack contribution which helps the Pre-School to buy consumables such as cleaning products. We are very grateful to those who have contributed and continue to do so.

We were lucky enough to be one of the Co-Op Community Causes and look forward to receiving funds in October 2021. We plan to use this money to continue to enhance our outdoor space.

FINANCIAL REVIEW

The objective of a charity is not to make a profit but to ensure that expenses are covered. The PreSchool's financial results show a surplus this year of £2,485 compared to a deficit of (£9,919) last year. The previous years deficit was mainly driven by the cost of the 50% balance for the wetpour that was put in the Preschool garden area to replace the tiles and having to close for two months due to Covid 19 but still having the outgoings.

The surplus will increase the balance of the reserves to remain in line with guidelines for redundancies in the unlikely event of the setting’s closure in line with our reserves policy.

The Pre-School has a reserves policy in place to ensure that it can provide a consistent level of service protecting against unforeseen losses to income or increases in expenses and that it’s liabilities can be met should the Pre-School need to close. The aim is to build and maintain a reserve of three months income.

The committee will annually review this reserve level to ensure that it will meet the following:

2

YOUTH CLUB PRE SCHOOL

TRUSTEES ANNUAL REPORT (continued)

YEAR ENDED 31 AUGUST 2021

In addition the Pre-School aim to build and maintain a reserve of one month’s income to allow a small contingency to cover a temporary shortfall, for example due to low children numbers in the autumn term.

PLANS FOR FUTURE PERIODS

Our focus for the future is to continue to provide an outstanding pre-school for the next cohort of children who are growing up in a different world due to the pandemic. We recognise that there could be some that could have some impacts on their development due to this new ‘lockdown life’ and we understand our role as early years professionals in offering the right kind of environment for children to learn and develop.

We are looking forward to organising some fundraising events this next year and creating some opportunities for parents and carers to meet and get to know each other.

RESPONSIBILITIES OF THE TRUSTEES

The charity's trustees are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

3

YOUTH CLUB PRE SCHOOL

TRUSTEES ANNUAL REPORT (continued)

YEAR ENDED 31 AUGUST 2021

INDEPENDENT EXAMINER

Zoe Foo FCCA has been re-appointed as independent examiner for the ensuing year.

Signed on behalf of the trustees

Committee member

7[th] October 2021

4

YOUTH CLUB PRE SCHOOL

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF YOUTH CLUB PRE SCHOOL

YEAR ENDED 31 AUGUST 2021

I report on the accounts of the charity for the year ended 31 August 2021 which are set out on pages 7 to 12.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

BASIS OF INDEPENDENT EXAMINER'S REPORT

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER'S STATEMENT

In connection with my examination, I confirm that no material matters have come to my attention in connection with the examination which gives me reasonable cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

5

YOUTH CLUB PRE SCHOOL

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF YOUTH CLUB PRE SCHOOL (continued)

YEAR ENDED 31 AUGUST 2021

Zoe Foo FCCA Independent examiner 108 Priory Street Newport Pagnell Buckinghamshire MK16 9BL

7[th] October 2021

6

YOUTH CLUB PRE SCHOOL

STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 AUGUST 2021


Note
INCOMING RESOURCES
Incoming resources from generating
funds:
Voluntary income
2
Incoming resources from charitable
activities
3
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Charitable activities
Governance costs
4
TOTAL RESOURCES EXPENDED
NET INCOMING RESOURCES FOR THE
YEAR
5
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
Unrestricted
Funds

£
144,854
3,360
148,214
(144,101)
(1,749)
(145,850)
2,364
62,882
65,246
Restricted
Funds
£
404
-
404
(283)
-
(283)
121
-
121
Total
Funds
2021
£
145,258
3,360
148,618
(144,384)
(1,749)
(146,133)
2,485
62,882
65,367
Total
Funds
2020
£
140,411
4,630
145,041
(153,104)
(1,856)
(154,960)
(9,919)
72,801
62,882

All the above amounts relate to continuing activities.

The notes on pages 9 to 12 form part of these financial statements.

7

YOUTH CLUB PRE SCHOOL

BALANCE SHEET

31 AUGUST 2021

Note
FIXED ASSETS
Tangible assets
7
CURRENT ASSETS
Debtors
8
Cash at bank and in hand
CREDITORS: Amounts falling due within one
year
9
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
FUNDS
Unrestricted income funds
10
Restricted income funds
11
TOTAL FUNDS
Unrestricted
Funds

£
2,066
183
63,097
63,280
(100)
63,180
65,246
65,246
-
65,246
Restricted
Funds
£
-
-
121

121
-

121

121

-
121

121
Total Funds
2021

£
2,066
183
63,218
63,401
(100)
63,301

65,367

65,246
121

65,367
Total Funds
2020
£
2,618
262
60,197
60,459
(195)
60,265
62,882
62,882
-
62,882

These financial statements were approved by the members of the committee and authorised for issue on the 7[th] October 2021 and are signed on their behalf by:

Committee member

Pre-School Manager

The notes on pages 9 to 12 form part of these financial statements.

8

YOUTH CLUB PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2021

1. ACCOUNTING POLICIES

Basis of accounting

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated and in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011.

Income

Income is recognised in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources and it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.

Fixed assets

All fixed assets are initially recorded at cost.

Depreciation

Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:

Equipment - over 4 years
Fixtures & Fittings - over 10 years

2. VOLUNTARY INCOME

Unrestricted Restricted Total Funds Total Funds
Funds Funds 2021 2020
£ £ £ £
Income
Income 144,399 - 144,399 139,046
Uniform sales 421 - 421 449
Other income
34
404
438
916


144,854
404
145,258 140,411
3. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES
Unrestricted Restricted Total Funds Total Funds
Funds Funds 2021 2020
£ £ £ £
Fundraising 1,991 - 1,991 1,999
Employment allowance 1,369
-
1,369
2,631
3,360
-
3,360
4,630

9

YOUTH CLUB PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2021

4. GOVERNANCE COSTS

Unrestricted Restricted Unrestricted Restricted Total Funds Total Funds
Funds Funds 2021 2020
£ £ £ £
Accountancy fees 1,197 - 1,197 1,124
Depreciation 552
-
552
732
1,749
-
1,749
1,856
5. NET INCOMING RESOURCES FOR THE YEAR
This is stated after charging:
2021 2020
£ £
Staff pension contributions 1,963 1,963
Depreciation 552
732
6. STAFF COSTS AND EMOLUMENTS
Total staff costs were as follows:
2021 2020
£ £
Wages and salaries 115,821 121,258
Social security costs 6,458 7,079
Other pension costs 1,963
1,963
124,242
130,300
Particulars of employees:
The average number of employees during the year, was as follows:
2021 2020
No. No.
Number of production staff 10
10

No employee received remuneration of more than £60,000 during the year (2020 - Nil).

10

YOUTH CLUB PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2021

7. TANGIBLE FIXED ASSETS

COST
At 1 September 2020
Additions

At 31 August 2021

DEPRECIATION
At 1 September 2020
Charge for the year

At 31 August 2021

NET BOOK VALUE
At 31 August 2021

At 31 August 2020

8.
DEBTORS
Trade debtors
Other debtors


9.
CREDITORS: Amounts falling due within one year
Trade creditors

10. UNRESTRICTED INCOME FUNDS
Balances at
1st Sept 2020
£
General Funds
62,882
Equipment
Fixtures &
Fittings
Total
£
£
£
1,588
3,347
4,935
-
-
-

1,588
3,347 4,935

987
1,330
2,317
217 335552

1,204 1,665 2,869

384 1,682 2,066

601
2,017
2,618


2021
2020
£
£
-262
183-

183
262

2021
2020
£
£
100195

Incoming Outgoing Balance at
resources
resources
31st Aug 2021
£
£
£
148,214
(145,850)
65,246


11

YOUTH CLUB PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2021

11. RESTRICTED INCOME FUNDS

Balances at
1st Sept 2020
£
Co-op Fund
-
Incoming Outgoing Balance at
resources
resources
31st Aug 2021
£
£
£
404
(283)
121


12

YOUTH CLUB PRE SCHOOL

MANAGEMENT INFORMATION

YEAR ENDED 31 AUGUST 2021

The following pages do not form part of the statutory financial statements which are the subject of the independent examiner's report on pages 5 to 6 .

13

YOUTH CLUB PRE SCHOOL

DETAILED STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 AUGUST 2021


£
INCOMING RESOURCES
VOLUNTARY INCOME
Income
Uniform sales
Other income
INCOMING RESOURCES FROM
CHARITABLE ACTIVITIES
Fundraising
Employment allowance

TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
CHARITABLE ACTIVITIES
Cost of sales - Purchases
Staff costs - Wages & Salaries
Staff costs - Employer's NIC
Staff costs - Pension costs
Establishment - Rent
Establishment - Repairs & maintenance
Establishment - Insurance
Office expenses - Other
Training courses
Pre-School outing
Laundry and cleaning
Other costs
Staff welfare
GOVERNANCE COSTS
Accountancy fees
Depreciation


TOTAL RESOURCES EXPENDED
2021
£
144,399
421
438

145,258

1,991
1,369

3,360



148,618

2,821
115,821
6,458
1,963
11,710
51
1,176
555
-
-
871
2,728
230

144,384

1,197
552


1,749





146,133
2020
£
139,046
449
916
2020
£
139,046
449
916
140,411
1,999
2,631
4,630
3,369
121,258
7,079
1,963
8,694
4,498
1,151
578
488
615
695
2,555
161
153,104

1,124
732

1,856


154,960

14

YOUTH CLUB PRE SCHOOL

DETAILED STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 AUGUST 2021


£
NET INCOMING RESOURCES FOR THE YEAR
2021
£
2,485
2020
£

(9,919)

15

YOUTH CLUB PRE SCHOOL

DETAILED STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 AUGUST 2021


CHARITABLE ACTIVITIES
Direct charitable expenses
Unrestricted charitable activity
Cost of sales - Purchases
Staff costs - Wages & Salaries
Staff costs - Employer's NIC
Staff costs - Pension costs
Establishment - Rent
Establishment - Repairs & maintenance
Establishment - Insurance
Office expenses - Other
Training courses
Pre-School outing
Laundry and cleaning
Other costs
Restricted charitable activity
Other costs




Support costs
Staff welfare
2021
£
2,821
115,821
6,458
1,963
11,710
51
1,176
555
-
-
871
2,445

143,871
283
_
144,154




230

230

144,384

144,384
2020
£
3,369
121,258
7,079
1,963
8,694
4,498
1,151
578
488
615
695
2,555
__
152,943
-
_
152,943
161
__

161
__
153,104
__

153,104

16