Rotary Club of Stafford Castle
Registered Charity No. 1026624
Trustees report for the year from 1[st] July 2020 to 30[th] June 2021
The Rotary Club of Stafford Castle Trust Fund was set up under a Trust Deed dated 15[th] June 1993, and this document states that the Trustees will be the following officers of the club and their successors for the time being in office :-
The President; The President elect for the ensuing year; The Secretary; The Treasurer; The Chair of Fundraising.
For the year covered by this report, the Trustees were as follows :-
Roger Goldman (President); Christopher Bennett (President elect for the ensuing year); Colin Rowell (Secretary); Colin Martindale (Treasurer); Richard Mitcherson (Chair of Fundraising).
The offices of President and President Elect are subject to change every year, and the other offices referred to above are subject either to change or re-election at the club’s Annual General Meeting. Any new officers elected to the positions of Secretary, Treasurer or Chair of Fundraising will come from long serving members of the Club, and all new appointees are made aware of their responsibilities as Trustees both verbally and by asking them to familiarise themselves with document CC3a (Trustees Duties and Responsibilities) on the Charity Commission website.
Our club is a member of Rotary International Britain and Ireland and as such our aims mirror those of the global organisation, which are to raise funds from the general public and use those funds to Rotary global appeals. Rotary International Britain and Ireland also has in place a Constitution document which outlines the duties and responsibilities of all club officers, and this document is reviewed annually.
The income generated by our club usually comes from four fundraising initiatives, but this year due to covid19 restrictions three of these had to be cancelled. Our Santa Sleigh campaign did go ahead but without any street collections. A town centre static sight was used in accordance with Local Authority covid19 guidelines, and we set up a remote fundraising facility with Just Giving. Because of the lack of fundraising events, most of our members made personal contributions to add to our existing charitable funds which enabled the club to continue to support a number of good causes. This year we again claimed Small Donations Gift Aid on our restricted Santa Sleigh street collections, and also on the personal donations made to the club by its members.
The Club is led by the incumbent President, and separate committees are responsible for looking after different aspects of the club’s operation. The committees are :- Club Services and Communications, Rotary Foundation, Rotary International, Youth Activities, Fundraising, Community/Vocational and Membership.
The chairman of each committee, club secretary, club treasurer, and the president for the ensuing year make up the Club Council which meets monthly under the chairmanship of the president. At these meetings, reports are given by the President, the Secretary and each committee chairman. In addition, the Treasurer presents an up to date report on the club’s finances, including the bank reconciliation for the previous month. At a Special General Meeting held every November, the Treasurer submits the club accounts for the previous year to the members for approval.
All of our fundraising events are devised, managed and run by our fundraising committee and supported by our club members, and our Community/Vocational and Youth Activities committees are charged with looking out for local good causes and individuals in need of support either physically or financially. Despite the lack of fundraising events, and thanks to the support given by our members, we were still able to give financial support totalling £15,669.38 to 30 local and UK good causes and individuals, many of whom had been severely affected by covid19. We also contributed £1,500 to 2 global appeals supported by Rotary International. All funds in support of international appeals are sent either via UK based Rotary-approved agencies or via Rotary clubs based in the areas where the good causes are located.
Our fundraising activities are covered by the Safeguarding, Health and Safety and Insurance policies laid down by Rotary International Britain and Ireland and reviewed annually. In carrying out all of our fundraising activities this year, I can declare that there were no serious incidents or matters to report.
Report prepared on 30[th] September 2021 on behalf of the Trustees.
Colin Martindale Treasurer and Trustee
Rotary Club of Stafford Castle
Charity No. 1026624
Income and Expenditure Account for the Year Ended 30[th] June 2021
Cash Donations Grants & Sponsorships Fundraising Received Gift Aid Claim Deduct Expenditure Cash Donations Paid 14474 Donations in Gifts 2695 Fundraising Expenses 54 Repairs and Renewals 877 Accountancy Charges 295 Minibus - Fuel 96 - Repairs 427 - Insurance & Tax 1009 - Depreciation 205 Depreciation of Tools 66 Excess of Income over Expenditure |
2021 | 21155 7557 3135 2034 33881 20198 13683 |
|
|---|---|---|---|
I approve these accounts as the Treasurer for the Rotary Club of Stafford Castle and confirm that I have made available all relevant records and information for their preparation.
Colin Martindale
Colin Martindale (Nov 25, 2021 11:12 GMT)
……………........................
In accordance with instructions given to us, we have prepared without carrying out an audit, the above accounts from the accounting records of Rotary Club of Stafford Castle, and from information and explanations supplied to us.
Stafford November 2021 Stafford Business & Accountancy Services
Charity Name No (if any) Rotary Club of Stafford Castle 1026624 Receipts and payments accounts CC16a For the period Period start date Period end date To from 1st July 2020 30th June 2021
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | |||||||
|---|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 21,155 7,557 3,135 2,034 - - - - 33,881 - - - |
Restricted funds to the nearest £ - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - |
Total funds to the nearest £ 21,155 7,557 3,135 2,034 - - - - 33,881 - - - 33,881 17,169 - 1,532 877 - 295 54 - - 19,927 - - - 19,927 13,954 |
Last year to the nearest £ |
||||
| Cash Donations | 21,155 | 5,766 | |||||||
| Grants & Sponsorships | 7,557 | 7,602 | |||||||
| FundraisingReceived | 3,135 | 1,000 | |||||||
| Gift Aid Claim | 2,034 | 21,488 | |||||||
| - | 2,256 | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Sub total(Gross income for AR) |
33,881 | 38,112 | |||||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | |||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| 33,881 | - | - | 33,881 | 38,112 | |||||
| 17,169 - 1,532 877 - 295 54 - - |
- - - - - - - - - |
- - - - - - - - - |
|||||||
Cash and Gift Donations |
17,169 | - | - | 17,169 | 14,783 | ||||
| Room/Equipment Hire | - | - | - | - | 8,197 | ||||
| Vehicle Costs | 1,532 | - | - | 1,532 | 3,483 | ||||
| Repairs and Renewals | 877 | - | - | 877 | |||||
| Office Expenses and Insurance | - | - | - | - | 1,908 | ||||
| AccountancyFees | 295 | - | - | 295 | 260 | ||||
| Casual Wages/FundraisingCosts | 54 | - | - | 54 | 5,000 | ||||
| Refreshments | - | - | - | - | 441 | ||||
| Medical, Health and SafetyCosts | - | - | - | - | 1,782 | ||||
| **Sub total ** | 19,927 | - | - | 19,927 | 35,854 | ||||
| - - - 19,927 13,954 - - 13,954 |
- - - - - - - - |
- - - - - - - - |
|||||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | |||||||||
| - | |||||||||
| **Sub total ** | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 35,854 | |||||||||
| 13,954 | - | - | 13,954 | 2,258 | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| 13,954 | - | - | 13,954 | 2,258 |
CCXX R1 accounts (SS)
25/11/2021
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Motor Vehicle Equipment Details Total cash funds (agree balances with receipts and payments account(s)) Details Cash at Bank as at 30th June 2020 Details Signature Creditors - ~~Colin Martindale (Nov 25, 2021 11:12 GMT)~~ Colin Martindale |
Unrestricted funds to nearest £ 13,747 - - 13,747 |
Restricted funds to nearest £ - - - |
Restricted funds to nearest £ - - - |
Endowment funds to nearest £ |
|---|---|---|---|---|---|
| 13,747 | - | - | |||
| - | - | - | |||
| - | - | - | |||
| 13,747 | - | - | |||
| Agreement Error | OK | ||||
| Endowment funds to nearest £ |
|||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| Current value (optional) |
|||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| Current value (optional) |
|||||
| 819 | |||||
| 265 | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| When due (optional) |
|||||
| Date of approval |
|||||
Colin Martindale |
Colin Martindale | 25/11/2021 | |||
| ~~Colin Martindale (Nov 25, 2021 11:12 GMT)~~ |
CCXX R2 accounts (SS)
25/11/2021
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Rotary Club of Stafford Castle
On accounts for the year 30[th] June 2021 Charity no 1026624 ended (if any) Set out on pages 2 (remember to include the page numbers of additional sheets)
Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
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Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent In connection with my examination, no material matters have come to my examiner's statement attention (other than that disclosed below *) which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Charities Act or
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the accounts do not accord with the accounting records
I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 25[th] November 2021
Signed:
Name: M. de Bec on behalf of Stafford Business and Accountancy Services
Relevant professional qualification(s) or body (if any): Address: 4b Eastgate Street, Stafford, Staffordshire, ST16 2NQ
1
December 2017
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
December 2017
IER