2025-03-31-accounts - Chaddlewood Pre-School

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Chaddlewood Pre-school & Woodies Out of School Club Committee

Ordinary Meeting

Date : Wednesday 12th November 2025

Time : 19:30

Location : Zoom/Bungalow

Attendees:

Samantha Chant-Seeley (SCS) Jane Bartlett (JB), Sarah Crook (SC), Victoria Methven (VM), Michelle Hay (MH), Claire Dunstand (CD), Sarah Aubury (SA), Kelly Tomlinson (KT), Gareth Cooper (GC), Claire Kerswill (CK), Michael Bradley(MB), Simone Bradley(SB), Steph Ash(SA), Matt (M)

Apologies:

Bex Sandercock

1. Welcome

MH opened the meeting by welcoming and thanking everyone for attending. MH told everyone this meeting is the AGM 2024-2025

Matters arising from previous meetings’ minutes.
All matter’s from previous meeting completed.
minutes read and agreed from last meeting

3. Chairpersons report

Thank you all for joining us this evening, your support means a great deal to us. As a reminder, this meeting is our AGM and covers the period of 1st April 2024 – 31st March 2025.

I would first of all like to pass on my thanks to all the staff for their continued hard work and dedication to the setting and making it the wonderful place that it is.

In our past AGMs, we have talked a lot about change, however between since April 2024 to March 2025 we have been experiencing a more settle period. The setting has continued to grow and strive forwards with providing high quality accessible childcare to the local community. With the houses in the Hillcrest now being occupied this has helped with our numbers, and the change upcoming in September 2025 for 2 year olds funding will help further.

As a committee, one of our main focuses has been the updating of policies, ahead of our impending Ofsted report. We have again attended the Chaddlewood Primary fair events at both Christmas and the end of Summer term raising vital funds for resources for the setting. This year we have seen a boost in our committee member members, and I thank you all for your support, without your support, the preschool may have faced closure. However, as always, we should not be complacent about our committee numbers, and I remain focused on over the next period. I keep up with information and guidance from the Early Years Alliance (EYA) through their newsletters, and I have some training sessions regarding safer recruitment coming up. In recent communication the EYA have been providing information on Charity Types and what formations are recommended. Victoria has attended an online session regarding this and Jane and I are attending sessions on this in the coming months and we will report on any benefits a different charitable formation may have on the organisation.

4. Finance report

AGM – Finance Report 12th November 2025

We started last financial year with an unprecedented and unexpected ‘profit’ however I was keen to ensure we did not come to expect this year on year. I predicted that with the increased wage bill and subsequent increases in national insurance, pension and tax that this profit would not be replicated again. This has been proven in this year’s accounts. Our profit reduced from £37k to £15k. This is in part due to the additional costs I mentioned above but also, we had an expensive year with some large projects to oversee. We replaced our fences at the Hut and Bungalow. We installed hand driers and replaced carpets in both buildings. We had to replace the large patio door and window at the Hut and update our fire protection system at the Bungalow. These all cost a considerable amount, all of which were unavoidable.

To breakdown the accounts further we can see that the local authority funding increased significantly while the income we receive from Woodies reduced this year. We may need to revise our Woodies fees in April if this trend continues; something which I will monitor.

Going forward although we made a profit again this year, with a full year of the higher wage bill and the subsequent extras I do not expect us to maintain this profit next year. I am concerned with the impending rise in national minimum wage and how this will impact us next year.

The buffer of a large profit is no longer there and we must continue to be mindful of costs and commitments to ensure we remain strong and stable.

5. Managers report

Chaddlewood Preschool and Woodies Out of School Club

AGM- Managers Report (April 2024- March 2025)

This year we have continued to offer a good standard of provision throughput our breakfast preschool and afterschool club. We have accepted 15 hours funded childcare for 2-year-olds. There seems to be a good uptake on this and there are many children on the waiting list already for September 2024. This will change again from April 2025 where 2-year-old in addition to 3-4 year old children will be able to access 30 hours funded care for working families.

Our new management structure seems to be working well with Kelly, Claire and Sarah in Preschool and Victoria in the business manager role. We have also recruited Chloe Porter and Skye Holmes as apprentices after a successful trial day; who will completed their level 2 qualification with us with a view to continuing with their level 3. We have recruited Nikki Sprague to replace Caitlyn our apprentice who left in July 2024, Nikki comes to us with a wealth of experience and knowledge.

After securing additional places last year at Woodies (to 80) we are seeing a growth in Woodies subscribers. We are full nearly every evening although our use of the school hall can be sporadic dependant on numbers of children and staffing. This is due to the flexibility we offer in our booking system, so we can never really tell. Flexibility may need to be addressed in future.

Our performances of the nativity, presentation day, sports day in the hut and the craft morning in the bungalow continue to be well supported by parents. We have also raised some funds by sales of our tea towel keepsakes, Christmas and Easter Raffles, Chadfest and Chaddlewood Christmas Fayre. Our school trip this year was to Market Hall and was well supported by parents, nearly all the children attended.

We continue to improve transitions with children leaving preschool to go school by having meetings and regular contact with school staff.

We also continue to evaluate these with parents and have in conjunction with the school have prepared a leaflet to enable parents to support their children with transition. In addition to more planned visits with the children.

I would like to thank all staff for their continued help this year and look forward to the forthcoming year.

6. Woodies out of school club report.

Woodies committee minutes.

This past year has been very good for Woodies, with consistent bookings and good income to the bank coming in. Staffing has been an on and off struggle with sickness, Lauren going maternity leave. However Preschool staff has helped us massively and have all been sharing hours. Lauren is due to come back soon which will help with staffing.

KS1 hall hasn’t been used to staffing and insufficient numbers, the school have been understanding about this and are still happy to work with us when needed.

This past year has become increasingly busy, we now have 220 children enrolled with our school comms and are fully booked on most days.

This year we have focused on buying new resource to help the older children to engage in play, with a focus on relationship building, problem solving and resilience. This has worked really well in sessions and the older children are more willing to engage with the younger pupils. The younger children really look up to the older ones and will often ask them for help. They are proving to be amazing role models.

The children like to help us adults at Woodies, we have been given the different roles and responsibilities throughout the session, this

includes helping with snack or breakfast and coming up with new games and craft ideas.

Overall it has been another positive and enjoyable year!

Thankyou

7. Nominations

MH explained every year all committee members stand down and have to decide if they wish to remain on the committee for another year. MH stood everyone down and asked who wishes to join the committee for another year. MH,SC,GC, CD,SCS all raised their hands to join.

8. AOB

None

10. Date of next meeting:

Tuesday 25th November 2025 @ 19:30

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