## **– Trustees Report Year End August 2020** 

## **2nd November 2020** 

Services Fairways Preschool Playgroup setting provides 

- 3-4 years old funded children 

- Fairway Pre School Playgroup offers surplus hours to funded children payable by parents 

- From 2.5 years offering places payable by parents 

- From 2.5 years offering places for disadvantaged families in receipt of 2 years funding 

The setting opens on a full-time basis during Term time 

## **Committee members as at year end 31[st] August 2020** 

Samantha Green (Chairperson) Katie Moriarty (Treasurer) Nicola Coyston (Secretary) Vicky Barrett Leah Chant Rebecca Malkin-Wood Sophie Edge Kelly Webb Kelly Houlder-Greenway Lesa Phillp 

## **Playgroup Financials** 

The Playgroup had a successful year, achieving a surplus of £16,965.36. 

The Committee awarded a 2 per cent pay increase which took effect from 1[st] January 2020. 

The Workplace Pension, in line with Government regulations is set at @ 3% Employees plus 5% Employers of qualifying earnings.  The plan continues to be held with NEST. 

The premises are rented from Fairways Primary School and currently remains unchanged at £3,354.75 per annum. 

A card machine was introduced to give parents the option to pay by Debit or Credit Card.  The provider is Sum-up & the cost for each transaction is currently set at 1.69%. 

Due to the Pandemic, the Playgroup found it necessary to close its doors for a short period from 25[th] March 20 to the 5[th] May 20.   Thankfully, with the aid of the Government Furlough scheme, the setting was able to retain all staff and eventually resume business as usual. Overall, a successful year. 



## **Reserves** 

Reserves at year end totalled £83,345.63 

## **Bank Accounts – year end balances** 

Deposit Account £40,221.65 Business Account £41,871.27 Fundraising £  1,892.44 Cash held £     360.27 

## **Fundraising** 

It was a difficult year for fundraising due to the impact of the Corona Virus. However, despite these limitations a total of £1,504 was raised.  The Ladies Night was a great success & thankfully went ahead, just before the restrictions of lockdown.   This allowed the Playgroup to invest in the outside area, with much needed rubber chippings & new grass.  New toys & netting for the book corner were also purchased. 



FAIRWAYS PLAYGROUP
INCOME & EXPENDITURE SUMMARY
YEAR ENDING 31ST AUGUST 2020
Income
Funding SOSBC
Attendance Fees
Tax Free Chilcare Scheme
Crafts
Workplace Scheme
Snacks
Donation
enditure
Admin Equipment
Bank Charges
Audit
BT/Sage
Card/Gifts
Cleaning
DBS/CRB/Offstead/lCO
Equipment/Toys/Books
EYPP/DAF Exps
Play Goods/Activities
Leavers Party
Maintenance
Mothers/Fathers Day
Nappy Sacks & wipes
PAYE
Postage
Rent
130,142.49
25,847.31
1,918.00
191.00
561.00
1,990.47
17.52
615.00
530.41
364.60
100.00
828.94
330.32
821.77
351.00
263.02
608.24
104.47
52.00
1,264.07
60.00
9.08
7,617.66
177.72
3,354.75
EYPP
Smarty Tubes
Deposit Account Interest
Photos
Raffles
Clothes Sales
T Shirts/bags
Treasure Hunt
Xmas Party
Xmas Cards/Crafts
Mothers Day/Fathers Day
Ice Cream Sales
Pamper Evening
48.67
120.20
651.00
2.50
138.00
325.40
64.50
5.00
314.47
Smarties
Snacks & asscociated exps
SOS Council Gaming Licence
Stationery & Consumbles
Tea Coffee etc
Training
Wages/pensions
Website/computer exps
Crafts
Xmas Party
1,015.93
20.00
2,760.62
48.62
486,40
123,301.94
1,407.98
24.32
83.31
Totals
162,952.53
145,987.17
Surplus
16,965.36

FAIRWAYS PLAYGROUP BALANCE SHEET
YEAR END 31ST AUGUST 2020
CURRENT ASSETS
Business Account
Fundraising Account
Reserve Bank Account
Fundraising Petty Cash
Business Petty Cash
41,871.27
1,892.44
40,221.65
256.84
103.43
84,345.63
CURRENT LIABILITIES
Rent Accrual
Wage Accrual
Paye Accrual
1,118.25
0.00
784.84
1,903.09
Current Assets less Current Liabilities
82,442.54
Balance b/fwd
Surplus/Deficit
Balance c/fwd
65,477.18
16,965.36
82,442.54

FAIRWAYS ASSETS
YEAR ENDING AUGUST 20
', Descri
tion
2020
'SHEDS
OUTDOOR TOYS- VARIOUS
56.58
617.16
SENSORY GARDEN GOODS
260.20
,OUTDOOR WENDY HOUSES
171.64
OUTDOOR FIRE ENGINE
306.29
MESSY TABLE (OUTDOORS)
116.74
WATER TUNNEL
266.32
CAMOURFLAGE NEThING
155.52
ISAND & WATER PLAY
150.60
IWENDY HOUSE & EQUIPMENT
ICLIMBING FRAME
IBUILDING BLOCKS
I DUPLO/BRIO
I DOLLS HOUSE
BOOKS/DVD'S
29.59
8.70
378.62
8.14
6.53
216.86
CUBE/EDRA
19.24
TOYS- VARIOUS
1 1,143.07
59.62
2 x Camera's
ITABLES/CHAIRS ETC
| MUSICAL INSTRUMENTS
, FRIDGE & MICROWAVE
1,071.03
15.54
61.44
| PHOTOCOPIER
55.49
PRINTER
7.40
COMPUTER- Office
104.60
2 x COMPUTERS- CHILDREN
99.43
2 x TOUCHSCREEN MONITORS
100.55
TABLES FOR COMPUTERS
9.27
'TABLE TOPS
9.43
'WALKIE TALKIES
18.66
SETTEE FOR BOOK CORNER
127.49
STORY CUSHIONS/SNUGGLE MAT
83.64
GIANT FLOOR SHAPES
41.28
LITTLE STEPS GYM {MAR15)
CONVEYOR BELT (JUN15)
133.17
206.42
cosy
100.93
SHREDDER
124.59
SHOP
113.63
, KITCHEN PLAYSET
247.98
CUPBOARD 24 TRAY TRIPLE
2,694.76
,BLINDS
1,731.23
LOCKER
65.28
NOTICE BOARD MATS
95.74
NAPPY UNIT SCREENS
233.47
MATHS SETS
191.92
WHITEBOARDS
144.00
LAPTOP
191.36
LAWNMOWER
40.96
TOTAL
12,092.12

Falrwa
01
09
sPla
rou
2019- 31
Income & Ex
2020
enditure Summa
08
Balances
Business Account
Fundraising Account
Hi8h Interest Account
Business Petty Cash
Fundraising Petty Cash
prepared by..
M.C.L. BOOKKEEPING SERVICES
48, GLENHURSTROAD
SOUTHEND-ON-SEA
ESSEX SS2 SDS
24806.64
1136.40
40172.98
105.67
8.03
66229.72
-752.54
65477.18
Less PAYE due
wrence.
17th Ortober 2020
Income
Funding SOSBC
Attendance Fees
Tax free Childcare Scheme
Crafts
Workplace Scheme
Snacks
Donation
Bank Interest
Photos
Raffles
Clothing
T Shirts/Bags
Christmas Party
Mothers/Fathers Day
Ice-cream Sales
Pamper Evening
EYPP/DAF
Ex
enditure
Admin
Admin Equipment
Audit
Cards & Gifts
Charges
Christmas Party
Christmas Cards
Cleaning
DBS/CRB/Offstead/lCO
Baby wipes
Equipment, Toys & Books
EYPP/DAF Exps
Licence
Leavers Party
Maintenance/R&R
Mothers/Fathers Day
PAYE
Play Goods/Activities
Postage
Rent
Snacks
Stationery & Consumables
Tea, Coffee etc
Training
Wages/Pensions
Website/PC Exp
130142.49
25847.31
1918.00
191.00
561.00
1990.47
17.52
48.67
120.20
651.00
2.50
138.00
325.40
64.50
5.00
314.47
615.00
828.94
530.41
100.00
330.32
364.60
83.31
24.32
821.77
351.00
9.08
263.02
608.24
20.00
52.00
1264.07
60.00
7617.66
104.47
177.72
3354.75
1015.93
2760.62
48.62
486.40
123301.94
1407.98
162952.53
145987.17
Profrt
16965.36
Closin
Balances
Business Account
Fundraising Account
High Interest Account
Business Petty Cash
Fundraising Petty Cash
41871.27
1892.44
40221.65
256.84
103.43
84345.63
Reconciliation
Brought forward
Plus Income
Less Expenditure
Less PAYE due
Less Rent due
65477.18
162952.53
-145987.17
82442.54
-784.84
-1118.25
82442.54