## Rotary Club of Stafford Castle 

Registered Charity No. 1026624 

## Trustees report for the year from 1[st] July 2024 to 30[th] June 2025 

The Rotary Club of Stafford Castle Trust Fund was set up under a Trust Deed dated 15[th] June 1993, and this document states that the Trustees will be the following officers of the club and their successors for the time being in office:- 

The President; The President-elect for the ensuing year; The Secretary; The Treasurer; The Chair of Fundraising. 

For the year covered by this report, the Trustees were as follows:- 

Ashok Sinha (President) ; Colin Martindale (President elect for the ensuing year); Colin Rowell (Secretary); Chris Bennett (Treasurer); Richard Mitcherson (Chair of Fundraising). 

The offices of President and President Elect are subject to change every year, and the other offices referred to above are subject either to change or re-election at the club’s Annual General Meeting. Any new officers elected to the positions of Secretary, Treasurer or Chair of Fundraising will come from long-serving members of the Club, and all new appointees are made aware of their responsibilities as Trustees both verbally and by asking them to familiarise themselves with document CC3a (Trustees Duties and Responsibilities) on the Charity Commission website. 

Our club is a member of Rotary International Britain and Ireland and as such our aims mirror those of the global organisation, which are to raise funds from the public and use those funds to support Rotary local and global appeals. Rotary International Britain and Ireland also have in place a constitution document which outlines the duties and responsibilities of all club officers, and this document is reviewed annually. 

The income generated by our club this year came from our main annual fundraising events: a Fireworks Extravaganza, and Santa Sleigh street collections. Whilst the door-to-door element of the Santa Sleigh collections was still restricted by the after effects of covid19, our main events managed to generate just over £30,000 of charitable funds. 

The Club is led by the incumbent President, and separate committees are responsible for looking after different aspects of the club’s operation. The committees are:Club Services and Communications, Rotary Foundation, Rotary International, Youth Activities, Fundraising, Community/Vocational and Membership. 

The chairman of each committee, club secretary, club treasurer, and the president for the ensuing year make up the Club Council which meets monthly under the chairmanship of the president. At these meetings, reports are given by the President, the Secretary and each committee chairman. In addition, the Treasurer presents an up-to-date report on the club’s finances, including the bank reconciliation for the previous month. At a Special General Meeting held every November, the Treasurer submits the club accounts for the previous year to the members for approval. 

All our fundraising events are devised, managed and run by our fundraising committee and supported by our club members, and our Community/Vocational and Youth Activities committees are charged with looking out for local good causes and individuals in need of support either 

physically or financially. During this financial year, we were able to give donations totaling £41,258.29 to 59 local good causes and individuals. 

Our fundraising activities are covered by the Safeguarding, Health and Safety and Insurance policies laid down by Rotary International Britain and Ireland and reviewed annually. In carrying out all our fundraising activities this year, I can declare that there were no serious incidents or matters to report. 

Report prepared on behalf of the Trustees. 

Chris Bennett Treasurer 


**----- Start of picture text -----**<br>
||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Ey|CHARITY|COMMISSIO|No|(if|any)|
|FOR ENGLAND AND WALES|Rotary Club of Stafford|Castle|fozseae|||
|Receipts|and|payments|accounts|CC1i6a|
|For the|period|T|
|from|1st|yuly|2uZs|°|3utn|June|2uz4|
|Section|A|Receipts|and|payments|
|Unrestricted|Restricted|Endowment|Total funds|Last year|
|funds|funds|funds|
|tothe|nearest|£|to|the|nearest£|to|the|nearest£|to|the|nearest£|to|the|nearest£|
|A1|Receipts|
|ee|
|eeee|||[44,562]|||
|s|s|(e|e|0|
|D|s|es(e|e|OO|
|O|e|OO|O|e|
|P|e|EE|
|P|e|
|Sub|total|((Gross|income|for|61,289|61,289|48,338|
|AR)|
|A2|Asset|and|investment|sales,|
|(see|table).|
|e|e|
|Sub total|___|_|
|Total receipts|ET)|s|e|||61,289|48,338|
|A3|Payments|
||GiftlVehicle/TravelDonations Costs|CidCE|CiCi|BST T0046 ||P|8O28,693]5 |P42108078520,4599 ||||
|[RepairsandRenewals|Medical,|Health andSafetyCosts|||tt|2888] ||888|]|853 ||
||AccountancyFees|CT|Cit|||OT|80|
|[Fundraising Costs|TYT2467|
|Insurance|a|a|820,090 ||
|Hire of Equipment|CE|—Cs—i|C|T|88|44||
|Sub|total|_____srao7|>|||SSCL SS|orf|[C2|||
|A4|Asset|and|investment|
|purchases,|(see|table)|
|e|e|
|Sub total|_||_|
|Net of receipts/(payments)|3982]7|3,982]|}a|
|AS|Transfers|between|funds|fee|
|A6Cashfunds|last|yearend|[-i{|_-i+|4|iY_—Stwt~—|~|—~—CSYCYLOW|C|Sd*CSTCONC|O|C#C#C‘C‘“|S|
|Cash|funds|this year end|a|0|es|2|ee|©|3,982{]|4|4|

**----- End of picture text -----**<br>


CCXX R1 accounts (SS) 

1 

03/04/2025 

- B2 Other monetary assets ~~—===~~ Det ~~a~~ i ~~l~~ s PERG REINER. Cost ost (optional)(optional c ~~U~~ PRR al 

- B3 Investment assets ~~—===~~ 

## yt . CHARITY COMMISSION Independent examiner's FOR ENGLAND AND WALES report on the accounts 

## Section A Independent Examiner’s Report 

- Report to the trustees/ members of | Rotary Club of Stafford Castle 

- On accounts for the year | 30" J ~~u~~ ne 2024 Charity no | 1026624 ended (if any) 

- Respective The charity's trustees are responsible for the preparation of the accounts. 

- responsibilities of The charity’s trustees consider that an audit is not required for this year 

- trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: * examine the accounts under section 145 of the Charities Act, ¢ to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and 

- * to state whether particular matters have come to my attention. 

- Basis of independent My examination was carried out in accordance with general Directions given examiner's statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report Is limited to those matters set out in the statement below ~~.~~ 

- Independent In connection with my examination, no material matters have come to my 

- examiner's statement attention (other than that disclosed below *) which gives me cause to believe that in, any material respect: * accounting records were not kept in accordance with section 130 of the Charities Act or 

- ¢ the accounts do not accord with the accounting records 

- | have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply. 

- Sig ~~n~~ ed: ~~|~~ ac4e<_ Dat ~~e~~ : | 3 April 2025 Name: | M. de Bec on behalf of Stafford Business and Accountancy Services 

- Relevant professional 

- qualification(s) or body (if any): 

- A ~~ddr~~ ess: | 4a Eastgate Street, Stafford, Staffordshire, ST16 2NQ 

IER 

1 

December 2017 

Section B 

## Disclosure 

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

Give here brief details of any items that the examiner wishes to disclose. 

IER 

1 

December 2017 

## **Rotary Club of Stafford Castle** 

## **Charity No. 1026624** 

## **Income and Expenditure Account for the Year Ended 30[th] June 2025** 

|||**2025**|
|---|---|---|
|Cash Donations||6838|
|Fundraising Received||51432|
|||58270|
|**Deduct Expenditure**|||
|Cash Donations Paid|40847||
|Donations in Gifts|521||
|Fundraising Expenses|13863||
|Room Hire|6900||
|Coach Hire|475||
|Hire of Equipment|2009||
|Health & Safety Costs|1329||
|Accountancy Charges|385||
|Depreciation|111|66440|
|**Surplus of Income over Expenditure**||£ (8170)|



I approve these accounts as the Treasurer for the Rotary Club of Stafford Castle and confirm that I have made available all relevant records and information for their preparation. 

## Chase Comnthy 

……………........................ 

In accordance with instructions given to us, we have prepared without carrying out an audit, the above accounts from the accounting records of Rotary Club of Stafford Castle, and from information and explanations supplied to us. 

**Stafford April 2026 Stafford Business & Accountancy Services** 

||**Charity Name**|||||||**No (if any)**|**No (if any)**|||
|---|---|---|---|---|---|---|---|---|---|---|---|
||**Rotary Club of Stafford Castle**|||||||**1026624**||||
||**CC16a**<br>1st July2024<br>30th June 2025<br>**Receipts and payments accounts**<br>Period start date<br>Period end date<br>**To**<br>**For the period**<br>**from**<br>~~**e**e~~<br>~~e~~<br>~~ee~~|||||||||||
|**Section A Receipts and payments**<br>~~PO~~||||||||||||
||**Unrestricted**<br>**funds**||**Restricted**<br>**funds**|||**Endowment**<br>**funds**|||**Total funds**||**Last year**|
||**to the nearest      £**||**to the nearest £**|||**to the nearest £**|||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**||||||||||||
|Cash Donations|**6,838**||**-**|**-**||**-**|||**6**|**6,838**|**2,500**|
|FundraisingReceived|**51,432**||**-**|**-**||**-**|||**51**|**51,432**|**57,263**|
|Gift Aid Claim|**-**||**-**|**-**||**-**|||**-**|**-**|**1,526**|
||**-**||**-**|**-**||**-**|||**-**|**-**||
||**-**||**-**|**-**||**-**|||**-**|**-**|**-**|
||**-**||**-**|**-**||**-**|||**-**|**-**|**-**|
||**-**||**-**|**-**||**-**|||**-**|**-**|**-**|
||**-**||**-**|**-**||**-**|||**-**|**-**|**-**|
|**_Sub total_**_(Gross income for_<br>_AR)_|_(Gross income for_<br>_AR)_**58,270**||**-**|**-**||**-**|||**58,270**|**58,270**|**61,289**|
|**A2 Asset and investment sales,**<br>**(see table).**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**_Sub total_                               -**<br>**-**<br>**-**<br>**-**<br>**-**<br>**_Total receipts_**<br>**58,270**<br>**-**<br>**-**<br>**58,270**<br>**61,289**<br>**A3 Payments**<br>~~SSSS~~<br>~~SES~~<br>~~CO)( Ce)(CE7~~||||||||||||
|Cash  Donations|**40,847**||**-**|**-**||**-**|||**40**|**40,847**|**28,693**|
|Gift  Donations|**521**||**-**|**-**||**-**|||**521**|**521**|**10,046**|
|Vehicle/Travel Costs|**475**||**-**|**-**||**-**|||**475**|**475**|**1,785**|
|Hire of Rooms|**6,900**||**-**|**-**||**-**|||**6**|**6,900**|**-**|
|Medical,Health and SafetyCosts|**1,329**||**-**|**-**||**-**|||**1**|**1,329**|**2,388**|
|AccountancyFees|**385**||**-**|**-**||**-**|||**385**|**385**|**360**|
|FundraisingCosts|**13,863**||**-**|**-**||**-**|||**13**|**13,863**|**12,461**|
|Insurance<br>Hire of Equipment<br>**_Sub total_ **|**-**<br>**-**<br>**-**<br>**-**<br>**647**<br>**2,009**<br>**-**<br>**-**<br>**2,009**<br>**927**<br> **66,329**<br>**-**<br>**-**<br>**66,329**<br>**57,307**<br>~~—SSS~~|||||||||||
|**A4 Asset and investment**<br>**purchases, (see table)**<br>**-**<br>**-**<br>**_Sub total_                                -**<br>~~Ss~~<br>~~SS SSSS~~||**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>~~SSSSSES~~||||||||||
|**_Total payments_**|**66,329**<br>**-**<br>**-**<br>~~Ce) CO) Fe) Ce)~~|||||||**66,329**<br>**57,307**<br>~~Ce) CO) Fe) Ce) ES~~||||
|**_Net of receipts/(payments)_**|**-                  8,059**||**-**|**-**||**-**|||**-                  8,059**|**-                  8,059**|**3,982**|
|**A5 Transfers between funds**|**-**||**-**|**-**||**-**|||**-**|**-**|**-**|
|**A6 Cash funds last year end**|**-**||**-**|**-**||**-**|||**-**|**-**|**-**|
|**_Cash funds this year end_**|**-                  8,059**||**-**|**-**||**-**|||**-                  8,059**|**-                  8,059**|**3,982**|



CC16a R1 accounts (SS) 

23/04/2006 

1 

|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|||
|---|---|---|---|---|
|||**Unrestricted**<br>**Restricted**||**Endowment**|
|**Categories**|**Details**|**funds**<br>**funds**||**funds**|
|||**to nearest £**<br>**to nearest £**||**to nearest £**|
|**B1 Cash funds**|**24,395**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**24,395**<br>**-**<br>**-**<br>**_Total cash funds_**<br>Cash at Bank as at 30th June 2024<br>~~—====>~~||||
||(agree balances with receipts and payments|(agree balances with receipts and payments|||
||account(s))|OK||OK|
|||**Unrestricted**<br>**Restricted**||**Endowment**|
|||**funds**<br>**funds**||**funds**|
||**Details**|**to nearest £**<br>**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>~~—===~~||||
|**B3 Investment assets**|**Fund to which**<br>**asset belongs**<br>**Cost (optional)**<br>**Current value**<br>**(optional)**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**Details**<br>~~ee~~||||
|**B4 Assets retained for the**<br>**charity’s own use**|**Fund to which**<br>**asset belongs**<br>**Cost (optional)**<br>**Current value**<br>**(optional)**<br>Trust Fund<br>**2,000**<br>**392**<br>Trust Fund<br>**414**<br>**52**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**Details**<br>Motor Vehicle<br>Equipment<br>~~meee~~||||
|||**Fund to which**<br>**Amount due**||**When due**|
|Signed by one or two trustees on<br>behalf of all the trustees<br>**B5 Liabilities**<br>CC16a R2 accounts (SS)|**liability relates**<br>**(optional)**<br>**(optional)**<br>Trust Fund<br>**385**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>Date of<br>approval<br>23/04/2026<br>**Details**<br>Print Name<br>C. Bennett<br>Signature<br>Creditors<br>-<br>2<br>23/04/2006<br>~~—=~~||||



**Independent examiner's report on the accounts** 

## **Section A                        Independent Examiner’s Report** 

## **Report to the trustees/ members of** 

Charity Name Rotary Club of Stafford Castle 

**On accounts for the year** 30[th] June 2025 **Charity no** 1026624 **ended (if any) Set out on pages** 2 (remember  to include the page numbers of additional sheets) 

**Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: 

   - examine the accounts under section 145 of the Charities Act, 

   - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and 

   - to state whether particular matters have come to my attention. 

- **Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 

**Independent** In connection with my examination, no material matters have come to my **examiner's statement** attention (other than that disclosed below *) which gives me cause to believe that in, any material respect: 

- accounting records were not kept in accordance with section 130 of the Charities Act or 

- the accounts do not accord with the accounting records 

I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

* _Please delete the words in the brackets if they do not apply._ 

**Signed: Date:** 23[rd] April 2026 ~~|~~ **Name:** M. de Bec on behalf of Stafford Business and Accountancy Services ~~PO~~ **Relevant professional qualification(s) or body (if any):** 

**Address:** 4a Eastgate Street, Stafford, Staffordshire, ST16 2NQ ~~Po~~ 

**IER** 

**December 2017** 

1 

## **Section B                           Disclosure** 

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

## **Give here brief details of any items that the examiner wishes to disclose** . 

**IER** 

**December 2017** 

2