Chaddlewood Pre-school Committee
8[th] November 2023
19:30
Zoom/Bungalow
AGM
Attendees:
Charlotte Tucker (CT), Glenn Jordan (GJ), Lyn Helliwell (LH), Michelle Hay (MH), Chloe Parsons (CP), Claire Dunstan (CD), Jane Bartlett (JB), Kelly Tomlinson (KT)
1. Welcome
Welcome from MH. Thanked all attendees for joining/attending. Reminder that this AGM covers the period 1[st] April 2022 – 31[st] March 2023.
2. Agree minutes from last year
Previous minutes read and agreed.
3. Chairpersons’ report
During this time we have had a change in committee, February 2022 (Michelle becoming chair and Glynn stepping down to deputy). Thank you Glynn for all your support over the years and continued guidance.. During this period, the preschool and woodies have continued to run smoothly thanks to Jane and the team, regardless of difficult economic situations.
As a committee we have supported events for fundraising including the school Christmas and Summer fairs. We’ve also attended new parents meeting.
The setting continues to thrive and we look forward to more successes this year.
4. Finance report
Financial report for annual period 1st April 2022 to 31st March 2023
We made a loss of £5,090 in this financial period.
Income - £276,483 - £59,064 more than 2022
The income from fees paid by parents increased by £28,681 and the early years funding increased by £4,583
Woodies income as also increased by £21,936 due to sessions being full. There is a waiting list for most sessions.
Expenditure - £ 282,393 - £59,539 increase on the previous year.
An increase in wages and HMRC payments - £46,128 – due to wage rise ( there was a 9.5% rise in the National Minimum wage) and an extra staffing due to a rise in number of children attending Preschool and Woodies.
The premises expenditure rose due to the interior of the hut being decorated, of which we received a grant for £2,000 from local councillors to help towards the costs.
5. Managers’ report
This year we have settled back into the usual pre-covid routines and are continuing to provide the best incomes for children and their families after such an uncertain time. We have re-introduced face-toface meetings with parents if they require them after their summative assessment termly and alternatively, we will call parents to ensure that they have no concerns with their child’s learning and development.
We have updated the process we use for two-year-old checks in conjunction with health professionals to coincide with their health check. This coincides with more information from the parent, a meeting and opportunities to contribute to this document. We continue to evaluate parents’ views and change practice to match with their need.
We continue to use the guidance of peninsula Dental in the organisation of our toothbrushing. We have had a great response for our families and we have seen a fantastic amount of progress from our children in their ability to brush their own teeth and their knowledge about why it is so important.
We have a large group of children in both the hut and bungalow which will lead us in good stead for September 2023 intake. (63 families).
We continue to offer nativity performance for the hut children and their families and a fantastic Christmas party attended by Father Christmas himself. Our Sports day was unfortunately cancelled for parents due to bad weather but the children were able to compete against each other in session with a mini sports day where all children obtained medals. The children who left us put on a great show for their families at their presentation performance. For the 2nd year we have held our yearly end of term ‘trip’ at Stoggy Park. This has been a fantastic opportunity for parents and children to get together after such a long time of not socialising.
We managed to secure some funding to paint the inside of both buildings during the summer holiday. The buildings were very much in need of a spruce after this hadn’t been done for a few years. We also secured some training and resources on loose parts play from learning through landscapes. We continue to raise funds through the Christmas fayre held at the school ‘Chadfest’ in the summer and by raffles each term.
I continue to complete child protection and welfare reviews yearly as there are no longer visits from PCC.
I would also like to take the opportunity to thank Lyn and the rest of the team in supporting me and providing fantastic learning opportunities for the children.
6. Woodies Out of School Club report
At the end of this period Kelly stepped up to Deputy manager (Woodies) due to Tracey leaving in March 2023, Kelly now handles additional other duties including managing parents bookings etc.
Woodies continues to be very very busy and running at capacity with a waiting list. Children are safe and happy and staff are happy. Kelly feels like everything is going well.
7. Nominations of Committee Meetings
All existing committee members stood down. Re-elected members: - CD, MH, CT, CP
Proposed by LH, seconded by JB. Voted unanimously.
Glenn stepping down after 17 years, all thanked for his service and support. GJ advised still on had if have any questions etc.
Lyn to contact committee members not present to advise if they would like to stay on.
8. AOB
School Christmas Fair – Next meeting on 22[nd] November to discuss what we need to do and plan.
Recruitment of new committee members discuss at next meeting. MH to write piece to send out to parents about the committee etc.
School offer of use of KS1 hall for woodies. Matt Stace has offered space to extend Woodies. MH and JB in discuss with EY Business Support and Ofsted. Update at next meeting and discuss about logistics, paying staff and any rent etc. Looking to offer an additional 30 spaces (currently offer 42).
9. Date of next meeting
Wednesday 22[nd] November 2023 – 7:30pm – Zoom/Bungalow
10. Actions
LH contact other committee members.
MH write committee recruitment note to be distributed to parents.
Registered Charity No: 1026785
REPORT AND ACCOUNTS
for the annual financial period ended 31st March, 2023
for
CHADDLEWOOD PRE-SCHOOL
CHADDLEWOOD PRE-SCHOOL
INDEX TO THE FINANCIAL STATEMENTS
for the annual period to 31st March, 2023
| Page | |
|---|---|
| Legal and Administrative Information | 2 |
| Report of the Trustees | 3 |
| Report of the Independent Examiner | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes Forming Part of the Financial Statements | 7 to 11 |
Page 1
CHADDLEWOOD PRE-SCHOOL
Legal and Administrative Information
Trustees
Michelle Hay Glenn Jordan Charlotte Christie Michelle Hay Jen Meader Katherine Lindsay Chloe Parsons Alison Green Claire Dunstan Georgiana Thomas
Chairperson Appointed Nov 22 Chairperson/ Vice Chair from Nov 22 Treasurer Secretary Appointed Nov 22 Appointed Nov 22
Principal Office
Chaddlewood Pre-School, Hemerdon Heights, Plympton, Plymouth PL7 2EU
Accountants
St Kew Accountancy Ltd. Patto Owriak, Allen Park St. Kew Highway, Bodmin Cornwall PL30 3AR
Bankers
Santander, Bootle, Merseyside L30 4GB
Page 2
CHADDLEWOOD PRE-SCHOOL
REPORT OF THE TRUSTEES for the annual period to 31st March, 2023
The trustees present their report along with the financial statements of the charity for the twelve month period ended 31st March, 2023. The financial statements have been prepared in accordance with the accounting policies set out on page 7 and the recommendations of the Statement of Recommended Practice - Accounting and Reporting by Charities.
CONSTITUTION AND OBJECTS
Chaddlewood Pre-school is a registered charity No. 1026785, registered on 7th October, 1993.
The objects of the charity are the provision of pre-school childcare for children in the Chaddlewood area.
ORGANISATION
The trustees who have served during the period under review and since the period end are set out on page 2.
TRUSTEES' RESPONSIBILITIES
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's state of affairs during the financial period and of its financial position at the end of the period. In preparing those accounts, the trustees are required to:
-
-select suitable accounting policies and then apply them consistently;
-
-make judgements and estimates that are reasonable and prudent;
-state whether the applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
- -prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993.
They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees and signed on their behalf by:
…………………………………….
Dated:……………September, 2023
Page 3
REPORT TO THE TRUSTEES OF
CHADDLEWOOD PRE-SCHOOL for the annual period to 31st March, 2023
Respective Responsibilities of Trustees and Examiner
As the Charity's Trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters have come to our attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records . It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees, concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner's Statement
- In connection with my examination, no matter has come to my attention: 1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met: or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding on the accounts to be reached.
Signed:…………………………
M. Vickery St. Kew Accountancy Ltd.
21st August, 2023
Page 4
CHADDLEWOOD PRE-SCHOOL
Statement of Financial Activities (including an Income and Expenditure Account)
for the annual period to 31st March, 2023
| Incoming Resources Activities to further the charity's objects: Local authority grants, trust grants and sundry Fees for play activities 1-1 Funding Woodies Trips and Activities Activities to generate funds: Fundraising activities Meals Refunds Bank Interest Sundry Total Incoming Resources Resources Expended Wages Tax and E'ers NI Pension Materials Rent and Rates Water Rates Premises Heat and Power Refreshments and Milk Telephone Trips and Visits Planning Administration Insurance Training Cleaning/Refuse Registrations/Leases & Memberships Repairs and Renewals Health & Safety Woodies Professional Fees Fundraising Expenses Uniform - Staff Miscellaneous Depreciation Total Resources Expended Net Outgoing Resources: Net movement in Funds Total Funds at 1st April 2022 Total Funds at 31st March 2023 |
Unrestricted Funds £ - 50,236 - 84,959 85 1,356 3,961 885 178 54 141,715 96,516 28,112 5,609 - - - - - - - 75 538 1,685 1,787 - 4,362 1,546 - - 2,184 3,730 1,170 1,177 706 - 149,197 -7,482 90,445 82,963 |
Restricted Funds £ 128,403 - 6,365 - - - - - - - 134,768 96,999 - - 2,992 14,413 539 4,819 1,976 8,141 1,000 - - - - 407 - - 186 615 - - - - - 1,108 133,195 1,573 - 1,573 |
Total Funds 2023 £ 128,403 50,236 6,365 84,959 85 1,356 3,961 885 178 54 276,483 193,515 28,112 5,609 2,992 14,413 539 4,819 1,976 8,141 1,000 75 538 1,685 1,787 407 4,362 1,546 186 615 2,184 3,730 1,170 1,177 706 1,108 282,393 -5,909 90,445 84,536 |
Total Funds 2022 £ 123,820 21,555 3,393 63,023 - 1,564 3,426 317 246 75 |
|---|---|---|---|---|
| 217,419 | ||||
| 163,416 12,083 5,765 540 10,014 694 1,327 2,378 6,345 1,092 175 701 1,241 1,749 1,090 3,589 2,111 41 498 1,751 3,995 215 1,401 - 641 |
||||
| 222,854 | ||||
| -5,434 95,880 |
||||
| 90,445 |
Page 5
CHADDLEWOOD PRE-SCHOOL
BALANCE SHEET AS AT 31ST MARCH, 2023
| Notes FIXED ASSETS Tangible Assets 9 CURRENT ASSETS Cash at Bank & in Hand 3 Debtors & Prepayments 11 CREDITORS AND ACCRUALS: Amounts falling due within one year 12 NET CURRENT ASSETS : TOTAL ASSETS LESS CURRENT LIABILITIES: CAPITAL AND RESERVES Income and Expenditure Account: Restricted Unrestricted ON BEHALF OF THE TRUSTEES: |
£ £ £ £ 31/03/2023 31/03/2022 4,408 2,920 97,719 106,436 3,570 3,142 101,289 109,578 21,161 22,053 80,128 87,525 84,536 90,445 1,573 - 82,963 90445 84,536 90,445 |
£ £ £ £ 31/03/2023 31/03/2022 4,408 2,920 97,719 106,436 3,570 3,142 101,289 109,578 21,161 22,053 80,128 87,525 84,536 90,445 1,573 - 82,963 90445 84,536 90,445 |
|---|---|---|
| 90,445 | ||
:-Signed by Trustee :-Print Name
Approved by the Trustees on: September, 2023.
Page 6
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
for the annual period to 31st March, 2023
1. ACCOUNTING POLICIES:
Accounting convention
The financial statements have been prepared under the historical cost convention and on an Accruals basis, in accordance with the Statement of Recommended Practice(2005), the Financial Standard for Smaller Entities (effective April 2008) and the Charities Act 1993.
Expenditure
Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which can not be recovered.
Unrestricted Funds
Unrestricted funds are donations, fees income and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
Designated Funds
Designated funds are unrestricted funds earmarked by the management committee for particular purposes.
Restricted Funds
Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.
2. DONATIONS
| General donations | 31/03/2023 31/03/2022 Unrestricted Restricted Total Total £ £ £ £ - - - - |
|---|---|
| - - - - |
3. CURRENT ASSETS: Cash and Bank
| Cash at Bank: Charity Bank Current Account-Santander Shawbrook - 60 Day Notice Cash in Hand |
31/03/2023 31/03/2022 £ £ 50,391 - Opened 1.12.22 47,316 45,230 - 61,193 Closed 14.11.22 13 13 97,719 106,436 |
|---|---|
4.TRANSACTIONS WITH THE TRUSTEES
During the year the charity did not reinburse trustees' expenditure.
Page 7
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
for the annual period to 31st March, 2023
5. INCOMING RESOURCES
| 5. INCOMING RESOURCES | |
|---|---|
| Local authority grants, trust grants and sundry Fees for play activities 1-1 Funding Woodies Trips and Activities Fundraising activities Meals Refunds Bank Interest Sundry |
31/03/2023 31/03/2022 Unrestricted Restricted Total Total £ £ £ £ - 128,403 128,403 123,820 50,236 - 50,236 21,555 - 6,365 6,365 3,393 84,959 - 84,959 63,023 85 - 85 - 1,356 - 1,356 1,564 3,961 - 3,961 3,426 885 - 885 317 178 - 178 246 54 - 54 75 |
| 141,715 134,768 276,483 217,419 |
6. DIRECT CHARITABLE EXPENDITURE
| Wages Tax and E'ers NI Pension Materials Rent and Rates Water Rates Premises Heat and Power Refreshments and Milk Telephone Trips and Visits Planning Administration Insurance Training Cleaning/Refuse Registrations, Leases & Memberships Repairs and Renewals Health & Safety Woodies Professional Fees Fundraising Expenses Uniform - Staff Miscellaneous Depreciation |
Unrestricted General Restricted 31/03/2023 31/03/2022 Fund Fund Total Funds Total Funds £ £ £ £ 96,516 96,999 193,515 163,416 28,112 - 28,112 12,083 5,609 - 5,609 5,765 - 2,992 2,992 540 - 14,413 14,413 10,014 - 539 539 694 - 4,819 4,819 1,327 - 1,976 1,976 2,378 - 8,141 8,141 6,345 - 1,000 1,000 1,092 75 - 75 175 538 - 538 701 1,685 - 1,685 1,241 1,787 - 1,787 1,749 - 407 407 1,090 4,362 - 4,362 3,589 1,546 - 1,546 2,111 - 186 186 41 - 615 615 498 2,184 - 2,184 1,751 3,730 - 3,730 3,995 1,170 - 1,170 215 1,177 - 1,177 1,401 706 - 706 - - 1,108 1,108 641 |
|---|---|
| 149,197 133,195 282,393 222,854 |
Page 8
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2023
7. NET INCOMING RESOURCES FOR THE YEAR
| This is stated after charging: Auditors Remuneration Depreciation |
Unrestricted General Fund 31/03/2023 31/03/2022 £ £ £ 483 483 465 1,108 1,108 641 |
|---|---|
| 1,591 1,591 1,106 |
8. STAFF COSTS AND NUMBERS
| Staff costs were as follows: Salaries and wages Tax and National Insurance Pension |
31/03/2023 31/03/2022 £ £ 193,515 163,416 28,112 12,083 5,609 5,765 |
|---|---|
| 227,237 181,265 |
No employee received emoluments of more than £60,000
The average weekly number of employees during the year, calculated on the basis of full time equivalents, was as follows:
| Administration and Support Management Childcare |
31/03/2023 31/03/2022 No No 1 1 2 2 9 9 |
|---|---|
| 12 12 |
9 TANGIBLE FIXED ASSETS:
For valuation purposes, depreciation is calculated at the following annual rates, in order to write off each asset over its estimated useful life: Fixtures and Fittings 18% on a straight line basis. Equipment 18% on a straight line basis.
| Cost Brought Forward Additions Fully Depreciated As at 31st March, 2023 Depreciation Brought Forward Charge for the period Fully Depreciated As at 31st March, 2023 Net Book Value: As at 31st March, 2023 Net Book Value: As at 1st April, 2022 |
Fixtures & Fittings Equipment Total £ £ £ - 3,561 3,561 2,597 2,597 - - - |
|---|---|
| - 6,158 6,158 |
|
| - 641 641 - 1,108 1,108 - - - |
|
| - 1,749 1,749 |
|
| - 4,408 4,408 |
|
| - 2,920 2,920 |
Page 9
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2023
10. TAXATION
The charity is exempt from corporation tax on its charitable activities.
11. DEBTORS AND PREPAYMENTS: Amounts falling due within one year
| Debtors Milk Grant Fees Prepayments Subscriptions and Memberships Insurance |
31/03/2023 31/03/2022 £ £ 367 272 1,325 1,046 38 38 1,840 1,787 |
|---|---|
| 3,570 3,142 |
12. CREDITORS: Amounts falling due within one year:
| RS: Amounts falling due within one year: | |
|---|---|
| Creditors Professional Fees Wages Tax Pension Other Accruals Fees |
31/03/2023 31/03/2022 £ £ 483 465 16,477 14,868 1,891 1,608 - 555 731 4,558 1,580 - |
| 21,161 22,053 |
13. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Tangible fixed assets Current assets Current liabilities Net assets @ 31st March, 2023 |
General Designated Restricted Total Funds Funds Funds Funds £ £ £ £ 4,408 - - 4,408 99,716 - 1,573 101,289 21,161 - - 21,161 |
|---|---|
| 82,963 - 1,573 84,536 |
14. MOVEMENTS IN FUNDS
| Restricted Funds Grant - Early Years Funding (PCC) Grant - PCC Grant - 1:1 Funding Grant - Apprentice Initiative Grant - Co-op Grant - Local Giving Grant - WFRU Total Restricted Funds Total Unrestricted Funds Total Funds |
Incoming Outgoing At 01/04/22 Resources Resources Transfers At 31/03/23 £ £ £ £ £ - 121,324 121,324 - - - 2,000 2,000 - - - 6,365 6,365 - - - 500 500 - - - 2,911 1,337 - 1,573 - 500 500 - - - 1,169 1,169 - - |
|---|---|
| - 134,768 133,195 - 1,573 90,445 141,715 149,197 - 82,963 |
|
| 90,445 276,482 282,393 - 84,536 |
Page 10
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
for the annual period to 31st March, 2023
15. CAPITAL COMMITMENTS
The charity has no capital commitments as at 31st March 2023 or 31st March 2022.
16. PURPOSES OF RESTRICTED FUNDS
Grant - Early Years Funding (PCC) For the support of the provision of child care. Grant - PCC 1:1 Funding To provide support for a child who required 1 to 1 care. Grant - PCC To fund the cost of painting the building's interior. Grant - Co-op To provide outdoor play equipment. Grant - Local Giving Funding to promote outside play and activities. Grant - WFRU This grant is to support the provision of daily milk for the children. Grant - PCC Achievement Training To support training expenses. Grant - Apprentice Initiative To support the cost of an apprentice.
These notes form part of the financial statements
Page 11
Registered Charity No: 1026785
REPORT AND ACCOUNTS
for the annual financial period ended 31st March, 2023
for
CHADDLEWOOD PRE-SCHOOL
CHADDLEWOOD PRE-SCHOOL
INDEX TO THE FINANCIAL STATEMENTS
for the annual period to 31st March, 2023
| Page | |
|---|---|
| Legal and Administrative Information | 2 |
| Report of the Trustees | 3 |
| Report of the Independent Examiner | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes Forming Part of the Financial Statements | 7 to 11 |
Page 1
CHADDLEWOOD PRE-SCHOOL
Legal and Administrative Information
Trustees
Michelle Hay Glenn Jordan Charlotte Christie Michelle Hay Jen Meader Katherine Lindsay Chloe Parsons Alison Green Claire Dunstan Georgiana Thomas
Chairperson Appointed Nov 22 Chairperson/ Vice Chair from Nov 22 Treasurer Secretary Appointed Nov 22 Appointed Nov 22
Principal Office
Chaddlewood Pre-School, Hemerdon Heights, Plympton, Plymouth PL7 2EU
Accountants
St Kew Accountancy Ltd. Patto Owriak, Allen Park St. Kew Highway, Bodmin Cornwall PL30 3AR
Bankers
Santander, Bootle, Merseyside L30 4GB
Page 2
CHADDLEWOOD PRE-SCHOOL
REPORT OF THE TRUSTEES for the annual period to 31st March, 2023
The trustees present their report along with the financial statements of the charity for the twelve month period ended 31st March, 2023. The financial statements have been prepared in accordance with the accounting policies set out on page 7 and the recommendations of the Statement of Recommended Practice - Accounting and Reporting by Charities.
CONSTITUTION AND OBJECTS
Chaddlewood Pre-school is a registered charity No. 1026785, registered on 7th October, 1993.
The objects of the charity are the provision of pre-school childcare for children in the Chaddlewood area.
ORGANISATION
The trustees who have served during the period under review and since the period end are set out on page 2.
TRUSTEES' RESPONSIBILITIES
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's state of affairs during the financial period and of its financial position at the end of the period. In preparing those accounts, the trustees are required to:
-
-select suitable accounting policies and then apply them consistently;
-
-make judgements and estimates that are reasonable and prudent;
-state whether the applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
- -prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993.
They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees and signed on their behalf by:
…………………………………….
Dated:……………September, 2023
Page 3
REPORT TO THE TRUSTEES OF
CHADDLEWOOD PRE-SCHOOL for the annual period to 31st March, 2023
Respective Responsibilities of Trustees and Examiner
As the Charity's Trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters have come to our attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records . It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees, concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner's Statement
- In connection with my examination, no matter has come to my attention: 1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met: or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding on the accounts to be reached.
Signed:…………………………
M. Vickery St. Kew Accountancy Ltd.
21st August, 2023
Page 4
CHADDLEWOOD PRE-SCHOOL
Statement of Financial Activities (including an Income and Expenditure Account)
for the annual period to 31st March, 2023
| Incoming Resources Activities to further the charity's objects: Local authority grants, trust grants and sundry Fees for play activities 1-1 Funding Woodies Trips and Activities Activities to generate funds: Fundraising activities Meals Refunds Bank Interest Sundry Total Incoming Resources Resources Expended Wages Tax and E'ers NI Pension Materials Rent and Rates Water Rates Premises Heat and Power Refreshments and Milk Telephone Trips and Visits Planning Administration Insurance Training Cleaning/Refuse Registrations/Leases & Memberships Repairs and Renewals Health & Safety Woodies Professional Fees Fundraising Expenses Uniform - Staff Miscellaneous Depreciation Total Resources Expended Net Outgoing Resources: Net movement in Funds Total Funds at 1st April 2022 Total Funds at 31st March 2023 |
Unrestricted Funds £ - 50,236 - 84,959 85 1,356 3,961 885 178 54 141,715 96,516 28,112 5,609 - - - - - - - 75 538 1,685 1,787 - 4,362 1,546 - - 2,184 3,730 1,170 1,177 706 - 149,197 -7,482 90,445 82,963 |
Restricted Funds £ 128,403 - 6,365 - - - - - - - 134,768 96,999 - - 2,992 14,413 539 4,819 1,976 8,141 1,000 - - - - 407 - - 186 615 - - - - - 1,108 133,195 1,573 - 1,573 |
Total Funds 2023 £ 128,403 50,236 6,365 84,959 85 1,356 3,961 885 178 54 276,483 193,515 28,112 5,609 2,992 14,413 539 4,819 1,976 8,141 1,000 75 538 1,685 1,787 407 4,362 1,546 186 615 2,184 3,730 1,170 1,177 706 1,108 282,393 -5,909 90,445 84,536 |
Total Funds 2022 £ 123,820 21,555 3,393 63,023 - 1,564 3,426 317 246 75 |
|---|---|---|---|---|
| 217,419 | ||||
| 163,416 12,083 5,765 540 10,014 694 1,327 2,378 6,345 1,092 175 701 1,241 1,749 1,090 3,589 2,111 41 498 1,751 3,995 215 1,401 - 641 |
||||
| 222,854 | ||||
| -5,434 95,880 |
||||
| 90,445 |
Page 5
CHADDLEWOOD PRE-SCHOOL
BALANCE SHEET AS AT 31ST MARCH, 2023
| Notes FIXED ASSETS Tangible Assets 9 CURRENT ASSETS Cash at Bank & in Hand 3 Debtors & Prepayments 11 CREDITORS AND ACCRUALS: Amounts falling due within one year 12 NET CURRENT ASSETS : TOTAL ASSETS LESS CURRENT LIABILITIES: CAPITAL AND RESERVES Income and Expenditure Account: Restricted Unrestricted ON BEHALF OF THE TRUSTEES: |
£ £ £ £ 31/03/2023 31/03/2022 4,408 2,920 97,719 106,436 3,570 3,142 101,289 109,578 21,161 22,053 80,128 87,525 84,536 90,445 1,573 - 82,963 90445 84,536 90,445 |
£ £ £ £ 31/03/2023 31/03/2022 4,408 2,920 97,719 106,436 3,570 3,142 101,289 109,578 21,161 22,053 80,128 87,525 84,536 90,445 1,573 - 82,963 90445 84,536 90,445 |
|---|---|---|
| 90,445 | ||
:-Signed by Trustee :-Print Name
Approved by the Trustees on: September, 2023.
Page 6
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
for the annual period to 31st March, 2023
1. ACCOUNTING POLICIES:
Accounting convention
The financial statements have been prepared under the historical cost convention and on an Accruals basis, in accordance with the Statement of Recommended Practice(2005), the Financial Standard for Smaller Entities (effective April 2008) and the Charities Act 1993.
Expenditure
Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which can not be recovered.
Unrestricted Funds
Unrestricted funds are donations, fees income and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
Designated Funds
Designated funds are unrestricted funds earmarked by the management committee for particular purposes.
Restricted Funds
Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.
2. DONATIONS
| General donations | 31/03/2023 31/03/2022 Unrestricted Restricted Total Total £ £ £ £ - - - - |
|---|---|
| - - - - |
3. CURRENT ASSETS: Cash and Bank
| Cash at Bank: Charity Bank Current Account-Santander Shawbrook - 60 Day Notice Cash in Hand |
31/03/2023 31/03/2022 £ £ 50,391 - Opened 1.12.22 47,316 45,230 - 61,193 Closed 14.11.22 13 13 97,719 106,436 |
|---|---|
4.TRANSACTIONS WITH THE TRUSTEES
During the year the charity did not reinburse trustees' expenditure.
Page 7
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
for the annual period to 31st March, 2023
5. INCOMING RESOURCES
| 5. INCOMING RESOURCES | |
|---|---|
| Local authority grants, trust grants and sundry Fees for play activities 1-1 Funding Woodies Trips and Activities Fundraising activities Meals Refunds Bank Interest Sundry |
31/03/2023 31/03/2022 Unrestricted Restricted Total Total £ £ £ £ - 128,403 128,403 123,820 50,236 - 50,236 21,555 - 6,365 6,365 3,393 84,959 - 84,959 63,023 85 - 85 - 1,356 - 1,356 1,564 3,961 - 3,961 3,426 885 - 885 317 178 - 178 246 54 - 54 75 |
| 141,715 134,768 276,483 217,419 |
6. DIRECT CHARITABLE EXPENDITURE
| Wages Tax and E'ers NI Pension Materials Rent and Rates Water Rates Premises Heat and Power Refreshments and Milk Telephone Trips and Visits Planning Administration Insurance Training Cleaning/Refuse Registrations, Leases & Memberships Repairs and Renewals Health & Safety Woodies Professional Fees Fundraising Expenses Uniform - Staff Miscellaneous Depreciation |
Unrestricted General Restricted 31/03/2023 31/03/2022 Fund Fund Total Funds Total Funds £ £ £ £ 96,516 96,999 193,515 163,416 28,112 - 28,112 12,083 5,609 - 5,609 5,765 - 2,992 2,992 540 - 14,413 14,413 10,014 - 539 539 694 - 4,819 4,819 1,327 - 1,976 1,976 2,378 - 8,141 8,141 6,345 - 1,000 1,000 1,092 75 - 75 175 538 - 538 701 1,685 - 1,685 1,241 1,787 - 1,787 1,749 - 407 407 1,090 4,362 - 4,362 3,589 1,546 - 1,546 2,111 - 186 186 41 - 615 615 498 2,184 - 2,184 1,751 3,730 - 3,730 3,995 1,170 - 1,170 215 1,177 - 1,177 1,401 706 - 706 - - 1,108 1,108 641 |
|---|---|
| 149,197 133,195 282,393 222,854 |
Page 8
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2023
7. NET INCOMING RESOURCES FOR THE YEAR
| This is stated after charging: Auditors Remuneration Depreciation |
Unrestricted General Fund 31/03/2023 31/03/2022 £ £ £ 483 483 465 1,108 1,108 641 |
|---|---|
| 1,591 1,591 1,106 |
8. STAFF COSTS AND NUMBERS
| Staff costs were as follows: Salaries and wages Tax and National Insurance Pension |
31/03/2023 31/03/2022 £ £ 193,515 163,416 28,112 12,083 5,609 5,765 |
|---|---|
| 227,237 181,265 |
No employee received emoluments of more than £60,000
The average weekly number of employees during the year, calculated on the basis of full time equivalents, was as follows:
| Administration and Support Management Childcare |
31/03/2023 31/03/2022 No No 1 1 2 2 9 9 |
|---|---|
| 12 12 |
9 TANGIBLE FIXED ASSETS:
For valuation purposes, depreciation is calculated at the following annual rates, in order to write off each asset over its estimated useful life: Fixtures and Fittings 18% on a straight line basis. Equipment 18% on a straight line basis.
| Cost Brought Forward Additions Fully Depreciated As at 31st March, 2023 Depreciation Brought Forward Charge for the period Fully Depreciated As at 31st March, 2023 Net Book Value: As at 31st March, 2023 Net Book Value: As at 1st April, 2022 |
Fixtures & Fittings Equipment Total £ £ £ - 3,561 3,561 2,597 2,597 - - - |
|---|---|
| - 6,158 6,158 |
|
| - 641 641 - 1,108 1,108 - - - |
|
| - 1,749 1,749 |
|
| - 4,408 4,408 |
|
| - 2,920 2,920 |
Page 9
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2023
10. TAXATION
The charity is exempt from corporation tax on its charitable activities.
11. DEBTORS AND PREPAYMENTS: Amounts falling due within one year
| Debtors Milk Grant Fees Prepayments Subscriptions and Memberships Insurance |
31/03/2023 31/03/2022 £ £ 367 272 1,325 1,046 38 38 1,840 1,787 |
|---|---|
| 3,570 3,142 |
12. CREDITORS: Amounts falling due within one year:
| RS: Amounts falling due within one year: | |
|---|---|
| Creditors Professional Fees Wages Tax Pension Other Accruals Fees |
31/03/2023 31/03/2022 £ £ 483 465 16,477 14,868 1,891 1,608 - 555 731 4,558 1,580 - |
| 21,161 22,053 |
13. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Tangible fixed assets Current assets Current liabilities Net assets @ 31st March, 2023 |
General Designated Restricted Total Funds Funds Funds Funds £ £ £ £ 4,408 - - 4,408 99,716 - 1,573 101,289 21,161 - - 21,161 |
|---|---|
| 82,963 - 1,573 84,536 |
14. MOVEMENTS IN FUNDS
| Restricted Funds Grant - Early Years Funding (PCC) Grant - PCC Grant - 1:1 Funding Grant - Apprentice Initiative Grant - Co-op Grant - Local Giving Grant - WFRU Total Restricted Funds Total Unrestricted Funds Total Funds |
Incoming Outgoing At 01/04/22 Resources Resources Transfers At 31/03/23 £ £ £ £ £ - 121,324 121,324 - - - 2,000 2,000 - - - 6,365 6,365 - - - 500 500 - - - 2,911 1,337 - 1,573 - 500 500 - - - 1,169 1,169 - - |
|---|---|
| - 134,768 133,195 - 1,573 90,445 141,715 149,197 - 82,963 |
|
| 90,445 276,482 282,393 - 84,536 |
Page 10
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
for the annual period to 31st March, 2023
15. CAPITAL COMMITMENTS
The charity has no capital commitments as at 31st March 2023 or 31st March 2022.
16. PURPOSES OF RESTRICTED FUNDS
Grant - Early Years Funding (PCC) For the support of the provision of child care. Grant - PCC 1:1 Funding To provide support for a child who required 1 to 1 care. Grant - PCC To fund the cost of painting the building's interior. Grant - Co-op To provide outdoor play equipment. Grant - Local Giving Funding to promote outside play and activities. Grant - WFRU This grant is to support the provision of daily milk for the children. Grant - PCC Achievement Training To support training expenses. Grant - Apprentice Initiative To support the cost of an apprentice.
These notes form part of the financial statements
Page 11