2ND HELLESDON SCOUT GROUP ANNUAL GENERAL MEETING HELD 12 JULY 2025 TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Charity number: 1026431 REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2025 Trustees Philip Page Malcolm Burroughs Robert Gordon Caroline Page Rosie Gordon Neil Smith Hellen Smith Max Swatman Charity registered number 1026431 Principal office 46a Middletons Lane, Hellesdon, Nonvich, Norfolk, NR6 5NG Trading name The charity also trades under the name 2nd Hellesdon Scout Group. TRUSTEES REPORT The Trustees present their annual report together with the financial statements of 2nd Hellesdon (37th Norwich) Scout Group (the charity) for the year ended 31 March 2025 The Trustees confirm that the Annual report and financial statements of the charity comply with the current statutory requirements. Structure, governance and management CONSTITUTION The principal object of the charity is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials as individuals as responsible citizens and as members of their local, national and international communities. METHOD OF APPOINTMENT OR ELECTION OF TRUSTEES The Trust has a policy for the recruitment of Trustees. Nominations are considered from any source but any potential Trustee would be expected to bring specific skills andlor experience to the Trust. Trustees are elected annually to the Group Executive. In appointing new Trustees, the Trust follows the guidance laid down by the Charity Commission. POLICIES ADOPTED FOR THE INDUCTION AND TRAINING OF TRUSTEES The induction and training of new Trustees is carried out in accordance with the provisions of the relevant edition of Policy, Organisation and Rules of The Scout Association. ORGANISATIONAL STRUCTURE AND DECISION MAKING The unincorporated Trust was established by Royal Charter granted 4 January 1912 and registered as a charity with the Charity Commission on 24th September 1993. The District (Trust) is operated in accordance with the organisational structure laid down by the Scout Association. PUBLIC BENEFIT The Trustees of The 2nd Hellesdon Scout Group accept the need to have regard to the Charity Commission's guidance on public benefit. They recognise that it is their responsibility to ensure that the benefits offered are realised in the Group by promoting all aspects of Scouting both within the Group membership and in the wider community. RISK MANAGEMENT The Group Executive have assessed the major risks to which they believe the Group is exposed and are satisfied that systems have been established to mitigate against them. The main areas of concern that have been identified are as follows: Injury to Leaders, Helpers, Supporters and Members. The Group through capitation fees contributes to Scout Association's national accident insurance policy . Helpers are not covered under this policy but the group takes out a seperate policy to cover these. Risk Assessments are undertaken for all activities and adventurous activities are supervised by adults holding the relevant authorisation. POLICIES AND OBJECTIVES To promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. ACTIVITIES FOR ACHIEVING OBJECTIVES The focus of our activities remains the organisation of events and activities for boys and girls between the ages of 6 to18 who are eligible within the 2nd Flellesdon Scout Group. VOLUNTEERS A great contribution is made by member volunteers including Trustees who devote many hours organising activities and events for the benefit of our young people. There are recruitment procedures in place which comply with Scout Association regulations and statutory requirements. INTERNAL CONTROLS The Group has in place a system that is designed to provide reasonable assurance against mismanagement or loss by ensuring two e￿ignatOrieS authorize all expenditure The trustees appoint an independent examiner for annual accounts FINANCIAL REVIEW During the past year we received a grant of £16,000 this will be used to complete and upgrade our boulder and climbing walls As regards the general ( Unrestricted funds ) we had a excess of expenditure over income of £1,480.A large proportion of this loss was down to necessary work on the trees (£1632) and work on driveway (£890) Plus upgrade of electrical work (£1754) We have seen an increase in our utility bills. With the buildings in their current state we are unable to do very much regarding any reduction in our usage. However long term plans are being formulated with the objective being to see what options are available to us in the future and at what cost RESERVES POLICY Our bank balances at 31 March are 2025 2024 Restricted funds ( Only available for major works 16803 1252 General funds for use by sections & committee 8565 10178 Totals 25368 11430 FUNDS HELD AS CUSTODIAN As custodian trustee, Norfolk Scouts own land and buildings valued for insurance purposes at £993,057 (2024- £939,953) which 2nd Hellesdon Scout Group occupy. 2nd Hellesdon Scout Group are responsible for the long term up keep and insurance of the premises on their behalf TRUSTEES, RESPONSIBILITIES STATEMENT The Trustees Are responsible for preparing the Trustees, report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards . 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