Chaddlewood Pre-school Committee AGM (April 2021 – March 2022)
23[rd] November 2022
19:30
Bungalow/Zoom
Attendees:
Bungalow
Glenn Jordan (GJ), Jane Bartlett (JB), Lyn Helliwell (LH), Michelle Hay (MH), Chloe Parsons (CP), Claire Dunstan (CD), Nick Pannell (NP), Jen Meader (JM), Katherine Lindsay (KL), Natalie Atkins (NA), Shannon Lloyd (SL),
Zoom:
Tracey Hill (TH), Charlotte Tucker (CT), Alison Green (AG), Rita Martins (RA), Bex Sandercock (BS), Sandra Bernard (SB), Lucy Casey (LC), Folslade Olaoye (FO)
Apologies:
Georgina Thomas (GT)
1. Welcome
Welcome from GJ. Thanked all attendees for joining/attending.
2. Agree minutes from last year
Previous minutes read and agreed.
3. Chairpersons’ report
Thanked staff for their continued hard work and dedication. Setting as always running very smoothly, well oiled machine. GJ advised due to his changed position in the community he is considering stepping down from his position in future years.
4. Finance report
We made a loss of £5434 in this financial period.
Income - £217,419 - £8198 more than 2021
Grant money (2/3/4 year funding) was £40,378 less than the previous year due to lower numbers – particularly in The Hut.
Fees paid by parents as increased by £13,512 due to an increase in numbers in the bungalow and also covid shutdown during the previous year.
Woodies saw an increase of £38,449 this year again due to covid shutdown the previous and an increase in numbers.
Expenditure - £ 222.854 - £10734 increase on the previous year.
An increase in wages and HMRC payments - £12,355 – due to wage rise and covid payments.
Also a rise in consumables as we were open a full year.
5. Managers’ report
The past year has been a year of change at Chaddlewood Preschool. We are settling into new ways of working with children and their families since the Covid pandemic. We are continuing to work through and provide the best outcomes for children in our setting. We are engaging with parents as much as possible through our online learning platform, Tapestry and sending home learning for our families to participate in. Face to face meetings have not been possible but we hope to reintroduce as Covid restrictions have been lifted. We have been very quiet with numbers of children in hut. The children have become a small tight knit group who have built strong bonds with each other when they to move onto school together. Numbers of children are good in the bungalow which should give us a head start in September 2022. We feel that this is down a low birth rate, covid pandemic and empty houses in Hillcrest Close have had an impact.
We have been successful in some fundraising firstly with the COOP community fund which is due to finish in October 2022, we have had a very successful raffle raising over £1000 and a donation from our local councillor. These will help to provide new resources for the children. We hope to continue to raise funds in the new school year.
Visits from PCC and the Safeguarding team are no longer taking place and therefore reports have been self-evaluations on policies. PCC meetings/training continue via Teams.
I would also like to take the opportunity to thank Tracey, Lyn and all the staff in supporting me and for providing fantastic learning opportunities for the children.
6. Woodies Out of School Club report
Woodies is very busy with children on the waiting list, we can now take a maximum of 40 children which we have on a Monday and Wednesday after school. And a waiting list for all sessions except on a Friday where both breakfast and afterschool have spaces available.
We lost Emma who was our Woodies assistant due to personal reasons and we wish her all the best.
We have employed another assistant Karen Hillyer who has just joined the team. Unfortunately we lost Rebekka Arcos our room leader, Rebekka has moved on due to not enough hours and we wish her all the best. Kelly Tomlinson has now stepped up as room leader and we seek to employ an assistant for the afterschool club, which we have now filled with Amanda Fifield.
We are still very busy at Woodies with 79 children on our books. All days are full now except for a Friday where there are couple of spaces in breakfast and after school left. The government relaxed the rules on 21st June 2021, and we will be able to take a few more children, although the bubble systems we kept but weren’t so rigid.
At the end of term in July, we had 5 children leaving as they are going on to secondary school and 6 new children starting in foundation who wanted spaces for the breakfast and afterschool club. We were still using the bubble system as this works well in separating the young children with the older children.
Both rooms have now got a TV and Xbox to give the children some social time playing games, this is monitored giving the children 15-minute time slots. The children have been planting various vegetables and fruit in the allotment and have even eaten some lettuce they have grown for snack. Woodies have bought a Karaoke machine for the children to sing along to various tunes and just to let their hair down.
I would like to thank Kelly and her team for all their hard work in to making Woodies a safe and fun environment to be in.
7. Nominations of Committee Meetings
All existing Committee members stood down. Re-elected members:
- GJ, CD, AG, CT, MH
New committee members to join:
- JM, KL, NP
Proposed by LH, Seconded by JB. Voted unanimously.
JB will distribute committee packs.
Roles to be elected at next meeting.
8. AOB
School Christmas Fair
Planning in full swing. Hosting Hook-a-duck and Tin Can Alley. Reindeer food/hot choc as tin can strike prize to be asked to Friends.
9. Date of next Meeting
Wednesday 18[th] January – 7:30pm
Location TBC
Meeting closed at 20:00.
Minutes taken by MH.
Registered Charity No: 1026785
REPORT AND ACCOUNTS
for the annual financial period ended 31st March, 2022
for
CHADDLEWOOD PRE-SCHOOL
CHADDLEWOOD PRE-SCHOOL
INDEX TO THE FINANCIAL STATEMENTS
for the annual period to 31st March, 2022
| Page | |
|---|---|
| Legal and Administrative Information | 2 |
| Report of the Trustees | 3 |
| Report of the Independent Examiner | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes Forming Part of the Financial Statements | 7 to 11 |
Page 1
CHADDLEWOOD PRE-SCHOOL
Legal and Administrative Information
Trustees
Glenn Jordan Charlotte Christie Joanne Barnes Michelle Hay Chloe Parsons Alison Green Claire Dunstan Georgiana Thomas Zuzana Bernardova Jenny Jeffers Carrie Bickford Katie Beasley
Chairperson Treasurer Appointed November 21 Treasurer Resigned November 21 Secretary
Appointed November 21 Appointed November 21 Appointed November 21 Resigned November 21 Resigned November 21 Resigned November 21 Resigned November 21
Principal Office
Chaddlewood Pre-School, Hemerdon Heights, Plympton, Plymouth PL7 2EU
Accountants
St Kew Accountancy Ltd. Patto Owriak, Allen Park St. Kew Highway, Bodmin Cornwall PL30 3AR
Bankers
Santander, Bootle, Merseyside L30 4GB
Page 2
CHADDLEWOOD PRE-SCHOOL
REPORT OF THE TRUSTEES for the annual period to 31st March, 2022
The trustees present their report along with the financial statements of the charity for the twelve month period ended 31st March, 2022. The financial statements have been prepared in accordance with the accounting policies set out on page 7 and the recommendations of the Statement of Recommended Practice - Accounting and Reporting by Charities.
CONSTITUTION AND OBJECTS
Chaddlewood Pre-school is a registered charity No. 1026785, registered on 7th October, 1993.
The objects of the charity are the provision of pre-school childcare for children in the Chaddlewood area.
ORGANISATION
The trustees who have served during the period under review and since the period end are set out on page 2.
TRUSTEES' RESPONSIBILITIES
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's state of affairs during the financial period and of its financial position at the end of the period. In preparing those accounts, the trustees are required to:
-
-select suitable accounting policies and then apply them consistently;
-
-make judgements and estimates that are reasonable and prudent;
-state whether the applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
- -prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993.
They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees and signed on their behalf by:
…………………………………….
Dated:……………July, 2022
Page 3
REPORT TO THE TRUSTEES OF
CHADDLEWOOD PRE-SCHOOL for the annual period to 31st March, 2022
Respective Responsibilities of Trustees and Examiner
As the Charity's Trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters have come to our attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records . It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees, concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
- 1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met: or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding on the accounts to be reached.
Signed:…………………………
M. Vickery St. Kew Accountancy Ltd.
8th July, 2022
Page 4
CHADDLEWOOD PRE-SCHOOL
Statement of Financial Activities (including an Income and Expenditure Account)
for the annual period to 31st March, 2022
| Incoming Resources Activities to further the charity's objects: Local authority grants, trust grants and sundry Fees for play activities 1-1 Funding Woodies Trips and Activities Activities to generate funds: Fundraising activities Meals Refunds Bank Interest Sundry Total Incoming Resources Resources Expended Wages Tax and E'ers NI Pension Materials Rent and Rates Water Rates Premises Heat and Power Refreshments and Milk Telephone Trips and Visits Planning Administration Insurance Training Cleaning/Refuse Registrations/Leases & Memberships Repairs and Renewals Health & Safety Woodies Professional Fees Fundraising Expenses Uniform - Staff Miscellaneous Depreciation Total Resources Expended Net Outgoing Resources: Net movement in Funds Total Funds at 1st April 2021 Total Funds at 31st March 2022 |
Unrestricted Funds £ - 21,555 - 63,023 - 1,564 3,426 317 246 75 90,206 45,361 12,083 5,765 540 10,014 694 - - 5,447 1,092 - 701 1,241 1,749 - 3,589 - - - 1,751 3,995 215 1,401 - 95,640 -5,434 95,880 90,445 |
Restricted Funds £ 123,820 - 3,393 - - - - - - - 127,213 118,055 - - - - - 1,327 2,378 898 - 175 - - - 1,090 - 2,111 41 498 - - - - - 641 127,213 - - - |
Total Funds 2022 £ 123,820 21,555 3,393 63,023 - 1,564 3,426 317 246 75 217,419 163,416 12,083 5,765 540 10,014 694 1,327 2,378 6,345 1,092 175 701 1,241 1,749 1,090 3,589 2,111 41 498 1,751 3,995 215 1,401 - 641 222,854 -5,434 95,880 90,445 |
Total Funds 2021 £ 164,198 8,043 3,736 24,574 - 3,401 1,807 700 224 2,539 |
|---|---|---|---|---|
| 209,221 | ||||
| 161,897 1,247 4,755 794 9,700 475 6,392 1,501 3,966 998 329 607 1,204 1,787 238 3,056 2,109 193 322 818 3,412 43 516 438 5,325 |
||||
| 212,120 | ||||
| -2,900 98,780 |
||||
| 95,880 |
Page 5
CHADDLEWOOD PRE-SCHOOL
BALANCE SHEET AS AT 31ST MARCH, 2022
| Notes FIXED ASSETS Tangible Assets 9 CURRENT ASSETS Cash at Bank & in Hand 3 Debtors & Prepayments 11 CREDITORS AND ACCRUALS: Amounts falling due within one year 12 NET CURRENT ASSETS : TOTAL ASSETS LESS CURRENT LIABILITIES: CAPITAL AND RESERVES Income and Expenditure Account |
£ £ £ £ 31/03/2022 31/03/2021 2,920 1,822 106,436 109,440 3,142 1,955 109,578 111,395 22,053 17,337 87,526 94,058 90,445 95,880 90,445 95,880 |
£ £ £ £ 31/03/2022 31/03/2021 2,920 1,822 106,436 109,440 3,142 1,955 109,578 111,395 22,053 17,337 87,526 94,058 90,445 95,880 90,445 95,880 |
|---|---|---|
| 22,053 | ||
| 95,880 | ||
| 95,880 |
ON BEHALF OF THE TRUSTEES:
:-Signed by Trustee
:-Print Name
Approved by the Trustees on: July, 2022.
Page 6
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
for the annual period to 31st March, 2022
1. ACCOUNTING POLICIES:
Accounting convention
The financial statements have been prepared under the historical cost convention and on an Accruals basis, in accordance with the Statement of Recommended Practice(2005), the Financial Standard for Smaller Entities (effective April 2008) and the Charities Act 1993.
Expenditure
Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which can not be recovered.
Unrestricted Funds
Unrestricted funds are donations, fees income and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
Designated Funds
Designated funds are unrestricted funds earmarked by the management committee for particular purposes.
Restricted Funds
Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.
2. DONATIONS
| General donations | 31/03/2022 31/03/2021 Unrestricted Restricted Total Total £ £ £ £ - - - - |
|---|---|
| - - - - |
3. CURRENT ASSETS: Cash and Bank
| Cash at Bank: Current Account-Santander Shawbrook - 60 Day Notice Cash in Hand |
31/03/2022 31/03/2021 £ £ 45,230 88,480 61,193 20,947 13 13 |
|---|---|
| 106,436 109,440 |
4.TRANSACTIONS WITH THE TRUSTEES
During the year the charity did not reinburse trustees' expenditure.
Page 7
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
for the annual period to 31st March, 2022
5. INCOMING RESOURCES
| 5. INCOMING RESOURCES | |
|---|---|
| Local authority grants, trust grants and sundry Fees for play activities 1-1 Funding Woodies Trips and Activities Fundraising activities Meals Refunds Bank Interest Sundry |
31/03/2022 31/03/2021 Unrestricted Restricted Total Total £ £ £ £ - 123,820 123,820 164,198 21,555 - 21,555 8,043 - 3,393 3,393 3,736 63,023 - 63,023 24,574 - - - - 1,564 - 1,564 3,401 3,426 - 3,426 1,807 317 - 317 700 246 - 246 224 75 - 75 2,539 |
| 90,206 127,213 217,419 209,221 |
6. DIRECT CHARITABLE EXPENDITURE
| Wages Tax and E'ers NI Pension Materials Rent and Rates Water Rates Premises Heat and Power Refreshments and Milk Telephone Trips and Visits Planning Administration Insurance Training Cleaning/Refuse Registrations, Leases & Memberships Repairs and Renewals Health & Safety Woodies Professional Fees Fundraising Expenses Uniform - Staff Miscellaneous Depreciation |
Unrestricted General Restricted 31/03/2022 31/03/2021 Fund Fund Total Funds Total Funds £ £ £ £ 45,361 118,055 163,416 161,897 12,083 - 12,083 1,247 5,765 - 5,765 4,755 540 - 540 794 10,014 - 10,014 9,700 694 - 694 475 - 1,327 1,327 6,392 - 2,378 2,378 1,501 5,447 898 6,345 3,966 1,092 - 1,092 998 - 175 175 329 701 - 701 607 1,241 - 1,241 1,204 1,749 - 1,749 1,787 - 1,090 1,090 238 3,589 - 3,589 3,056 - 2,111 2,111 2,109 - 41 41 193 - 498 498 322 1,751 - 1,751 818 3,995 - 3,995 3,412 215 - 215 43 1,401 - 1,401 516 - - - 438 - 641 641 5,325 |
|---|---|
| 95,640 127,213 222,854 212,120 |
Page 8
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2022
7. NET INCOMING RESOURCES FOR THE YEAR
| This is stated after charging: Auditors Remuneration Depreciation 8. STAFF COSTS AND NUMBERS Staff costs were as follows: Salaries and wages Tax and National Insurance Pension |
Unrestricted General Fund 31/03/2022 31/03/2021 £ £ £ 465 465 451 641 641 5,325 |
Unrestricted General Fund 31/03/2022 31/03/2021 £ £ £ 465 465 451 641 641 5,325 |
|---|---|---|
| 1,106 1,106 5,776 |
||
| 31/03/2022 31/03/2021 £ £ 163,416 161,897 12,083 1,247 5,765 4,755 |
||
| 181,265 163,144 |
No employee received emoluments of more than £60,000
The average weekly number of employees during the year, calculated on the basis of full time equivalents, was as follows:
| Administration and Support Management Childcare |
31/03/2022 31/03/2021 No No 1 1 2 2 9 9 |
|---|---|
| 12 12 |
9 TANGIBLE FIXED ASSETS:
For valuation purposes, depreciation is calculated at the following annual rates, in order to write off each asset over its estimated useful life: Fixtures and Fittings 18% on a straight line basis. Equipment 18% on a straight line basis.
| Cost Brought Forward Additions Fully Depreciated As at 31st March, 2022 Depreciation Brought Forward Charge for the period Fully Depreciated As at 31st March, 2022 Net Book Value: As at 31st March, 2022 Net Book Value: As at 1st April, 2021 |
Fixtures & Fittings Equipment Total £ £ £ - - - 3,561 3,561 - - - |
|---|---|
| - 3,561 3,561 |
|
| - - - - 641 641 - - - |
|
| - 641 641 |
|
| - 2,920 2,920 |
|
| - - - |
Page 9
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2022
10. TAXATION
The charity is exempt from corporation tax on its charitable activities.
11. DEBTORS AND PREPAYMENTS: Amounts falling due within one year
| Debtors Milk Grant Fees Furlough Prepayments Subscriptions and Memberships Insurance |
31/03/2022 31/03/2021 £ £ 272 513 1,046 1,011 - 393 38 38 1,787 - |
|---|---|
| 3,142 1,955 |
12. CREDITORS: Amounts falling due within one year:
| 31/03/2022 | 31/03/2021 | ||
|---|---|---|---|
| Creditors | £ | £ | |
| Professional Fees | 465 | 451 | |
| Wages | 14,868 | 15,607 | |
| Tax | 1,608 | - | |
| Pension | 555 | 459 | |
| Other | 4,558 | 820 |
Accruals
- - 22,053 17,337
13. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Tangible fixed assets Current assets Current liabilities Net assets @ 31st March, 2022 |
General Designated Restricted Total Funds Funds Funds Funds £ £ £ £ 2,920 - - 2,920 109,578 - - 109,578 22,053 - - 22,053 |
|---|---|
| 90,445 - - 90,445 |
14. MOVEMENTS IN FUNDS
| Restricted Funds Grant - Early Years Funding (PCC) Grant - PCC Grant - 1:1 Funding Grant - Apprentice Initiative Grant - Acheivement Training Grant - WFRU Total Restricted Funds Total Unrestricted Funds Total Funds |
Incoming Outgoing At 01/04/21 Resources Resources Transfers At 31/03/22 £ £ £ £ £ - 121,991 121,991 - - - 500 500 - - - 3,393 3,393 - - - 500 500 - - - 500 500 - - - 329 329 - - |
|---|---|
| - 127,213 127,213 - - 95,880 90,206 95,640 - 90,445 |
|
| 95,880 217,419 222,854 - 90,445 |
Page 10
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2022
15. CAPITAL COMMITMENTS
The charity has no capital commitments as at 31st March 2022 or 31st March 2021.
16. PURPOSES OF RESTRICTED FUNDS
Grant - Early Years Funding (PCC) For the support of the provision of child care. Grant - PCC 1:1 Funding To provide support for a child who required 1 to 1 care. Grant - WFRU This grant is to support the provision of daily milk for the children. Grant - PCC Achievement Training To support training expenses. Grant - Apprentice Initiative To support the cost of an apprentice.
These notes form part of the financial statements
Page 11
Registered Charity No: 1026785
REPORT AND ACCOUNTS
for the annual financial period ended 31st March, 2022
for
CHADDLEWOOD PRE-SCHOOL
CHADDLEWOOD PRE-SCHOOL
INDEX TO THE FINANCIAL STATEMENTS
for the annual period to 31st March, 2022
| Page | |
|---|---|
| Legal and Administrative Information | 2 |
| Report of the Trustees | 3 |
| Report of the Independent Examiner | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes Forming Part of the Financial Statements | 7 to 11 |
Page 1
CHADDLEWOOD PRE-SCHOOL
Legal and Administrative Information
Trustees
Glenn Jordan Charlotte Christie Joanne Barnes Michelle Hay Chloe Parsons Alison Green Claire Dunstan Georgiana Thomas Zuzana Bernardova Jenny Jeffers Carrie Bickford Katie Beasley
Chairperson Treasurer Appointed November 21 Treasurer Resigned November 21 Secretary
Appointed November 21 Appointed November 21 Appointed November 21 Resigned November 21 Resigned November 21 Resigned November 21 Resigned November 21
Principal Office
Chaddlewood Pre-School, Hemerdon Heights, Plympton, Plymouth PL7 2EU
Accountants
St Kew Accountancy Ltd. Patto Owriak, Allen Park St. Kew Highway, Bodmin Cornwall PL30 3AR
Bankers
Santander, Bootle, Merseyside L30 4GB
Page 2
CHADDLEWOOD PRE-SCHOOL
REPORT OF THE TRUSTEES for the annual period to 31st March, 2022
The trustees present their report along with the financial statements of the charity for the twelve month period ended 31st March, 2022. The financial statements have been prepared in accordance with the accounting policies set out on page 7 and the recommendations of the Statement of Recommended Practice - Accounting and Reporting by Charities.
CONSTITUTION AND OBJECTS
Chaddlewood Pre-school is a registered charity No. 1026785, registered on 7th October, 1993.
The objects of the charity are the provision of pre-school childcare for children in the Chaddlewood area.
ORGANISATION
The trustees who have served during the period under review and since the period end are set out on page 2.
TRUSTEES' RESPONSIBILITIES
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's state of affairs during the financial period and of its financial position at the end of the period. In preparing those accounts, the trustees are required to:
-
-select suitable accounting policies and then apply them consistently;
-
-make judgements and estimates that are reasonable and prudent;
-state whether the applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
- -prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993.
They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees and signed on their behalf by:
…………………………………….
Dated:……………July, 2022
Page 3
REPORT TO THE TRUSTEES OF
CHADDLEWOOD PRE-SCHOOL for the annual period to 31st March, 2022
Respective Responsibilities of Trustees and Examiner
As the Charity's Trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters have come to our attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records . It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees, concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
- 1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met: or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding on the accounts to be reached.
Signed:…………………………
M. Vickery St. Kew Accountancy Ltd.
8th July, 2022
Page 4
CHADDLEWOOD PRE-SCHOOL
Statement of Financial Activities (including an Income and Expenditure Account)
for the annual period to 31st March, 2022
| Incoming Resources Activities to further the charity's objects: Local authority grants, trust grants and sundry Fees for play activities 1-1 Funding Woodies Trips and Activities Activities to generate funds: Fundraising activities Meals Refunds Bank Interest Sundry Total Incoming Resources Resources Expended Wages Tax and E'ers NI Pension Materials Rent and Rates Water Rates Premises Heat and Power Refreshments and Milk Telephone Trips and Visits Planning Administration Insurance Training Cleaning/Refuse Registrations/Leases & Memberships Repairs and Renewals Health & Safety Woodies Professional Fees Fundraising Expenses Uniform - Staff Miscellaneous Depreciation Total Resources Expended Net Outgoing Resources: Net movement in Funds Total Funds at 1st April 2021 Total Funds at 31st March 2022 |
Unrestricted Funds £ - 21,555 - 63,023 - 1,564 3,426 317 246 75 90,206 45,361 12,083 5,765 540 10,014 694 - - 5,447 1,092 - 701 1,241 1,749 - 3,589 - - - 1,751 3,995 215 1,401 - 95,640 -5,434 95,880 90,445 |
Restricted Funds £ 123,820 - 3,393 - - - - - - - 127,213 118,055 - - - - - 1,327 2,378 898 - 175 - - - 1,090 - 2,111 41 498 - - - - - 641 127,213 - - - |
Total Funds 2022 £ 123,820 21,555 3,393 63,023 - 1,564 3,426 317 246 75 217,419 163,416 12,083 5,765 540 10,014 694 1,327 2,378 6,345 1,092 175 701 1,241 1,749 1,090 3,589 2,111 41 498 1,751 3,995 215 1,401 - 641 222,854 -5,434 95,880 90,445 |
Total Funds 2021 £ 164,198 8,043 3,736 24,574 - 3,401 1,807 700 224 2,539 |
|---|---|---|---|---|
| 209,221 | ||||
| 161,897 1,247 4,755 794 9,700 475 6,392 1,501 3,966 998 329 607 1,204 1,787 238 3,056 2,109 193 322 818 3,412 43 516 438 5,325 |
||||
| 212,120 | ||||
| -2,900 98,780 |
||||
| 95,880 |
Page 5
CHADDLEWOOD PRE-SCHOOL
BALANCE SHEET AS AT 31ST MARCH, 2022
| Notes FIXED ASSETS Tangible Assets 9 CURRENT ASSETS Cash at Bank & in Hand 3 Debtors & Prepayments 11 CREDITORS AND ACCRUALS: Amounts falling due within one year 12 NET CURRENT ASSETS : TOTAL ASSETS LESS CURRENT LIABILITIES: CAPITAL AND RESERVES Income and Expenditure Account |
£ £ £ £ 31/03/2022 31/03/2021 2,920 1,822 106,436 109,440 3,142 1,955 109,578 111,395 22,053 17,337 87,526 94,058 90,445 95,880 90,445 95,880 |
£ £ £ £ 31/03/2022 31/03/2021 2,920 1,822 106,436 109,440 3,142 1,955 109,578 111,395 22,053 17,337 87,526 94,058 90,445 95,880 90,445 95,880 |
|---|---|---|
| 22,053 | ||
| 95,880 | ||
| 95,880 |
ON BEHALF OF THE TRUSTEES:
:-Signed by Trustee
:-Print Name
Approved by the Trustees on: July, 2022.
Page 6
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
for the annual period to 31st March, 2022
1. ACCOUNTING POLICIES:
Accounting convention
The financial statements have been prepared under the historical cost convention and on an Accruals basis, in accordance with the Statement of Recommended Practice(2005), the Financial Standard for Smaller Entities (effective April 2008) and the Charities Act 1993.
Expenditure
Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which can not be recovered.
Unrestricted Funds
Unrestricted funds are donations, fees income and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
Designated Funds
Designated funds are unrestricted funds earmarked by the management committee for particular purposes.
Restricted Funds
Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.
2. DONATIONS
| General donations | 31/03/2022 31/03/2021 Unrestricted Restricted Total Total £ £ £ £ - - - - |
|---|---|
| - - - - |
3. CURRENT ASSETS: Cash and Bank
| Cash at Bank: Current Account-Santander Shawbrook - 60 Day Notice Cash in Hand |
31/03/2022 31/03/2021 £ £ 45,230 88,480 61,193 20,947 13 13 |
|---|---|
| 106,436 109,440 |
4.TRANSACTIONS WITH THE TRUSTEES
During the year the charity did not reinburse trustees' expenditure.
Page 7
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
for the annual period to 31st March, 2022
5. INCOMING RESOURCES
| 5. INCOMING RESOURCES | |
|---|---|
| Local authority grants, trust grants and sundry Fees for play activities 1-1 Funding Woodies Trips and Activities Fundraising activities Meals Refunds Bank Interest Sundry |
31/03/2022 31/03/2021 Unrestricted Restricted Total Total £ £ £ £ - 123,820 123,820 164,198 21,555 - 21,555 8,043 - 3,393 3,393 3,736 63,023 - 63,023 24,574 - - - - 1,564 - 1,564 3,401 3,426 - 3,426 1,807 317 - 317 700 246 - 246 224 75 - 75 2,539 |
| 90,206 127,213 217,419 209,221 |
6. DIRECT CHARITABLE EXPENDITURE
| Wages Tax and E'ers NI Pension Materials Rent and Rates Water Rates Premises Heat and Power Refreshments and Milk Telephone Trips and Visits Planning Administration Insurance Training Cleaning/Refuse Registrations, Leases & Memberships Repairs and Renewals Health & Safety Woodies Professional Fees Fundraising Expenses Uniform - Staff Miscellaneous Depreciation |
Unrestricted General Restricted 31/03/2022 31/03/2021 Fund Fund Total Funds Total Funds £ £ £ £ 45,361 118,055 163,416 161,897 12,083 - 12,083 1,247 5,765 - 5,765 4,755 540 - 540 794 10,014 - 10,014 9,700 694 - 694 475 - 1,327 1,327 6,392 - 2,378 2,378 1,501 5,447 898 6,345 3,966 1,092 - 1,092 998 - 175 175 329 701 - 701 607 1,241 - 1,241 1,204 1,749 - 1,749 1,787 - 1,090 1,090 238 3,589 - 3,589 3,056 - 2,111 2,111 2,109 - 41 41 193 - 498 498 322 1,751 - 1,751 818 3,995 - 3,995 3,412 215 - 215 43 1,401 - 1,401 516 - - - 438 - 641 641 5,325 |
|---|---|
| 95,640 127,213 222,854 212,120 |
Page 8
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2022
7. NET INCOMING RESOURCES FOR THE YEAR
| This is stated after charging: Auditors Remuneration Depreciation 8. STAFF COSTS AND NUMBERS Staff costs were as follows: Salaries and wages Tax and National Insurance Pension |
Unrestricted General Fund 31/03/2022 31/03/2021 £ £ £ 465 465 451 641 641 5,325 |
Unrestricted General Fund 31/03/2022 31/03/2021 £ £ £ 465 465 451 641 641 5,325 |
|---|---|---|
| 1,106 1,106 5,776 |
||
| 31/03/2022 31/03/2021 £ £ 163,416 161,897 12,083 1,247 5,765 4,755 |
||
| 181,265 163,144 |
No employee received emoluments of more than £60,000
The average weekly number of employees during the year, calculated on the basis of full time equivalents, was as follows:
| Administration and Support Management Childcare |
31/03/2022 31/03/2021 No No 1 1 2 2 9 9 |
|---|---|
| 12 12 |
9 TANGIBLE FIXED ASSETS:
For valuation purposes, depreciation is calculated at the following annual rates, in order to write off each asset over its estimated useful life: Fixtures and Fittings 18% on a straight line basis. Equipment 18% on a straight line basis.
| Cost Brought Forward Additions Fully Depreciated As at 31st March, 2022 Depreciation Brought Forward Charge for the period Fully Depreciated As at 31st March, 2022 Net Book Value: As at 31st March, 2022 Net Book Value: As at 1st April, 2021 |
Fixtures & Fittings Equipment Total £ £ £ - - - 3,561 3,561 - - - |
|---|---|
| - 3,561 3,561 |
|
| - - - - 641 641 - - - |
|
| - 641 641 |
|
| - 2,920 2,920 |
|
| - - - |
Page 9
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2022
10. TAXATION
The charity is exempt from corporation tax on its charitable activities.
11. DEBTORS AND PREPAYMENTS: Amounts falling due within one year
| Debtors Milk Grant Fees Furlough Prepayments Subscriptions and Memberships Insurance |
31/03/2022 31/03/2021 £ £ 272 513 1,046 1,011 - 393 38 38 1,787 - |
|---|---|
| 3,142 1,955 |
12. CREDITORS: Amounts falling due within one year:
| 31/03/2022 | 31/03/2021 | ||
|---|---|---|---|
| Creditors | £ | £ | |
| Professional Fees | 465 | 451 | |
| Wages | 14,868 | 15,607 | |
| Tax | 1,608 | - | |
| Pension | 555 | 459 | |
| Other | 4,558 | 820 |
Accruals
- - 22,053 17,337
13. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Tangible fixed assets Current assets Current liabilities Net assets @ 31st March, 2022 |
General Designated Restricted Total Funds Funds Funds Funds £ £ £ £ 2,920 - - 2,920 109,578 - - 109,578 22,053 - - 22,053 |
|---|---|
| 90,445 - - 90,445 |
14. MOVEMENTS IN FUNDS
| Restricted Funds Grant - Early Years Funding (PCC) Grant - PCC Grant - 1:1 Funding Grant - Apprentice Initiative Grant - Acheivement Training Grant - WFRU Total Restricted Funds Total Unrestricted Funds Total Funds |
Incoming Outgoing At 01/04/21 Resources Resources Transfers At 31/03/22 £ £ £ £ £ - 121,991 121,991 - - - 500 500 - - - 3,393 3,393 - - - 500 500 - - - 500 500 - - - 329 329 - - |
|---|---|
| - 127,213 127,213 - - 95,880 90,206 95,640 - 90,445 |
|
| 95,880 217,419 222,854 - 90,445 |
Page 10
CHADDLEWOOD PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2022
15. CAPITAL COMMITMENTS
The charity has no capital commitments as at 31st March 2022 or 31st March 2021.
16. PURPOSES OF RESTRICTED FUNDS
Grant - Early Years Funding (PCC) For the support of the provision of child care. Grant - PCC 1:1 Funding To provide support for a child who required 1 to 1 care. Grant - WFRU This grant is to support the provision of daily milk for the children. Grant - PCC Achievement Training To support training expenses. Grant - Apprentice Initiative To support the cost of an apprentice.
These notes form part of the financial statements
Page 11