## **Surrey Beekeepers’ Association**
Registered Charity Number 1026386
**REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023**
1
## **Surrey Beekeepers’ Association**
## **BACKGROUND INFORMATION**
|**REGISTERED CHARITY NUMBER**|
1026386|
|---|---|
|**CORRESPONDENCE ADDRESS**|Ms J Hogarth|
||SBKAInfo@gmail.com|
|**TRUSTEES**|Mr RJ Maurer (Chairman)|
||Ms J Hogarth (Secretary)|
||Mrs P McMahon (Treasurer)|
||Mr J Mayne (Croydon)|
||Ms G Futcher (Epsom)|
||Ms R Mist (Farnham)|
||Mr M Clarke (Guildford)|
||Mr M Milner (Kingston)|
||Mr R Bradfield (Reigate)|
||Ms J Hunter (Weybridge)|
||Mr S Derry (Wimbledon)|
|**PRINCIPAL BANKERS**|
CAF Bank Ltd|
||PO Box 289|
||Kings Hill|
||West Malling|
||Kent ME19 4TA|
|**LEGAL ADVISORS**|Dollman & Pritchard|
||8 The Square|
||Caterham|
||Surrey CR3 6XS|
|**INDEPENDENT EXAMINER**|Alexanders Accountants|
||27 High Street, Horley|
||Surrey RH6 7BH|
|**INDEX TO FINANCIAL STATEMENTS**||
|---|---|
||Pages|
|Trustees’ annual report|3-5|
|Independent examiner’s report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the financial statements|9-12|
2
**TRUSTEES REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **Surrey Beekeepers’ Association**
## **REFERENCE AND ADMINISTRATIVE INFORMATION**
The Association was founded in 1879, and is registered with the Charity Commission under charity number 1026386. The Trustees of the Association and Professional Advisors are listed on page 1.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## _**Governing Document**_
The Association is governed by its Constitution, which was adopted on 30 September 2008. Addenda to this Constitution were passed on 5 December 2009, 5 March 2010 and 3 December 2011.
## _**Governing Bodies**_
The structure of the Association consists of a Council and eight separate divisions with a total of over 1,000 members. These eight divisions are Croydon, Epsom, Farnham, Guildford, Kingston, Reigate, Weybridge and Wimbledon. The Council has eleven Trustees and a representative from each of the eight divisions. The Trustees comprise three appointed officers and one nominee from each division. Trustees are appointed or re-appointed annually at the Annual General Meeting.
## _**Organisational Management**_
The Trustees of the Association are legally responsible for the overall management and control of the Association and meet at least three times a year. The work of implementing their policies is carried out largely by the eight divisional committees. The Show Committee, which organises the Association’s Annual Surrey Honey Show, meets at least twice a year. Council members are appointed at the Annual General Meeting to undertake administrative duties concerning education; technical; health and safety; archives and the website. Council members are also appointed to represent the Association at the British Beekeepers' Association's annual delegates meeting, the Bee Diseases Insurance annual general meeting and as a nominee at shareholder meetings of Bee Craft Limited.
## _**Risk Management**_
The Trustees are responsible for the management of the operational and financial aspects of the Association:
## _**- Operational risk**_
Divisions that have their own apiaries have procedures in place to promote safety to members, visitors and the general public. Procedures are continually reviewed to ensure that all beekeeping activities are conducted in a safe manner.
## _**- Financial risk**_
The Association seeks to obtain a reasonable return on its surplus funds whilst retaining flexibility of access should unforeseen expenditure arise. Surplus funds are placed on deposit and rates of return reviewed regularly to ensure that satisfactory market rates are obtained. For the longer term, the Association has invested in the low risk M&G Charifund for both income and capital growth which this investment normally provides.
## **OBJECTIVES AND ACTIVITIES**
## _**Charitable Objects**_
The objects of the Association, as set out in the Constitution, are to:
(i) promote and further the craft of beekeeping in the County of Surrey;
(ii) advance the education of the public in the environmental and economic importance of bees;
(iii) as an Area Association of the British Beekeepers’ Association, to render such assistance in the pursuit of its objectives as may be appropriate.
3
**Surrey Beekeepers’ Association**
## **TRUSTEES REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2023 (continued)**
## **OBJECTIVES AND ACTIVITIES (continued)**
## _**Charitable Activities**_
When planning the activities of the Association, the Trustees consider the Charity Commission’s guidance on public benefit. In carrying out its charitable objects, the Association undertakes a wide range of activities including classroom and apiary-based training courses, examination preparation, school visits, shows, talks, demonstrations, swarm collection services and public advisory help lines.
## _**Volunteers**_
All activities are carried out by members on a voluntary basis. The Trustees thank them all for their commitment throughout the year.
## **REVIEW OF ACHIEVEMENTS AND PERFORMANCE FOR THE YEAR**
2023 was a busy year for the Association with a busy schedule of both face to face and online courses and events. Courses organised by the Association in 2023 totalled 24 with 388 attendees and other events organised by divisions within the Association totalled 123. During 2023 the Associations membership remained strong, at 30 September 2023 it totalled 1,189 (2022: 1,257).
All members of the Association are encouraged to take BBKA Beekeeping Examinations; During 2023 38 candidates took and passed the basic assessment with 10 of those candidates achieving a distinction and 21 a credit; 5 candidates took and passed the Honey Bee Health practical assessment.
The websites managed by the Association continues to offer the public comprehensive information and guidance on all aspects of bees and beekeeping including book lists, bee friendly flora and honey recipes.
Close liaison was maintained during the year with the Animal and Plant Health Agency (APHA) which includes the National Bee Unit (NBU). Within the NBU the Bee Inspectorate monitor the health of the honey bee population and raise awareness of best practice. The Trustees encouraged Association members to take advantage of the services offered by APHA especially BeeBase. This is a voluntary register of beekeepers, their apiaries and their colonies and offers online instruction in beekeeping.
4
**Surrey Beekeepers’ Association**
## **TRUSTEES REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2023 (continued)**
## **FINANCIAL REVIEW AND RESULTS FOR THE YEAR**
## _**Fundraising Performance**_
The Association received donations of £14,487 (2022: £18,764). Of these, Croydon and Reigate divisions raised £10,366 towards the costs of their educational programmes and apiary projects
## _**Financial Results** 2023_
The operating surplus for the year was £21,223 (2022:£55,629). This was a decrease of £34,406 (2022:increase £28,337). The major sources of income during the year were subscriptions £62,480 (2022: £79,017), course fees £32,766 (2022: £31,617), donations £14,487 (2022: £18,764) and honey and equipment sales £57,063 (2022: £41,211).
The Association’s listed investments increased in value by £366 (2022: decrease of £1,025). In addition there was a substantial increase in investment earnings from dividends and bank interest.
Total expenditure increased by £27,675 from £138,474 in 2022 to £166,149 in 2023. This increase was predominantly due to a increase in Apiary running expenses from £28,015 in 2022 to £39,247 in 2023.
## _**Reserves policy**_
The Trustees seek to hold sufficient unrestricted reserves to cover any exceptional situation that might arise and ensure the full operating function of the divisions and the services which each provides to the community. Restricted funds are held to ensure that the monies raised for specific purposes are not diverted to other projects. At 30 September 2023 Restricted funds totalled £4,850 (2022: £6,072) comprising £4,502 (2022: £5,240) for the Association’s organisation of its Annual Surrey Honey Show together with other smaller balances for renewing trophies.
## _**Basis of Accounting**_
The Financial Statements have been prepared in accordance with the accounting policies set out in the notes to the Financial Statements
## **FUTURE PLANS**
The Trustees will continue to place great emphasis on the education and training of members. A wide range of courses will be offered to the membership to broaden the skills base available within each division. More trainers will be available, particularly for the advanced courses.
………………………………………………………………………….R J Maurer (Chairman)
………………………………………………………………………….P A McMahon (Treasurer)
Date:
5
**ALEXANDERS ACCOUNTANTS**
**27 High Street Horley Surrey RH6 7BH**
## **Independent Examiner’s report**
## **to the Trustees of Surrey Beekeepers’ Association**
We report on the Accounts of the Association for the year ended 30 September 2023 set out on pages 7 to 12.
Your attention is drawn to the fact that the charity has prepared the Financial Statements in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.
We understand that this has been done in order for the Financial Statements to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
## **Respective responsibilities of Trustees and Examiner**
The Charity’s Trustees are responsible for the preparation of the Financial Statements. The Charity’s Trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an Independent Examination is needed.
It is our responsibility to:
- examine the Financial Statements under section 145 of the 2011 Charities Act,
- to follow the procedures laid down in the general Directions given by the Commission under section 145(5)(b) of the 2011 Act and
- to state whether particular matters have come to our attention.
## **Basis of the Independent Examiner’s statement**
Our examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the Financial Statements presented with those records. It also consideration of any unusual items or disclosures in the Financial Statements, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the Financial Statements present a 'true and fair view' and the report is limited to those matters set out in the next statement.
## **Independent Examiner’s statement**
In connection with our examination, no matter has come to our attention
- (1) which gives us reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act and
- to prepare Financial Statements which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
- (2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Michael Lewin FMAAT**
A member of The Association of Accounting Technicians
Date: 18 July 2024
6
## **SURREY BEEKEEPERS ASSOCIATION**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2023**
|**Notes**
**Incoming resources**
**_Incoming resources from generated_**
**_funds_**
Voluntary income:
**3**
Activities for generating funds
**4**
Investment Income
**5**
**_Total incoming resources_**
**Resources expended**
Costs of Generating Funds
Costs of generating voluntary income
**6**
Fundraising costs
**7**
Charitable activities
**8**
Support Costs
**9**
**Total resources expended**
**_Net incoming resources before other recognised_**
**_gains/losses_**
Gains and losses on investment assets
**12**
**Net movement in funds**
**Total funds brought forward**
**Transfer of Research Fund**
**Total funds carried forward**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2023**
**2022**
**£**
**£**
**£**
**£**
112,349
-
112,349
131,532
70,928
395
71,323
61,922
3,700
-
3,700
649|
|---|---|
||186,977
395
187,372
194,103|
||52,533
-
52,533
48,328
47,028
1,133
48,161
38,154
51,786
-
51,786
38,536
13,669
-
13,669
13,456|
||165,016
1,133
166,149
138,474|
||21,961
(738)
21,223
55,629
366
366
-1,025|
||22,327
(738)
21,589
54,604
488,379
6,072
494,451
439,847
484
(484)
-
-|
||511,190
4,850
516,040
494,451|
7
## **SURREY BEEKEEPERS ASSOCIATION**
## **BALANCE SHEET AT 30 SEPTEMBER 2023**
|**Notes**
**Fixed Assets**
Tangible fixed assets
**11**
Investments
**12**
**Current Assets**
Stock and work in progress
Debtors and prepayments
**13**
Cash at bank in hand
**Creditors**
Amounts falling due within one year
**14**
**Net current assets**
**Net assets**
**Funds of the Charity**
Unrestricted Funds
Restricted Funds
**15**
**Total Funds**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2023**
**2022**
**£**
**£**
**£**
**£**
157,688
-
157,688
139,799
12,170
-
12,170
11,804|
|---|---|
||169,858
-
169,858
151,603
15,411
15,411
14,985
532
532
2,557
369,977
4,850
374,827
370,892|
||385,920
4,850
390,770
388,434
-44,588
-44,588
-45,586|
||341,332
4,850
346,182
342,848|
||511,190
4,850
516,040
494,451|
||511,190
511,190
488,379
4,850
4,850
6,072|
||511,190
4,850
516,040
494,451|
R J Maurer _Chairman_ P A McMahon _Treasurer_
18 July 2024
8
## **SURREY BEEKEEPERS ASSOCIATION**
## **Notes to the Financial Statements**
## **For the year ended 30 September 2023**
1 Accounting Policies
The following accounting policies have been complied with in preparing the financial statements:
## **Basis of Accounting**
The financial statements have been prepared under the historic cost convention, as modified by the revaluation of investments at market value. The financial statements are in accordance with applicable accounting standards, the Charitues SORP 2007 (Accounting and Reporting by Charities) and comply with the Charities Act 2011.
## **Incoming resources**
a) Income is recognised in the Statement of Financial Activities when the association becomes entitled to the resources, the Trustees are virtually certain they will receive the resources and the monetary value can be measured with sufficient reliability. b) Donated services are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the Association is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the Association of the service or facility received.
c) Investment income is recorded when receivable.
- d) Gift Aid reclaimable on donations to the association is included with the amount received.
## **Expenditure and Liabilities**
Expenditure is included in the financial statements on an acccruals basis. Irrecoverable VAT is charged to the Statement of Financial Activities as incurred.
## **Assets**
a) Tangible fixed assets for use by the Association are capitalised if they can be used for more than one year and cost at least £500. They are valued at cost.
- Depreciation on buildings is charged on a straight line basis over 4 - 20 years.
- Depreciation on equipment is charged on a straight line basis over 3 - 10 years.
b) Quoted investments have been valued at market value at the balance sheet date. Other investment assets are included at Trustees' best estimate of market value.
c) Unrealised and realised investment gains and losses are shown net in the Statement of Financial Activities.
- d) Stocks comprising equipment for resale are valued at the lower of cost or market value.
## **Restricted Funds**
Restricted Funds comprise donations received and other income held on trust to be applied for specific purposes
## **2 Taxation**
The association is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes.
## **3 Voluntary Income**
|Subscriptions
Bee Diseases Insurance Premiums
Course Fees
Donations|**2023**
**2022**
**£**
**£**
62,480
79,017
2,616
2,134
32,766
31,617
14,487
18,764|
|---|---|
||112,349
131,532|
9
## **4 Activities for Generating Income**
|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**£**
**£**
Divisional equipment and honey sales
57,063
Shows
905
395
Hive and other equipment rental
2,066
Other activities
10,894
70,928
395
**5**
**Investment Income**
Dividends on listed investments
Bank Interest
**6**
**Costs of Generating Voluntary Income**
Capitations to British Beekeeping Association
Subscriptions to Beecraft
Bee Diseases Insurance Premiums
Newsletters
Miscellaneous
**7**
**Fundraising Costs**
**Unrestricted**
**Restricted**
**Funds**
**Funds**
**£**
**£**
Equipment trading and honey preparation
31,077
Shows
3,853
1,133
Other Activities
12,098
47,028
1,133
**8**
**Charitable Activities**
Meetings and Courses
Donations
Apiary Expenses
**9**
**Support Costs**
Administration
Depreciation|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**£**
**£**
57,063
905
395
2,066
10,894|**2023**
**2022**
**Total**
**Total**
**£**
**£**
57,063
41,211
1,300
9,554
2,066
1,742
10,894
9,415|
|---|---|---|
||70,928
395|71,323
61,922|
|||**2023**
**2022**
**£**
**£**
656
506
3,044
143|
|||3,700
649|
|||**2023**
**2022**
**£**
**£**
22,766
22,066
20,378
19,051
3,235
3,338
1,156
361
4,998
3,512|
|||52,533
48,328|
|||**2023**
**2022**
**Total**
**Total**
**£**
**£**
31,077
28,288
4,986
2,530
12,098
7,336|
||47,028
1,133|48,161
38,154|
|||**2023**
**2022**
**£**
**£**
10,993
8,354
1,546
2,167
39,247
28,015|
|||51,786
38,536|
|||**2023**
**2022**
**£**
**£**
646
580
13,023
12,876|
|||13,669
13,456|
10
**10 Related party transactions**
None of the trustees received any remuneration from the association in the year (2022:none). Two of the Trustees received reimbursed expenses during the year totalling £29 (2022: £263).
## **11 Tangible Fixed Assets**
|**Trophies**
**Freehold Land**
**Assets in Course of**
**Construction**
**£**
**£**
**£**
**Cost or valuation**
At 1 October 2022
5,961
18,323
-
Additions
-
-
-
Disposal
Transfers
-
**At 30 September 2023**
5,961
18,323
-
**Accumulated depreciation**
At 1 October 2022
2,386
-
-
Released on disposals
Charge for the year
397
-
-
**At 30 September 2023**
2,783
-
-
**Net book value**
**At 30 September 2023**
3,178
18,323
-
At 30 September 2022
3,575
18,323
-
**12**
**Investment assets**
**Fixed asset investments**
Market value at 1 October 2022
Less: net loss on revaluation
Market value at 30 September 2023
**Analysis of investments**
Investments listed on the London Stock Exchange
Non-listed investments
Bank interest on cash held as investment
**Material investment holdings**
The following investments are considered to be material in terms of value:
Investment held
619 units in M & G Charifund|**Trophies**
**Freehold Land**
**Assets in Course of**
**Construction**
**£**
**£**
**£**
5,961
18,323
-
-
-
-
-|**Buildings**
**£**
158,366
25,572
-
-|**Equipment**
**Total**
**£**
**£**
89,553
272,203
5,340
30,912
-
-
-
-|
|---|---|---|---|
||5,961
18,323
-|183,938|94,893
303,115|
||2,386
-
-
397
-
-|89,915
-
7,840|40,103
132,404
-
-
4,786
13,023|
||2,783
-
-|97,755|44,889
145,427|
||3,178
18,323
-|86,183|50,004
157,688|
||3,575
18,323
-|68,451|49,450
139,799|
|||**Market value**
**at year end**
**£**
8,888
23
3,259|**£**
8,522
366
8,888
**Income from**
**investments**
**for the year**
**£**
656
-
-
656
**Value at**
**30 September**
**2023**
**£**
8,858|
|||12,170||
|||||
11
**2023 2022 £ £**
## **13 Debtors and Prepayments**
Amounts falling due within one year:
|Other debtors
**Creditors and accruals**
Other creditors
Accruals and deferred income|532
2,557|
|---|---|
||532
2,557|
||**2023**
**2022**
**£**
**£**
4,320
14,968
40,268
30,618|
||44,588
45,586|
## **14 Creditors and accruals**
## **15 Restricted income funds**
Funds held:
**Name of fund Purpose of Fund** Research Fund Funding towards dedicated beekeeping scientific research Show Fund Organisation of the Annual Surrey Honey Show Trophy Reserve Fund Provision of new trophies
## **Movement of funds**
|**Movement of funds**||
|---|---|
|**Fund name:**
Research Fund
Show Fund
Trophy Reserve Fund|**Balance**
**Transfers**
**Balance**
**at**
**Incoming**
**Outgoing**
**at**
**1 October 2022**
**Resources**
**Resources**
**30 September 2023**
**£**
**£**
**£**
**£**
484
(484)
-
5,240
395
(1,133)
4,502
348
-
348|
||6,072
395
(1,617)
4,850|
12