## **– Trustees Report Year End August 2024** 

## **3[rd] October 2024** 

Fairways Pre School-Playgroup provides funded early education for two-, three- and fouryear-old children.  It also facilitates the needs for a small number of SEN children.  Hours exceeding those funded are available at an additional cost to Parents.   The setting opens on a full-time basis during Term time. 

The setting was last inspected by Ofsted on the 18[th of] May 2023 and given a rating of ‘Outstanding’. 

The Playgroup is a Charity, registered in 1978.  A Committee of Trustees are responsible for the overall management and governance of the preschool as well as fundraising activities. 

Committee members as at year end 31[st] August 2024 

Caroline Bowdidge (Chairperson) Katie Dore (Treasurer) Rebecca Louise Hannah Malkin-Wood (Secretary) Kelly Houlder-Greenway Lesa Phillp Rachel Jones Lisa Collin 

## **Financials** 

## **Surplus** 

The Playgroup had a successful year, achieving a surplus of £17,455. 

## **Fees** 

Paying Fees remained static at £18.00 per session. 

## **Pay Review** 

The Governments increase to the minimum rates of pay, effective 6[th] April 2024, led to an overview of the Playgroups pay structure for Levels 2, 3, 4 and 5. This exercise was last carried out in 2022 and has again been necessary to maintain fair increments between each pay scale and ensure staff retention. The Playgroups Supervisor and Accountant rates were not included in the restructure but awarded an inflationary increase of 4.5%.  Overall, the increase will equate to approximately 8.8% of total wages.  Increases were backdated and took effect from January 2024. 

## **Rent** 

The Playgroups rent increased from £1,118 to £2,256 per term, effective Summer 2024. Rental costs had remained stagnant for many years and therefore, this outcome was anticipated. 



## **Reserves** 

The playgroup has a healthy Reserve of £113,731. 

## **Bank Accounts – year end balances.** 

Deposit Account £40,405 Business Account £71,119 Fundraising £ 1,797 Cash held £    410 

## **Fundraising** 

This year's fundraising included Christmas cards, wooden labels, pre-loved markets, sweet cones, bake stalls, an Easter hunt, book sales, and a summer bake sale. Unsold books were donated to local care homes and a project in Sri Lanka. 

Higher supermarket prices led to the cancellation of this year's ice cream sales fundraiser as the low mark-up would make it unprofitable. 

Funds raised purchased a Market Stall, Water Stand, as well as various books and toys.  The outside Library has been refurbished and new chippings laid. 

Our Facebook Community page remains active, and we plan to integrate it with our newly launched website moving forward. 



FAIRWAYS PLAYGROUP
INCOME & EXPENDITURE SUMMARY
YEAR ENDING 31ST AUGUST 2024
Income
Funding SOSBC
Attendance Fees
Tax Free Chilcare Scheme
Book Sale
Snacks
Donation
Photo Commission
T Shlrtslba8S
Treasure Hunt
Xmas CardslCrafts/Goods
Xmas Party
Xm8s Fair
Virtual Market Stalls
Ex
enditu
Admin Equipmentlclothing
8ank Charges
Surnup Card Machine Charges
Audit
British Telecom
Card/Gifts
Cleaning
DBS/CRBIOffsteadllCO
EquipmenttroyslBooks
EYPP/DAF Exps
Ice Creams
Insurance
Play GoodslActivities
170.467.08
17,632.50
11,671.60
51.35
3,660.79
85.09
0.00
72.00
668.36
72.00
272.10
o.oo
434.88
618.11
0.00
130.00
866.09
275.77
1,152.70
241.00
881.19
2.214.64
0.00
671.96
169.61
ii[I
Sprlng Party
Bank Interest
Pre-loved Sale
DAFIEYPP/lnclu5ion Fund
Bank Compensation
City Family Attendance reward
Miscellaneous Income
326.70
553.96
648.00
10,1)03.92
loo.00
480.00
Leavers Party
Lottery Bar License
Maintenance
PAYE
Parking
Postage
Rent
Snacks & asscociated exps
Easter/Spring Pary
Church Hall Hlre
Stationery & Consumbles
T-shirts
Teè Coffee etc
Training
Wa8es/penslons
Webslte/computer exps
Xmas Baubles/Crafts
Xmas Fayre
Xmas Party
Health & Safetv
8.99
20.00
1,305.39
10,227.19
10.60
143.00
3,374.25
2,407.11
179.90
125.00
2,576.32
368.00
12.29
498.00
166,012.40
4,047.11
128.12
0.00
184.21
26.28
Totsls
216,765.45
199,310.11
Surplus
17,455.34

FAIRWAY5 PLAYGROUP BALANCE SHEEr
YEAR END 31ST AUGUST 2024
CURRENT ASSETS
Business Account
Fundraising Account
Reserve Bank Account
Fundraising Petty Cash
Business Petty Cash
Fees Card & Cash Income
Snack Card & Cash Income
88,062.93
1,460.66
40,959.09
28.73
122.61
46.50
90.80
130,771.32
CURRENT LIABILITIES
Paye Accrual
Supplier Accrual
Card Charges Accrual
1,104.87
165.84
0.21
1,270.92
Current Assets less Current Llabllltles
129,500.40
Balance b/fwd
Surplus/Deficit
Balance c/fwd
112,045.06
17,455.34
129,500.40

FAIRWAYS A55ET5
YEAR ENDING AUGUST
BOOKSIDVD'5
170.83
TOYS- VARIOUS
952.38
OUTDOOR TOYS-VARIOUS
2S2.79
SENSORY GARDEN G¢XIOS
106.58
OLITDOOR WENDY HOLISES
70.30
OUTDOOR FIRE ENGINE
125.46
MESSY TABLE IOUTtM)OftSI
47.82
WATER TV14NEL
ICP).08
CAMOURFLAGE NE￿ING
6370
&4ND & WATER PLAY
61.69
BUILDING BLOCK5
155.08
2 x Camern's
24.42
TA8LES/CHAIRS ETC
438.69
FRIOGE
76.79
PHOTOCOPIER
2Z.73
COMPUTER. Ofllce
42.84
2 x COMPUTERS- CHILDREN
40.73
2 x TOUCHSCREEN MONITORS
41.18
SETTEE FOR BCQK CORNER
52.22
STORY CUSHIONSISNUGGLE MAT
34.26
GIANT FLOOR SHAPES
16.91
LrrriE STEPS GYM IMARISI
54.55
CONVEYOR BELT IJVNISI
84.55
cosy
41.34
SHREDDER
si.03
sNop
46.54
KryCHEN PLAYSEr
101.57
cvpeoAR0 24 fKAY TRIPLE
1,103.77
8LINDS
7￿.11
LOCKER
26.74
NOTICE BOARO WIYS
39.22
NAPPY UNIT SCREÉNS
95.63
MATHS SETS
78.61
WHITEBOARDS
58.98
rop
78.38
LAWNMOWER
16.78
Story Capet
61.41
Comer Seating IRM Eduwionl
405.47
Printer Cartrid8esave
133.84
Readin8 Den
276.48
2 x I Pad5 & 5creeh Protectors
406.38
Waier wor￿￿¥11
99.83
Blkeshed
410.88
Nodce oispky1Partit￿n
359.86
Baby Seat
ioJ.o]
Dressln8￿pTrolfy and Luffich-l￿ Trolly
362.8B
Frame
331.19
Outside Literacy ShedlLibrary
597.13
Watrr Stand
119.99
Market Stsll
329.75
TOTAL
9A88.39

FAIRWAYS PLAYGROUP
Income & Ex
enditure Summa
Year Endin
315t Au
ust 2024
Income
Fl
Expendlture
Admin Equip/Clothing
Bank Charges
Audit
8T/Sage
Crafts
Cleaning
DBSICR8/OffsteadnCO
EquiplToyslBooks
EYPPIDAF Exp
Insurance
Play GoodslActivities
Leavers Party
Lottery Bar License
Malntenance
Parking
PAYE
Postage
Rent
Health & Safety
Snacks & Associated Exps
Easterlspring Party
Stationery & Consumables
Tea/Coffee etc
Training
Hall Hlre
Wa8eslPensions
Website/Computer Exp
Xmas Baubles
Xmas Party
Glfts
T-shlrts/ba8S
aty FamilyAttend
EYPP DAF
Funding SOSBC
Attendance Fees
Tax Free Chlldcare Scheme
Snacks
Bank Compensation
Donation
Pre-loved sales
T shirtslbags
Treasure Hunt
Xma5 card51Crafts
Xma5 Party
Easterlsprlng party
Book sale
Bank Interest
480.00
ICQ03.92
170467.08
17632.50
11671.60
3660.79
l(K).(K)
85.09
434.88
618.11
130.1))
866.09
33.05
1152.70
241.00
881.19
2214.64
671.96
169.61
8.99
20.00
1305.39
10.60
10227.19
143.00
3374.25
26.28
2407.11
179.90
2576.32
12.29
498.00
125.00
166012.40
4047.11
95.07
184.21
275.77
368.00
72.00
668.36
72.00
272.10
326.70
51.35
553.96
216765A5
Openlng balance
Buslness Account
Fundralsln8 Account
Hlgh Interest Account
Business Petty Cash
Fundralsln8 Petty Cash
Openln8 8alan
Plus Income
Less Expendlture
112045.06
216765.45
-199310.11
71119.47
1796.63
40405.13
291.80
117.87
113730.90
aosln
Balances
Business Account
Fundraising Account
Hlgh Interest Account
Buslness Petty Cash
Fundralsing Petty Cash
Adl
PAYE due
Penslon
Rent
sum up fees
sum up Snacks
hall hire- refund requlred
88062.93
1460.66
40959.09
28.73
122.61
130634.02
-599.05
-282.74
-1118.25
188.00
26.20
iTh).
-1685.84
PAYE due
Cleaning
char8es
Fees
snacks
-1104.87
-165.84
-0.21
46.50
90.80
MCL 800KKEEPING SERVICES
48, Glenhurst Road,
southend￿n-sea. SS2 SDS 07711516004
M.C. Lawrehce 25/11/2024