## Rotary Club of Stafford Castle ## Registered Charity No. 1026624 ## **Trustees report for the year from 1[st] July 2023 to 30[th] June 2024** The Rotary Club of Stafford Castle Trust Fund was set up under a Trust Deed dated 15[th] June 1993, and this document states that the Trustees will be the following officers of the club and their successors for the time being in office :- The President; The President-elect for the ensuing year; The Secretary; The Treasurer; The Chair of Fundraising. For the year covered by this report, the Trustees were as follows :- Brian Seddon (President) ; Ashok Sinha (President elect for the ensuing year); Colin Rowell (Secretary); Colin Martindale (Treasurer); Richard Mitcherson (Chair of Fundraising). The offices of President and President Elect are subject to change every year, and the other offices referred to above are subject either to change or re-election at the club’s Annual General Meeting. Any new officers elected to the positions of Secretary, Treasurer or Chair of Fundraising will come from long serving members of the Club, and all new appointees are made aware of their responsibilities as Trustees both verbally and by asking them to familiarise themselves with document CC3a (Trustees Duties and Responsibilities) on the Charity Commission website. Our club is a member of Rotary International Britain and Ireland and as such our aims mirror those of the global organisation, which are to raise funds from the general public and use those funds to support Rotary local and global appeals. Rotary International Britain and Ireland also has in place a Constitution document which outlines the duties and responsibilities of all club officers, and this document is reviewed annually. The income generated by our club this year came from our three annual fundraising events: a Charity Race Night, a Fireworks Extravaganza, and Santa Sleigh street collections. Whilst the door to door element of the Santa Sleigh collections was still restricted by the after effects of covid19, our three events managed to generate just over £30,000 of charitable funds. The Club is led by the incumbent President, and separate committees are responsible for looking after different aspects of the club’s operation. The committees are :- Club Services and Communications, Rotary Foundation, Rotary International, Youth Activities, Fundraising, Community/Vocational and Membership. The chairman of each committee, club secretary, club treasurer, and the president for the ensuing year make up the Club Council which meets monthly under the chairmanship of the president. At these meetings, reports are given by the President, the Secretary and each committee chairman. In addition, the Treasurer presents an up to date report on the club’s finances, including the bank reconciliation for the previous month. At a Special General Meeting held every November, the Treasurer submits the club accounts for the previous year to the members for approval. All of our fundraising events are devised, managed and run by our fundraising committee and supported by our club members, and our Community/Vocational and Youth Activities committees are charged with looking out for local good causes and individuals in need of support either physically or financially. During this financial year, we were able to give donations totalling £30,118.20 to 39 local good causes and individuals, many of whom were still being adversely affected by covid19 and its after effects. Our fundraising activities are covered by the Safeguarding, Health and Safety and Insurance policies laid down by Rotary International Britain and Ireland and reviewed annually. In carrying out all of our fundraising activities this year, I can declare that there were no serious incidents or matters to report. Report prepared on behalf of the Trustees. Colin Martindale Treasurer and Trustee CHARITY COMMISSIO FOR ENGLAND AND WALE No lif any) Rotary Club of Stafford Castle Receipts and payments accounts CC16a For Ihe period from To 1st Jul 2023 30th June 2024 Section A Receipts and payments Unrestricted funds Restricted lunds Endowment funds Total funds Last year to the nearest to the nearest t to the nearest £ to the nearest £ to the nearest t A1 Receipls Cash Donations Fundraising Received Gilt Aid Claim 2,500 57,263 1,526 2.500 57.263 1.526 2.420 44.562 1.356 Sub total (Gross income for AR) 61.289 61.289 48.338 A2 Assel and investment sales, (see lablel. Sub total Total receipts 61.289 61,289 48,338 A3Pa ments Cash Donations Gill Donations VehicleTravel Costs Repairs and Renewals Medical. Health and Safely Costs Accountancy Fees Fundraising Costs Insurance Hire ol Equiprnenl 28,693 10,046 1,785 28,693 10.046 1.785 20.459 4.210 1.075 110 353 330 20.090 323 1.344 48.294 2.388 360 12.461 647 927 57,307 360 12.461 647 927 57.307 Sub total A4 Assel and investment purchases, (see lable) Sub total Total payments 57,307 57.307 48,294 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash lunds this year end 3,982 3,982 3.982 3,982 CCXX R1 accounts ISSI 0310412025 Section B Statement of assets and liabilities at the end of the period Unrestricted lunds to nearest £ Restricted funds lo nearest £ Endowment funds to nearest £ Categories Delails B1 Cash funds Cash at Bank as al 30th June 2024 32.430 Total cash funds 32,430 (agree Wartes ￿1h recei￿$ aNI payments a(xoutrtlsll Unrestricted funds to nearest t Restricted lunds to r&3rest t Endowment funds to neaiest £ Details Fund to which asset belon Details Cost loptionpll Current value tional B3 Investment assets Fund to which asset belon Delails Cost loptionall Current value o tionol B4 Assets retained for the charity's own use Motor Vehicle Trusl Fund 2.IXIO 490 Equipment Trusl Fund 414 65 -¥ro" Fund to which relates Amount due o tional When due o tional Details B5 Liabilities Creditors Trust Fund 360 Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval 0310412024 Colin Martindale CCXX R2 accounts ISSI 0310412025 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees/ members of Rotary Club of Stafford Castle On accounts for the year ended th 30 June 2024 Charity no (if any) 1026624 Set out on pages Irg.mpmtJg.r to inr.liJdg thp E)at]p nijmhprq t)f adcjitinnal £hppl%', Respeclive The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5){b} of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given examiner's statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no material matters have come to my examiner's statement attention (other than that disclosed below ") which gives me cause to believe that in, any material respecl: accounting records were not kept in accordance with section 130 of the Charities Act or the accounts do not accord with the accounting records I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 3rd April 2025 Name: M. de Bec on behalf of Stafford Business and Accountancy Services Relevant professional qualification(s) or body (if any): Address: 4a Eastgate Street, Stafford, Staffordshire, ST16 2NQ IER December 2017 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items Ihat the examiner wishes to disclose. IER December 2017