## Chaddlewood Pre-school Committee AGM
## 10[th] November 2021
## 19:30
## Zoom
## Attendees:
Glenn Jordan, Jane Bartlett, Lyn Helliwell, Tracey Hill, Charlotte Christie, Chloe Parsons, Michelle Hay, Fern De Beer, Claire Dunstan, Georgina Thomas, Jersey Brzoza, Rebecca Sandercock, Alison Green, Nikki Smith, Steph Burns, Nicola Beswetherick, Sarah Saunders, Claire Kerswill.
## **1. Welcome**
Welcome from Glenn Jordan. Thanked all for attendees for joining.
## **2. Matters Arising from last years’ minutes**
No matters arising. All agreed for Glenn Jordan to sign off the minutes.
## **3. Chairpersons’ report**
No matters arising. Been into setting a few times for new parents welcome and to see Jane. Thanked staff for their continued hard work and dedication in very continually difficult circumstances. No concerns have been raised by parents etc. Staff seem content when Glenn has visited
## **4. Finance report**
## **Financial report for annual period 31 March 21**
We have made a loss of £2,900 in this financial period
## **Income – £209,221 - £22,336 less than the previous year due to covid shutdown**
We received £14,200 a grant from Plymouth City Council do support us through covid.
£26,510 from HMRC JRS
We also received £4866 from the co-op community fund which contributed towards the safety flooring and fencing at the bungalow.
## **Expenditure – £212,120 - £38,465 less than the previous year.**
Wages, tax and N.I. expenditure lower due to covid.
Also council tax payments suspended due to covid.
Expenditure on premises higher due to safety flooring and fencing
## **5. Managers’ report**
## **Manager’s report AGM- April 2020-March 2021**
This year as you can imagine has been full of ups and downs and has been difficult for so many of us in so many different ways. We have however tried under difficult circumstances to ensure that the children in our care receive the best learning in opportunities. The children have taken a while to settle as you can imagine it has been difficult for them too.
We currently employ 16 members of staff and have seen some changes though out the year. We have lost staff members Kimberley Hartnett who had only been with us a short time. We have also seen 2 members of our staff team have babies. Shannon, Archie in July and Charlotte, Evie-Rose in September. We have employed Rebekka Arcos who works in both preschool and Woodies and has recently been appointed Room leader in Woodies.
There have also been successes to celebrate Victoria Methven who has completed level 2 in behaviour that challenges in young children, Kelly Tomlinson who has completed her level 2 Early Years Educator and Shauna Toy who is due to complete her level 2 apprenticeship next month. Tracey Hill who has completed qualifications in Risk assessment and COSHH and Internet safety and myself who has completed performance management and level 2 qualification in Leadership and Management. This in addition to many staff updating paediatric first Aid, Food Hygiene, Child protection and fire warden training. Natalie Atkins had also taken up the role as Wellbeing Champion in our setting and does a fantastic job in checking in on us and our wellbeing.
We currently have 42 children on role. We currently have 6 children on our waiting list to start with us between January and July 2021. We also said goodbye to 37 children who went to school.
We have had a meeting with the Foundation teachers to discuss transition and try and offer as much information as possible in their different/difficult start at ‘Big’ school. I also continue to meet with Sarah King each term to enhance our links with the school.
We engaged with our children as much as we could during lockdown through phone calls a zoom meeting, through Tapestry and Facebook. We put fun activities onto our Facebook platform and tapestry with some amount of success and interaction from our families. These platforms are truly becoming a lifeline to communicate with families. In September 2021 we returned and continue to take precautions to keep us safe from Covid 19.
Over lockdown Claire Kerswill, Sarah Aubury and I have managed to create some wonderful spaces and complete jobs which we would find it difficult to do so during term time. We have managed to very nearly complete our Forest School in the bungalow, and I believe there maybe an addition of a pet in the future. In the hut we have created a place for our allotment which should be resourced soon with money from the CO-OP Local Community Fund. We have painted fences, moved furniture, made a path so families can access our setting safely through the garden, adapted our setting to new ways of working and cleaned ( and continue to clean) all toys daily within an inch of their lives. This has also not been possible without the aid of our husbands and families to help us with our ‘ideas’
We have also been nominated as a breast-feeding friendly space by Plymouth Latch on group and we are advertised as having the breast feeding friendly kite mark on their website.
Unfortunately, we have been unable to complete much fundraising this year but will continue to hold a Christmas and Easter raffle to raise some much-needed funds.
Unfortunately, we have not had any visits from Plymouth City Council, Early Years or from the Safeguarding team, therefore there are no reports to share this year. These teams have been cut significantly and will offer help and advice by phone and meetings but not unfortunately through visits to our setting.
We have also been unable to evaluate our setting as in previous years, but I will endeavour to do this before the academic year has ended.
## **Plans for the future**
Safety flooring in bungalow to replace slabs Canopy over sand pit in bungalow Allotment in Hut
Finally, I would like to thank the staff team who have been instrumental in supporting me in my role and their continued enthusiasm in their roles to provide the best learning outcomes for the children. Also, I would like to thank Lyn and Tracey who continue to support me, all without whom we would not have the fantastic preschool and out of school club we have today.
## **6. Woodies Out of School Club report**
After being off due to Covid-19 for 5 months, I worked from home. Emails were sent out to the parents to start the school year in September 2020, for the breakfast and afterschool club. There was a demand for spaces but due to being in bubbles we had to cap the spaces at 30, so we could do 2 bubbles of 15. The children took to the bubbles really well and once they knew the new routine, they followed it amazingly. The staff got the children out as soon as they could on to the playground in their bubbles. The Out of school club has at long last been working with the preschool as a team, everything is shared. In September 2020 Rebekka took on the role as room leader, and has worked wonders with the staff moral and creating a great partnership with the preschool. We were very busy up until we finished at Christmas.
In January 2021 as we were due to return Boris decided to put everyone in to another Lockdown. Myself, Jane and Lyn discussed how we could continue to have preschool and the breakfast and afterschool running safely. It was decided this wasn’t possible as we couldn’t follow the same bubbles as the school. And Boris had made it clear that Early years should remain open to all. So we closed on the 5th January 2021.
We reopened Woodies at the beginning of March 2021 and we stayed in our bubbles with a maximum of 30 children.
## **7. Nomination of Committee Members**
All members stood down from previous roles.
Glenn Jordan, Michelle Hay, Charlotte Christie, Alison Green, Claire Dunstan and Georgina Thomas all elected unanimously.
## **Roles**
**Chairperson:** Glenn Jordan, proposed and seconded by Lyn Helliwell
## **Vice-Chairperson:** u _nfilled_
**Secretary:** Michelle Hay, proposed and seconded by Claire Kerswill
**Treasurer:** Charlotte Christie, proposed and seconded by Michelle Hay
## **8. Date of next meeting**
AGM – TBC Nov 2022 Committee Meeting – TBC Jan 2022
Meeting closed at 19:57.
Registered Charity No: 1026785
## **REPORT AND ACCOUNTS**
for the annual financial period ended 31st March, 2021
for
## **CHADDLEWOOD PRE-SCHOOL**
## **CHADDLEWOOD PRE-SCHOOL**
INDEX TO THE FINANCIAL STATEMENTS
## **for the annual period to 31st March, 2021**
||Page|
|---|---|
|Legal and Administrative Information|2|
|Report of the Trustees|3|
|Report of the Independent Examiner|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes Forming Part of the Financial Statements|7 to 11|
Page 1
## **CHADDLEWOOD PRE-SCHOOL**
## **Legal and Administrative Information**
## **Trustees**
Glenn Jordan Joanne Barnes Michelle Hay Carrie Bickford Chloe Parsons Jenny Jeffers Zuzana Bernardova Becky Flynn Charlotte Christie Katie Beasley Taina Mucunabata Natalie Atkins Sarah O'Neill Laura Petherick
Chairperson Treasurer Secretary
Appointed Nov 20 Appointed Nov 20 Appointed Nov 20 Resigned Nov 20 Resigned Nov 20 Resigned Nov 20 Resigned Nov 20
## **Principal Office**
Chaddlewood Pre-School, Hemerdon Heights, Plympton, Plymouth PL7 2EU
## **Accountants**
Vickery Accounting Services Patto Owriak, Allen Park St. Kew Highway, Bodmin Cornwall PL30 3AR
## **Bankers**
Santander, Bootle, Merseyside L30 4GB
Page 2
## **CHADDLEWOOD PRE-SCHOOL**
## **REPORT OF THE TRUSTEES for the annual period to 31st March, 2021**
The trustees present their report along with the financial statements of the charity for the twelve month period ended 31st March, 2021. The financial statements have been prepared in accordance with the accounting policies set out on page 7 and the recommendations of the Statement of Recommended Practice - Accounting and Reporting by Charities.
## **CONSTITUTION AND OBJECTS**
Chaddlewood Pre-school is a registered charity No. 1026785, registered on 7th October, 1993.
The objects of the charity are the provision of pre-school childcare for children in the Chaddlewood area.
## **ORGANISATION**
The trustees who have served during the period under review and since the period end are set out on page 2.
## **TRUSTEES' RESPONSIBILITIES**
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's state of affairs during the financial period and of its financial position at the end of the period. In preparing those accounts, the trustees are required to:
- -select suitable accounting policies and then apply them consistently;
- -make judgements and estimates that are reasonable and prudent;
-state whether the applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
- -prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993.
They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees and signed on their behalf by:
…………………………………….
Dated:……………May, 2021
Page 3
**REPORT TO THE TRUSTEES OF**
**CHADDLEWOOD PRE-SCHOOL for the annual period to 31st March, 2021**
## **Respective Responsibilities of Trustees and Examiner**
As the Charity's Trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters have come to our attention.
## **Basis of Independent Examiner's Report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records . It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees, concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention:
- 1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met: or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding on the accounts to be reached.
Signed:…………………………
M. Vickery Vickery Accounting Services
8th June, 2021
Page 4
## **CHADDLEWOOD PRE-SCHOOL**
## **Statement of Financial Activities (including an Income and Expenditure Account)**
**for the annual period to 31st March, 2021**
|**Incoming Resources**
Activities to further the charity's objects:
Local authority grants, trust grants and sundry
Fees for play activities
1-1 Funding
Woodies
Trips and Activities
Activities to generate funds:
Fundraising activities
Meals
Refunds
Bank Interest
Sundry
**Total Incoming Resources**
**Resources Expended**
Wages
Tax and E'ers NI
Pension
Materials
Rent and Rates
Water Rates
Premises
Heat and Power
Refreshments and Milk
Telephone
Trips and Visits
Planning
Administration
Insurance
Training
Cleaning/Refuse
Registrations/Leases & Memberships
Repairs and Renewals
Health & Safety
Woodies
Professional Fees
Fundraising Expenses
Uniform - Staff
Miscellaneous
Depreciation
**Total Resources Expended**
**Net Outgoing Resources:**
**Net movement in Funds**
**Total Funds at 1st April 2020**
**Total Funds at 31st March 2021**|**Unrestricted**
**Funds**
**£**
-
8,043
-
24,574
-
3,401
1,807
700
224
2,539
41,287
-
1,247
4,755
-
9,700
475
6,002
1,501
-
998
-
607
1,204
1,787
-
3,056
2,109
193
-
818
3,412
43
516
438
5,325
44,186
-2,899
98,780
95,881|**Restricted**
**Funds**
**£**
164,198
-
3,736
-
-
-
-
-
-
-
167,934
161,897
-
-
794
-
-
390
-
3,966
-
329
-
-
-
238
-
-
-
322
-
-
-
-
-
-
167,934
-
-
-|**Total**
**Funds**
**2021**
**£**
**164,198**
**8,043**
**3,736**
**24,574**
**-**
**3,401**
**1,807**
**700**
**224**
**2,539**
**209,221**
**161,897**
**1,247**
**4,755**
**794**
**9,700**
**475**
**6,392**
**1,501**
**3,966**
**998**
**329**
**607**
**1,204**
**1,787**
**238**
**3,056**
**2,109**
**193**
**322**
**818**
**3,412**
**43**
**516**
**438**
**5,325**
**212,120**
**-2,900**
**98,780**
**95,880**|Total
Funds
2020
£
141,851
26,430
728
55,680
998
1,588
3,657
387
238
-|
|---|---|---|---|---|
|||||231,557|
|||||175,337
15,639
5,824
820
10,910
571
3,434
1,874
7,082
1,092
1,431
1,041
1,772
2,345
824
3,244
1,694
215
445
2,004
4,525
364
1,547
561
5,992|
|||||250,585|
|||||-19,028
117,809|
|||||98,780|
Page 5
## **CHADDLEWOOD PRE-SCHOOL**
## **BALANCE SHEET AS AT 31ST MARCH, 2021**
|**Notes**
**FIXED ASSETS**
Tangible Assets
**9**
**CURRENT ASSETS**
Cash at Bank & in Hand
**3**
Debtors & Prepayments
**11**
**CREDITORS AND ACCRUALS:**
Amounts falling due within one year
**12**
**NET CURRENT ASSETS :**
**TOTAL ASSETS LESS CURRENT LIABILITIES:**
**CAPITAL AND RESERVES**
Income and Expenditure Account|**£**
**£**
£
£
**31/03/2021**
31/03/2020
**1,822**
4,787
**109,440**
108,740
**1,955**
4,726
**111,395**
113,466
**17,337**
19,473
**94,058**
93,994
**95,880**
98,780
**95,880**
98,780|**£**
**£**
£
£
**31/03/2021**
31/03/2020
**1,822**
4,787
**109,440**
108,740
**1,955**
4,726
**111,395**
113,466
**17,337**
19,473
**94,058**
93,994
**95,880**
98,780
**95,880**
98,780|
|---|---|---|
||**17,337**||
||||
|||98,780|
||||
|||98,780|
## **ON BEHALF OF THE TRUSTEES:**
:-Signed by Trustee :-Print Name
Approved by the Trustees on: June, 2021.
Page 6
## **CHADDLEWOOD PRE-SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS**
**for the annual period to 31st March, 2021**
## **1. ACCOUNTING POLICIES:**
## **Accounting convention**
The financial statements have been prepared under the historical cost convention and on an Accruals basis, in accordance with the Statement of Recommended Practice(2005), the Financial Standard for Smaller Entities (effective April 2008) and the Charities Act 1993.
## **Expenditure**
Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which can not be recovered.
## **Unrestricted Funds**
Unrestricted funds are donations, fees income and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
## **Designated Funds**
Designated funds are unrestricted funds earmarked by the management committee for particular purposes.
## **Restricted Funds**
Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.
## **2. DONATIONS**
|General donations|**31/03/2021**
31/03/2020
**Unrestricted**
**Restricted**
**Total**
Total
**£**
**£**
**£**
£
-
-
**-**
-|
|---|---|
||-
-
**-**
-|
## **3. CURRENT ASSETS: Cash and Bank**
|Cash at Bank:
Current Account-Santander
Shawbrook - 60 Day Notice
Cash in Hand|**31/03/2021**
31/03/2020
**£**
£
**88,480**
48,231
**20,947**
60,476
**13**
33|
|---|---|
||**109,440**
108,740|
## **4.TRANSACTIONS WITH THE TRUSTEES**
During the year the charity did not reinburse trustees' expenditure.
Page 7
## **CHADDLEWOOD PRE-SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **for the annual period to 31st March, 2021**
## **5. INCOMING RESOURCES**
|**5. INCOMING RESOURCES**||
|---|---|
|Local authority grants, trust grants and sundry
Fees for play activities
1-1 Funding
Woodies
Trips and Activities
Fundraising activities
Hotlunch
Refunds
Bank Interest
Sundry|**31/03/2021**
31/03/2020
**Unrestricted**
**Restricted**
**Total**
Total
**£**
**£**
**£**
£
-
164,198
**164,198**
141,851
8,043
-
**8,043**
26,430
-
3,736
**3,736**
728
24,574
-
**24,574**
55,680
-
-
**-**
998
3,401
-
**3,401**
1,588
1,807
-
**1,807**
3,657
700
-
**700**
387
224
-
**224**
238
2,539
-
**2,539**
-|
||41,287
167,934
**206,681**
231,557|
## **6. DIRECT CHARITABLE EXPENDITURE**
|Wages
Tax and E'ers NI
Pension
Materials
Rent and Rates
Water Rates
Premises
Heat and Power
Refreshments and Milk
Telephone
Trips and Visits
Planning
Administration
Insurance
Training
Cleaning/Refuse
Registrations, Leases & Memberships
Repairs and Renewals
Health & Safety
Woodies
Professional Fees
Fundraising Expenses
Uniform - Staff
Miscellaneous
Depreciation|**Unrestricted**
**General**
**Restricted**
**31/03/2021**
31/03/2020
**Fund**
**Fund**
**Total Funds**
Total Funds
**£**
**£**
**£**
£
0
161,897
**161,897**
175,337
1,247
-
**1,247**
15,639
4,755
-
**4,755**
5,824
-
794
**794**
820
9,700
-
**9,700**
10,910
475
-
**475**
571
6,002
390
**6,392**
3,434
1,501
-
**1,501**
1,874
-
3,966
**3,966**
7,082
998
-
**998**
1,092
-
329
**329**
1,431
607
-
**607**
1,041
1,204
-
**1,204**
1,772
1,787
-
**1,787**
2,345
-
238
**238**
824
3,056
-
**3,056**
3,244
2,109
-
**2,109**
1,694
193
-
**193**
215
-
322
**322**
445
818
-
**818**
2,004
3,412
-
**3,412**
4,525
43
-
**43**
364
516
-
**516**
1,547
438
-
**438**
561
5,325
-
**5,325**
5,992|
|---|---|
||44,186
167,934
**212,120**
250,585|
Page 8
**CHADDLEWOOD PRE-SCHOOL**
**NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2021**
## **7. NET INCOMING RESOURCES FOR THE YEAR**
|This is stated after charging:
Auditors Remuneration
Depreciation
**8. STAFF COSTS AND NUMBERS**
Staff costs were as follows:
Salaries and wages
Tax and National Insurance
Pension|Unrestricted
General
Fund
**31/03/2021**
31/03/2020
**£**
**£**
£
451
**451**
436
5,325
**5,325**
5,992|Unrestricted
General
Fund
**31/03/2021**
31/03/2020
**£**
**£**
£
451
**451**
436
5,325
**5,325**
5,992|
|---|---|---|
||5,776
**5,776**
6,428||
|||**31/03/2021**
31/03/2020
**£**
£
**161,897**
175,337
**1,247**
15,639
**4,755**
5,824|
|||**167,899**
190,976|
No employee received emoluments of more than £60,000
The average weekly number of employees during the year, calculated on the basis of full time equivalents, was as follows:
|Administration and Support
Management
Childcare|**31/03/2021**
31/03/2020
**No**
No
**1**
1
**2**
2
**9**
9|
|---|---|
||**12**
12|
## **9 TANGIBLE FIXED ASSETS:**
For valuation purposes, depreciation is calculated at the following annual rates, in order to write off each asset over its estimated useful life: Fixtures and Fittings 20% on a straight line basis. Equipment 25% on a straight line basis.
|**Cost**
Brought Forward
Additions
Fully Depreciated
As at 31st March, 2021
**Depreciation**
Brought Forward
Charge for the period
Fully Depreciated
As at 31st March, 2021
**Net Book Value:**
As at 31st March, 2021
**Net Book Value:**
As at 1st April, 2020|**Fixtures &**
**Fittings**
**Equipment**
**Total**
**£**
**£**
**£**
22,960
18,445
**41,405**
1,027
1,334
**2,361**
-
-
**-**|
|---|---|
||23,987
19,779
**43,766**|
||20,653
15,966
**36,619**
2,512
2,813
**5,325**
-
-
**-**|
||23,165
18,779
**41,944**|
|||
||822
1,001
**1,822**|
|||
||2,307
2,479
**4,786**|
Page 9
**CHADDLEWOOD PRE-SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2021**
## **10. TAXATION**
The charity is exempt from corporation tax on its charitable activities.
## **11. DEBTORS AND PREPAYMENTS: Amounts falling due within one year**
|**Debtors**
Milk Grant
Fees
Furlough
**Prepayments**
Subscriptions and Memberships
Insurance
**RS: Amounts falling due within one year:**
**Creditors**
Professional Fees
Wages
Tax
Pension
Other
**Accruals**|**31/03/2021**
31/03/2020
**£**
£
**513**
81
**1,011**
2,821
**393**
-
**38**
38
**-**
1,787|
|---|---|
||**1,955**
4,726|
||**31/03/2021**
31/03/2020
**£**
£
**451**
436
**15,607**
14,901
**-**
3,106
**459**
479
**820**
551
**-**
-|
||**17,337**
19,473|
## **12. CREDITORS: Amounts falling due within one year:**
## **13. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
|Tangible fixed assets
Current assets
Current liabilities
Net assets @ 31st March, 2021|**General**
**Designated**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
**£**
1,822
-
-
**1,822**
111,395
-
**111,395**
17,337
-
-
**17,337**|
|---|---|
||95,880
-
-
**95,880**|
## **14. MOVEMENTS IN FUNDS**
|**Restricted Funds**
Grant - Early Years Funding (PCC)
Grant - HMRC JRS
Grant - 1:1 Funding - Staff
Grant - PCC Discretionary Business
Grant - Co-op
Grant - Apprentice Initiative
Grant - WFRU
**Total Restricted Funds**
**Total Unrestricted Funds**
**Total Funds**|**Incoming**
**Outgoing**
**At 01/04/20**
**Resources**
**Resources**
**Transfers**
**At 31/03/21**
**£**
**£**
**£**
**£**
**£**
-
119,917
119,917
-
**-**
-
26,510
26,510
-
**-**
-
3,736
3,736
-
**-**
-
14,200
14,200
-
**-**
-
1,878
1,878
-
**-**
-
500
500
-
**-**
-
693
693
-
**-**|
|---|---|
||-
167,434
167,434
-
**-**
98,780
41,287
44,186
-
**95,880**|
||**98,780**
**208,721**
**211,620**
**-**
**95,880**|
Page 10
**CHADDLEWOOD PRE-SCHOOL**
**NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2021**
## **15. CAPITAL COMMITMENTS**
The charity has no capital commitments as at 31st March 2021 or 31st March 2020.
## **16. PURPOSES OF RESTRICTED FUNDS**
**Grant - Early Years Funding (PCC)** For the support of the provision of child care. **Grant - PCC 1:1 Funding** To provide support for a child who required 1 to 1 care. **Grant - WFRU** This grant is to support the provision of daily milk for the children. **Grant - HMRC JRS** Funding for furloughed employees to support wage payments **Grant - PCC Discretionary Business** To support business expenses during the Covid restrictions. **Grant - PCC Outside Environment** For the improvement of the building's outside environment. **Grant - Co-op** Funding for outside area's safety flooring **Grant - Apprentice Initiative** To support the cost of an apprentice.
These notes form part of the financial statements
Page 11
Registered Charity No: 1026785
## **REPORT AND ACCOUNTS**
for the annual financial period ended 31st March, 2021
for
## **CHADDLEWOOD PRE-SCHOOL**
## **CHADDLEWOOD PRE-SCHOOL**
INDEX TO THE FINANCIAL STATEMENTS
## **for the annual period to 31st March, 2021**
||Page|
|---|---|
|Legal and Administrative Information|2|
|Report of the Trustees|3|
|Report of the Independent Examiner|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes Forming Part of the Financial Statements|7 to 11|
Page 1
## **CHADDLEWOOD PRE-SCHOOL**
## **Legal and Administrative Information**
## **Trustees**
Glenn Jordan Joanne Barnes Michelle Hay Carrie Bickford Chloe Parsons Jenny Jeffers Zuzana Bernardova Becky Flynn Charlotte Christie Katie Beasley Taina Mucunabata Natalie Atkins Sarah O'Neill Laura Petherick
Chairperson Treasurer Secretary
Appointed Nov 20 Appointed Nov 20 Appointed Nov 20 Resigned Nov 20 Resigned Nov 20 Resigned Nov 20 Resigned Nov 20
## **Principal Office**
Chaddlewood Pre-School, Hemerdon Heights, Plympton, Plymouth PL7 2EU
## **Accountants**
Vickery Accounting Services Patto Owriak, Allen Park St. Kew Highway, Bodmin Cornwall PL30 3AR
## **Bankers**
Santander, Bootle, Merseyside L30 4GB
Page 2
## **CHADDLEWOOD PRE-SCHOOL**
## **REPORT OF THE TRUSTEES for the annual period to 31st March, 2021**
The trustees present their report along with the financial statements of the charity for the twelve month period ended 31st March, 2021. The financial statements have been prepared in accordance with the accounting policies set out on page 7 and the recommendations of the Statement of Recommended Practice - Accounting and Reporting by Charities.
## **CONSTITUTION AND OBJECTS**
Chaddlewood Pre-school is a registered charity No. 1026785, registered on 7th October, 1993.
The objects of the charity are the provision of pre-school childcare for children in the Chaddlewood area.
## **ORGANISATION**
The trustees who have served during the period under review and since the period end are set out on page 2.
## **TRUSTEES' RESPONSIBILITIES**
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's state of affairs during the financial period and of its financial position at the end of the period. In preparing those accounts, the trustees are required to:
- -select suitable accounting policies and then apply them consistently;
- -make judgements and estimates that are reasonable and prudent;
-state whether the applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
- -prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993.
They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees and signed on their behalf by:
…………………………………….
Dated:……………May, 2021
Page 3
**REPORT TO THE TRUSTEES OF**
**CHADDLEWOOD PRE-SCHOOL for the annual period to 31st March, 2021**
## **Respective Responsibilities of Trustees and Examiner**
As the Charity's Trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters have come to our attention.
## **Basis of Independent Examiner's Report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records . It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees, concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention:
- 1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met: or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding on the accounts to be reached.
Signed:…………………………
M. Vickery Vickery Accounting Services
8th June, 2021
Page 4
## **CHADDLEWOOD PRE-SCHOOL**
## **Statement of Financial Activities (including an Income and Expenditure Account)**
**for the annual period to 31st March, 2021**
|**Incoming Resources**
Activities to further the charity's objects:
Local authority grants, trust grants and sundry
Fees for play activities
1-1 Funding
Woodies
Trips and Activities
Activities to generate funds:
Fundraising activities
Meals
Refunds
Bank Interest
Sundry
**Total Incoming Resources**
**Resources Expended**
Wages
Tax and E'ers NI
Pension
Materials
Rent and Rates
Water Rates
Premises
Heat and Power
Refreshments and Milk
Telephone
Trips and Visits
Planning
Administration
Insurance
Training
Cleaning/Refuse
Registrations/Leases & Memberships
Repairs and Renewals
Health & Safety
Woodies
Professional Fees
Fundraising Expenses
Uniform - Staff
Miscellaneous
Depreciation
**Total Resources Expended**
**Net Outgoing Resources:**
**Net movement in Funds**
**Total Funds at 1st April 2020**
**Total Funds at 31st March 2021**|**Unrestricted**
**Funds**
**£**
-
8,043
-
24,574
-
3,401
1,807
700
224
2,539
41,287
-
1,247
4,755
-
9,700
475
6,002
1,501
-
998
-
607
1,204
1,787
-
3,056
2,109
193
-
818
3,412
43
516
438
5,325
44,186
-2,899
98,780
95,881|**Restricted**
**Funds**
**£**
164,198
-
3,736
-
-
-
-
-
-
-
167,934
161,897
-
-
794
-
-
390
-
3,966
-
329
-
-
-
238
-
-
-
322
-
-
-
-
-
-
167,934
-
-
-|**Total**
**Funds**
**2021**
**£**
**164,198**
**8,043**
**3,736**
**24,574**
**-**
**3,401**
**1,807**
**700**
**224**
**2,539**
**209,221**
**161,897**
**1,247**
**4,755**
**794**
**9,700**
**475**
**6,392**
**1,501**
**3,966**
**998**
**329**
**607**
**1,204**
**1,787**
**238**
**3,056**
**2,109**
**193**
**322**
**818**
**3,412**
**43**
**516**
**438**
**5,325**
**212,120**
**-2,900**
**98,780**
**95,880**|Total
Funds
2020
£
141,851
26,430
728
55,680
998
1,588
3,657
387
238
-|
|---|---|---|---|---|
|||||231,557|
|||||175,337
15,639
5,824
820
10,910
571
3,434
1,874
7,082
1,092
1,431
1,041
1,772
2,345
824
3,244
1,694
215
445
2,004
4,525
364
1,547
561
5,992|
|||||250,585|
|||||-19,028
117,809|
|||||98,780|
Page 5
## **CHADDLEWOOD PRE-SCHOOL**
## **BALANCE SHEET AS AT 31ST MARCH, 2021**
|**Notes**
**FIXED ASSETS**
Tangible Assets
**9**
**CURRENT ASSETS**
Cash at Bank & in Hand
**3**
Debtors & Prepayments
**11**
**CREDITORS AND ACCRUALS:**
Amounts falling due within one year
**12**
**NET CURRENT ASSETS :**
**TOTAL ASSETS LESS CURRENT LIABILITIES:**
**CAPITAL AND RESERVES**
Income and Expenditure Account|**£**
**£**
£
£
**31/03/2021**
31/03/2020
**1,822**
4,787
**109,440**
108,740
**1,955**
4,726
**111,395**
113,466
**17,337**
19,473
**94,058**
93,994
**95,880**
98,780
**95,880**
98,780|**£**
**£**
£
£
**31/03/2021**
31/03/2020
**1,822**
4,787
**109,440**
108,740
**1,955**
4,726
**111,395**
113,466
**17,337**
19,473
**94,058**
93,994
**95,880**
98,780
**95,880**
98,780|
|---|---|---|
||**17,337**||
||||
|||98,780|
||||
|||98,780|
## **ON BEHALF OF THE TRUSTEES:**
:-Signed by Trustee :-Print Name
Approved by the Trustees on: June, 2021.
Page 6
## **CHADDLEWOOD PRE-SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS**
**for the annual period to 31st March, 2021**
## **1. ACCOUNTING POLICIES:**
## **Accounting convention**
The financial statements have been prepared under the historical cost convention and on an Accruals basis, in accordance with the Statement of Recommended Practice(2005), the Financial Standard for Smaller Entities (effective April 2008) and the Charities Act 1993.
## **Expenditure**
Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which can not be recovered.
## **Unrestricted Funds**
Unrestricted funds are donations, fees income and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
## **Designated Funds**
Designated funds are unrestricted funds earmarked by the management committee for particular purposes.
## **Restricted Funds**
Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.
## **2. DONATIONS**
|General donations|**31/03/2021**
31/03/2020
**Unrestricted**
**Restricted**
**Total**
Total
**£**
**£**
**£**
£
-
-
**-**
-|
|---|---|
||-
-
**-**
-|
## **3. CURRENT ASSETS: Cash and Bank**
|Cash at Bank:
Current Account-Santander
Shawbrook - 60 Day Notice
Cash in Hand|**31/03/2021**
31/03/2020
**£**
£
**88,480**
48,231
**20,947**
60,476
**13**
33|
|---|---|
||**109,440**
108,740|
## **4.TRANSACTIONS WITH THE TRUSTEES**
During the year the charity did not reinburse trustees' expenditure.
Page 7
## **CHADDLEWOOD PRE-SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **for the annual period to 31st March, 2021**
## **5. INCOMING RESOURCES**
|**5. INCOMING RESOURCES**||
|---|---|
|Local authority grants, trust grants and sundry
Fees for play activities
1-1 Funding
Woodies
Trips and Activities
Fundraising activities
Hotlunch
Refunds
Bank Interest
Sundry|**31/03/2021**
31/03/2020
**Unrestricted**
**Restricted**
**Total**
Total
**£**
**£**
**£**
£
-
164,198
**164,198**
141,851
8,043
-
**8,043**
26,430
-
3,736
**3,736**
728
24,574
-
**24,574**
55,680
-
-
**-**
998
3,401
-
**3,401**
1,588
1,807
-
**1,807**
3,657
700
-
**700**
387
224
-
**224**
238
2,539
-
**2,539**
-|
||41,287
167,934
**206,681**
231,557|
## **6. DIRECT CHARITABLE EXPENDITURE**
|Wages
Tax and E'ers NI
Pension
Materials
Rent and Rates
Water Rates
Premises
Heat and Power
Refreshments and Milk
Telephone
Trips and Visits
Planning
Administration
Insurance
Training
Cleaning/Refuse
Registrations, Leases & Memberships
Repairs and Renewals
Health & Safety
Woodies
Professional Fees
Fundraising Expenses
Uniform - Staff
Miscellaneous
Depreciation|**Unrestricted**
**General**
**Restricted**
**31/03/2021**
31/03/2020
**Fund**
**Fund**
**Total Funds**
Total Funds
**£**
**£**
**£**
£
0
161,897
**161,897**
175,337
1,247
-
**1,247**
15,639
4,755
-
**4,755**
5,824
-
794
**794**
820
9,700
-
**9,700**
10,910
475
-
**475**
571
6,002
390
**6,392**
3,434
1,501
-
**1,501**
1,874
-
3,966
**3,966**
7,082
998
-
**998**
1,092
-
329
**329**
1,431
607
-
**607**
1,041
1,204
-
**1,204**
1,772
1,787
-
**1,787**
2,345
-
238
**238**
824
3,056
-
**3,056**
3,244
2,109
-
**2,109**
1,694
193
-
**193**
215
-
322
**322**
445
818
-
**818**
2,004
3,412
-
**3,412**
4,525
43
-
**43**
364
516
-
**516**
1,547
438
-
**438**
561
5,325
-
**5,325**
5,992|
|---|---|
||44,186
167,934
**212,120**
250,585|
Page 8
**CHADDLEWOOD PRE-SCHOOL**
**NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2021**
## **7. NET INCOMING RESOURCES FOR THE YEAR**
|This is stated after charging:
Auditors Remuneration
Depreciation
**8. STAFF COSTS AND NUMBERS**
Staff costs were as follows:
Salaries and wages
Tax and National Insurance
Pension|Unrestricted
General
Fund
**31/03/2021**
31/03/2020
**£**
**£**
£
451
**451**
436
5,325
**5,325**
5,992|Unrestricted
General
Fund
**31/03/2021**
31/03/2020
**£**
**£**
£
451
**451**
436
5,325
**5,325**
5,992|
|---|---|---|
||5,776
**5,776**
6,428||
|||**31/03/2021**
31/03/2020
**£**
£
**161,897**
175,337
**1,247**
15,639
**4,755**
5,824|
|||**167,899**
190,976|
No employee received emoluments of more than £60,000
The average weekly number of employees during the year, calculated on the basis of full time equivalents, was as follows:
|Administration and Support
Management
Childcare|**31/03/2021**
31/03/2020
**No**
No
**1**
1
**2**
2
**9**
9|
|---|---|
||**12**
12|
## **9 TANGIBLE FIXED ASSETS:**
For valuation purposes, depreciation is calculated at the following annual rates, in order to write off each asset over its estimated useful life: Fixtures and Fittings 20% on a straight line basis. Equipment 25% on a straight line basis.
|**Cost**
Brought Forward
Additions
Fully Depreciated
As at 31st March, 2021
**Depreciation**
Brought Forward
Charge for the period
Fully Depreciated
As at 31st March, 2021
**Net Book Value:**
As at 31st March, 2021
**Net Book Value:**
As at 1st April, 2020|**Fixtures &**
**Fittings**
**Equipment**
**Total**
**£**
**£**
**£**
22,960
18,445
**41,405**
1,027
1,334
**2,361**
-
-
**-**|
|---|---|
||23,987
19,779
**43,766**|
||20,653
15,966
**36,619**
2,512
2,813
**5,325**
-
-
**-**|
||23,165
18,779
**41,944**|
|||
||822
1,001
**1,822**|
|||
||2,307
2,479
**4,786**|
Page 9
**CHADDLEWOOD PRE-SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2021**
## **10. TAXATION**
The charity is exempt from corporation tax on its charitable activities.
## **11. DEBTORS AND PREPAYMENTS: Amounts falling due within one year**
|**Debtors**
Milk Grant
Fees
Furlough
**Prepayments**
Subscriptions and Memberships
Insurance
**RS: Amounts falling due within one year:**
**Creditors**
Professional Fees
Wages
Tax
Pension
Other
**Accruals**|**31/03/2021**
31/03/2020
**£**
£
**513**
81
**1,011**
2,821
**393**
-
**38**
38
**-**
1,787|
|---|---|
||**1,955**
4,726|
||**31/03/2021**
31/03/2020
**£**
£
**451**
436
**15,607**
14,901
**-**
3,106
**459**
479
**820**
551
**-**
-|
||**17,337**
19,473|
## **12. CREDITORS: Amounts falling due within one year:**
## **13. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
|Tangible fixed assets
Current assets
Current liabilities
Net assets @ 31st March, 2021|**General**
**Designated**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
**£**
1,822
-
-
**1,822**
111,395
-
**111,395**
17,337
-
-
**17,337**|
|---|---|
||95,880
-
-
**95,880**|
## **14. MOVEMENTS IN FUNDS**
|**Restricted Funds**
Grant - Early Years Funding (PCC)
Grant - HMRC JRS
Grant - 1:1 Funding - Staff
Grant - PCC Discretionary Business
Grant - Co-op
Grant - Apprentice Initiative
Grant - WFRU
**Total Restricted Funds**
**Total Unrestricted Funds**
**Total Funds**|**Incoming**
**Outgoing**
**At 01/04/20**
**Resources**
**Resources**
**Transfers**
**At 31/03/21**
**£**
**£**
**£**
**£**
**£**
-
119,917
119,917
-
**-**
-
26,510
26,510
-
**-**
-
3,736
3,736
-
**-**
-
14,200
14,200
-
**-**
-
1,878
1,878
-
**-**
-
500
500
-
**-**
-
693
693
-
**-**|
|---|---|
||-
167,434
167,434
-
**-**
98,780
41,287
44,186
-
**95,880**|
||**98,780**
**208,721**
**211,620**
**-**
**95,880**|
Page 10
**CHADDLEWOOD PRE-SCHOOL**
**NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2021**
## **15. CAPITAL COMMITMENTS**
The charity has no capital commitments as at 31st March 2021 or 31st March 2020.
## **16. PURPOSES OF RESTRICTED FUNDS**
**Grant - Early Years Funding (PCC)** For the support of the provision of child care. **Grant - PCC 1:1 Funding** To provide support for a child who required 1 to 1 care. **Grant - WFRU** This grant is to support the provision of daily milk for the children. **Grant - HMRC JRS** Funding for furloughed employees to support wage payments **Grant - PCC Discretionary Business** To support business expenses during the Covid restrictions. **Grant - PCC Outside Environment** For the improvement of the building's outside environment. **Grant - Co-op** Funding for outside area's safety flooring **Grant - Apprentice Initiative** To support the cost of an apprentice.
These notes form part of the financial statements
Page 11