OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2022-09-30-accounts

Surrey Beekeepers’ Association

Registered Charity Number 1026386

REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

1

Surrey Beekeepers’ Association

BACKGROUND INFORMATION

REGISTERED CHARITY NUMBER
1026386
CORRESPONDENCE ADDRESS Ms J Hogarth
SBKAInfo@gmail.com
TRUSTEES Mr RJ Maurer (Chairman)
Ms J Hogarth (Secretary)
Mrs P McMahon (Treasurer)
Mr D Read (Croydon)
Ms G Futcher (Epsom)
Ms R Mist (Farnham)
Mr M Clarke (Guildford)
Mr M Milner (Kingston)
Mr R Bradfield (Reigate)
Ms J Hunter (Weybridge)
Mr S Derry (Wimbledon)
PRINCIPAL BANKERS
CAF Bank Ltd
PO Box 289
Kings Hill
West Malling
Kent ME19 4TA
LEGAL ADVISORS Dollman & Pritchard
8 The Square
Caterham
Surrey CR3 6XS
INDEPENDENT EXAMINER Alexanders Chartered Accountants
Abbey House, 25 Clarendon Road
Redhill
Surrey RH1 1QZ
INDEX TO FINANCIAL STATEMENTS
Pages
Trustees’ annual report 3-5
Independent examiner’s report 6
Statement of financial activities 7
Balance sheet 8
Notes to the financial statements 9-12

2

TRUSTEES REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2022

Surrey Beekeepers’ Association

REFERENCE AND ADMINISTRATIVE INFORMATION

The Association was founded in 1879, and is registered with the Charity Commission under charity number 1026386. The Trustees of the Association and Professional Advisors are listed on page 1.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The Association is governed by its Constitution, which was adopted on 30 September 2008. Addenda to this Constitution were passed on 5 December 2009, 5 March 2010 and 3 December 2011.

Governing Bodies

The structure of the Association consists of a Council and eight separate divisions with a total of over 1,000 members. These eight divisions are Croydon, Epsom, Farnham, Guildford, Kingston, Reigate, Weybridge and Wimbledon. The Council has eleven Trustees and a representative from each of the eight divisions. The Trustees comprise three appointed officers and one nominee from each division. Trustees are appointed or re-appointed annually at the Annual General Meeting.

Organisational Management

The Trustees of the Association are legally responsible for the overall management and control of the Association and meet at least three times a year. The work of implementing their policies is carried out largely by the eight divisional committees. The Show Committee, which organises the Association’s Annual Surrey Honey Show, meets at least twice a year. Council members are appointed at the Annual General Meeting to undertake administrative duties concerning education; technical; health and safety; archives and the website. Council members are also appointed to represent the Association at the British Beekeepers' Association's annual delegates meeting, the Bee Diseases Insurance annual general meeting and as a nominee at shareholder meetings of Bee Craft Limited.

Risk Management

The Trustees are responsible for the management of the operational and financial aspects of the Association:

- Operational risk

Divisions that have their own apiaries have procedures in place to promote safety to members, visitors and the general public. Procedures are continually reviewed to ensure that all beekeeping activities are conducted in a safe manner.

- Financial risk

The Association seeks to obtain a reasonable return on its surplus funds whilst retaining flexibility of access should unforeseen expenditure arise. Surplus funds are placed on deposit and rates of return reviewed regularly to ensure that satisfactory market rates are obtained. For the longer term, the Association has invested in the low risk M&G Charifund for both income and capital growth which this investment normally provides.

OBJECTIVES AND ACTIVITIES

Charitable Objects

The objects of the Association, as set out in the Constitution, are to:

(i) promote and further the craft of beekeeping in the County of Surrey;

(ii) advance the education of the public in the environmental and economic importance of bees;

(iii) as an Area Association of the British Beekeepers’ Association, to render such assistance in the pursuit of its objectives as may be appropriate.

3

Surrey Beekeepers’ Association

TRUSTEES REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2022 (continued)

OBJECTIVES AND ACTIVITIES (continued)

Charitable Activities

When planning the activities of the Association, the Trustees consider the Charity Commission’s guidance on public benefit. In carrying out its charitable objects, the Association undertakes a wide range of activities including classroom and apiary-based training courses, examination preparation, school visits, shows, talks, demonstrations, swarm collection services and public advisory help lines.

Volunteers

All activities are carried out by members on a voluntary basis. The Trustees thank them all for their commitment throughout the year.

REVIEW OF ACHIEVEMENTS AND PERFORMANCE FOR THE YEAR

2022 saw activities returning to pre-pandemic levels with more face to face courses and events than held during the pandemic. Courses organised by the Association in 2022 totalled 26 with 528 attendees and other events organised by divisions within the Association totalled 121. During 2022 the Associations membership remained strong at 30 September 2022 totalled 1,257 (2021: 1,126).

All members of the Association are encouraged to take BBKA Beekeeping Examinations; During 2022 45 candidates took and passed the basic assessment with 11 of those candidates achieving a distinction and 25 a credit; 4 candidates took and passed the Honey Bee Health practical assessment. 2 Beekeepers passed the General Husbandry assessment in the summer and as a result one of those beekeepers has now achieved the BBKA status of Qualified Beekeeper. During 2022 one beekeeper passed the Advanced Husbandry Assessment and as a result is now a Master Beekeeper. As a result of Surrey BKA's candidates successes above the basic level in 2021 BBKA awarded Surrey BKA the George Knights award in January 2022 which came with a small monetary award of £100.

The websites managed by the Association continues to offer the public comprehensive information and guidance on all aspects of bees and beekeeping including book lists, bee friendly flora and honey recipes.

Close liaison was maintained during the year with the Animal and Plant Health Agency (APHA) which includes the National Bee Unit (NBU). Within the NBU the Bee Inspectorate monitor the health of the honey bee population and raise awareness of best practice. The Trustees encouraged Association members to take advantage of the services offered by APHA especially BeeBase. This is a voluntary register of beekeepers, their apiaries and their colonies and offers online instruction in beekeeping.

4

Surrey Beekeepers’ Association

TRUSTEES REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2022 (continued)

FINANCIAL REVIEW AND RESULTS FOR THE YEAR

Fundraising Performance

The Association received donations of £18,764 (2021: £10,242). Of these, the Weybridge and Reigate divisions raised £14,648 towards the costs of their educational and apiary projects

Financial Results 2022

The operating surplus for the year was £55,629 (2021:£27,292). This was an increase of £28,337 (2020:increase £16,565). The major sources of income during the year were subscriptions £61,011 (2020: £55,519), course fees £20,972 (2020: £27,959), donations £10,242 (2020: £26,123) and equipment sales £31,286 (2020: £35,718).

The Association’s listed investments decreased in value by £1,025 (2021: increase of £2,066). In addition there was a small decrease in investment earnings in both dividends and bank interest.

Total expenditure increased by £26,935 from £111,539 in 2021 to £138,474 in 2022. This increase was predominantly due to a increase in Apiary running expenses from £21,332 in 2021 to £28,015 in 2022.

Reserves policy

The Trustees seek to hold sufficient unrestricted reserves to cover any exceptional situation that might arise and ensure the full operating function of the divisions and the services which each provides to the community. Restricted funds are held to ensure that the monies raised for specific purposes are not diverted to other projects. At 30 September 2022, Restricted funds totalled £6,072 (2021: £6,338) comprising £5,240 (2021: £5,506) for the Association’s organisation of its Annual Surrey Honey Show together with other smaller balances for renewing trophies and honeybee research.

Basis of Accounting

The Financial Statements have been prepared in accordance with the accounting policies set out in the notes to the Financial Statements

FUTURE PLANS

The Trustees will continue to place great emphasis on the education and training of members. A wide range of courses will be offered to the membership to broaden the skills base available within each division. More trainers will be available, particularly for the advanced courses.

………………………………………………………………………….R J Maurer (Chairman)

………………………………………………………………………….P A McMahon (Treasurer)

Date: 11 July 2023

5

ALEXANDERS Chartered Accountants

Abbey House 25 Clarendon Road Redhill Surrey RH1 1QZ

Independent Examiner’s report

to the Trustees of Surrey Beekeepers’ Association

We report on the Accounts of the Association for the year ended 30 September 2022 set out on pages 6 to 12.

Your attention is drawn to the fact that the charity has prepared the Financial Statements in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.

We understand that this has been done in order for the Financial Statements to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

Respective responsibilities of Trustees and Examiner

The Charity’s Trustees are responsible for the preparation of the Financial Statements. The Charity’s Trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an Independent Examination is needed.

It is our responsibility to:

Basis of the Independent Examiner’s statement

Our examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the Financial Statements presented with those records. It also consideration of any unusual items or disclosures in the Financial Statements, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the Financial Statements present a 'true and fair view' and the report is limited to those matters set out in the next statement.

Independent Examiner’s statement

In connection with our examination, no matter has come to our attention

(2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 11 July 2023

Alexanders Chartered Accountants are registered to carry on audit work in the UK by the ICAEW

6

SURREY BEEKEEPERS ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2022

Notes
Incoming resources
Incoming resources from generated
funds
Voluntary income:
3
Activities for generating funds
4
Investment Income
5
Total incoming resources
Resources expended
Costs of Generating Funds
Costs of generating voluntary income
6
Fundraising costs
7
Charitable activities
8
Support Costs
9
Total resources expended
Net incoming resources before other recognised
gains/losses
Gains and losses on investment assets
12
Net movement in funds
Total funds brought forward
Total funds carried forward		 Unrestricted
Restricted
Total
Total
Funds
Funds
Funds
Funds
2022
2021
£
£
£
£
131,532
131,532
94,279
61,571
351
61,922
43,787
649
649
765
193,752
351
194,103
138,831
48,328
48,328
47,168
37,565
589
38,154
23,847
38,536
38,536
28,144
13,456
13,456
12,380
137,885
589
138,474
111,539
55,867
(238)
55,629
27,292
-1,025
-1,025
2,066
54,842
(238)
54,604
29,358
433,537
6,310
439,847
410,489
488,379
6,072
494,451
439,847

7

SURREY BEEKEEPERS ASSOCIATION

BALANCE SHEET AT 30 SEPTEMBER 2022

Notes
Fixed Assets
Tangible fixed assets
11
Investments
12
Current Assets
Stock and work in progress
Debtors and prepayments
13
Cash at bank in hand
Creditors
Amounts falling due within one year
14
Net current assets
Net assets
Funds of the Charity
Unrestricted Funds
Restricted Funds
15
Total Funds
R J Maurer
P A McMahon		 Unrestricted
Restricted
Total
Total
Funds
Funds
Funds
Funds
2022
2021
£
£
£
£
139,799
-
139,799
148,484
11,804
-
11,804
12,829
151,603
-
151,603
161,313
14,985
14,985
13,855
2,557
2,557
2,258
364,820
6,072
370,892
319,353
382,362
6,072
388,434
335,466
-45,586
-45,586
-56,932
336,776
6,072
342,848
278,534
488,379
6,072
494,451
439,847
488,379
488,379
433,537
6,072
6,072
6,310
488,379
6,072
494,451
439,847
Chairman
Treasurer

11 July 2023

8

SURREY BEEKEEPERS ASSOCIATION

Notes to the Financial Statements

For the year ended 30 September 2022

1 Accounting Policies

The following accounting policies have been complied with in preparing the financial statements:

Basis of Accounting

The financial statements have been prepared under the historic cost convention, as modified by the revaluation of investments at market value. The financial statements are in accordance with applicable accounting standards, the Charitues SORP 2007 (Accounting and Reporting by Charities) and comply with the Charities Act 2011.

Incoming resources

a) Income is recognised in the Statement of Financial Activities when the association becomes entitled to the resources, the Trustees are virtually certain they will receive the resources and the monetary value can be measured with sufficient reliability. b) Donated services are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the Association is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the Association of the service or facility received.

c) Investment income is recorded when receivable.

Expenditure and Liabilities

Expenditure is included in the financial statements on an acccruals basis. Irrecoverable VAT is charged to the Statement of Financial Activities as incurred. Assets

a) Tangible fixed assets for use by the Association are capitalised if they can be used for more than one year and cost at least £500. They are valued at cost.

b) Quoted investments have been valued at market value at the balance sheet date. Other investment assets are included at Trustees' best estimate of market value.

c) Unrealised and realised investment gains and losses are shown net in the Statement of Financial Activities.

Restricted Funds

Restricted Funds comprise donations received and other income held on trust to be applied for specific purposes

2 Taxation The association is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes.

3 Voluntary Income

Subscriptions
Bee Diseases Insurance Premiums
Course Fees
Donations		 2022
2021
£
£
79,017
61,011
2,134
2,054
31,617
20,972
18,764
10,242
131,532
94,279

9

4 Activities for Generating Income

Activities for Generating Income
Divisional equipment and honey sales
Shows
Hive and other equipment rental
Other activities		 Unrestricted
Restricted
2022
2021
Funds
Funds
Total
Total
£
£
£
£
41,211
41,211
31,286
9,203
351
9,554
6,970
1,742
1,742
1,614
9,415
9,415
3,917
61,571
351
61,922
43,787
5
Investment Income
Dividends on listed investments
Bank Interest
6
Costs of Generating Voluntary Income
Capitations to British Beekeeping Association
Subscriptions to Beecraft
Bee Diseases Insurance Premiums
Newsletters
Miscellaneous
7
Fundraising Costs
Unrestricted
Restricted
Funds
Funds
£
£
Equipment trading and honey preparation
28,288
Shows
1,941
589
Other Activities
7,336
37,565
589
8
Charitable Activities
Meetings and Courses
Donations
Apiary Expenses
9
Support Costs
Administration
Depreciation		 5
Investment Income
Dividends on listed investments
Bank Interest
6
Costs of Generating Voluntary Income
Capitations to British Beekeeping Association
Subscriptions to Beecraft
Bee Diseases Insurance Premiums
Newsletters
Miscellaneous
7
Fundraising Costs
Unrestricted
Restricted
Funds
Funds
£
£
Equipment trading and honey preparation
28,288
Shows
1,941
589
Other Activities
7,336
37,565
589
8
Charitable Activities
Meetings and Courses
Donations
Apiary Expenses
9
Support Costs
Administration
Depreciation		 2022
2021
£
£
506
421
143
344
649
765
2022
2021
£
£
22,066
21,153
19,051
19,275
3,338
2,882
361
434
3,512
3,424
48,328
47,168
2022
2021
Total
Total
£
£
28,288
19,337

2,530
1,893
7,336
2,617
37,565
589		 38,154
23,847
2022
2021
£
£
8,354
5,906
2,167
906
28,015
21,332
38,536
28,144
2022
2021
£
£
580
519
12,876
11,861
13,456
12,380

10

10 Related party transactions

None of the trustees received any remuneration from the association in the year (2021:none). Two of the Trustees received reimbursed expenses during the year totalling £263 (2021: none).

11 Tangible Fixed Assets

Trophies
Freehold Land
Assets in Course of
Construction
£
£
£
Cost or valuation
At 1 October 2021
5,961
18,323
-
Additions
-
-
-
Disposal
Transfers
-
At 30 September 2022
5,961
18,323
-
Accumulated depreciation
At 1 October 2021
1,987
-
-
Released on disposals
Charge for the year
399
-
-
At 30 September 2022
2,386
-
-
Net book value
At 30 September 2022
3,575
18,323
-
At 30 September 2021
3,974
18,323
-
12
Investment assets
Fixed asset investments
Market value at 1 October 2021
Less: net loss on revaluation
Market value at 30 September 2022
Analysis of investments
Investments listed on the London Stock Exchange
Non-listed investments
Bank interest on cash held as investment
Material investment holdings
The following investments are considered to be material in terms of value:
Investment held
619 units in M & G Charifund		 Trophies
Freehold Land
Assets in Course of
Construction
£
£
£
5,961
18,323
-
-
-
-
-		 Buildings
£
158,366
-
-
-		 Equipment
Total
£
£
85,506
268,156
4,192
4,192
(145)
(145)
-
-
5,961
18,323
-		 158,366 89,553
272,203
1,987
-
-
399
-
-		 81,962
-
7,953		 35,723
119,672
(145)
(145)
4,525
12,877
2,386
-
-		 89,915 40,103
132,404
3,575
18,323
-		 68,451 49,450
139,799
3,974
18,323
-		 76,404 49,783
148,484
Market value
at year end
£
8,522
23
3,259		 £
9,547
(1,025)
8,522
Income from
investments
for the year
£

506

-

-
506
Value at
30 September
2022
£
8,492
11,804
8,492

11

2022 2021 £ £

13 Debtors and Prepayments

Amounts falling due within one year:

Other debtors
Creditors and accruals
Other creditors
Accruals and deferred income		 2,557
2,258
2,557
2,258
2022
2021
£
£
14,968
10,204
30,618
46,728
45,586
56,932

14 Creditors and accruals

15 Restricted income funds

Funds held:

Name of fund Purpose of Fund Research Fund Funding towards dedicated beekeeping scientific research Show Fund Organisation of the Annual Surrey Honey Show Trophy Reserve Fund Provision of new trophies

Movement of funds

Movement of funds
Fund name:
Research Fund
Show Fund
Trophy Reserve Fund		 Balance
Transfers
Balance
at
Incoming
Outgoing
at
1 October 2021
Resources
Resources
30 September 2022
£
£
£
£
484
-
484
5,478
351
(589)
5,240
348
-
348
6,310
351
(589)
6,072

12