## **Surrey Beekeepers’ Association**
Registered Charity Number 1026386
**REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021**
0
## **Surrey Beekeepers’ Association**
## **BACKGROUND INFORMATION**
REGISTERED CHARITY NUMBER 1026386
CORRESPONDENCE ADDRESS Ms J Hogarth SBKAInfo@gmail.com TRUSTEES Mr RJ Maurer (Chairman) Ms J Hogarth (Secretary) Mrs P McMahon (Treasurer) Mr D Read (Croydon) Ms D Middlecoat (Epsom) Ms R Mist (Farnham) Mr M Clarke (Guildford) Mr M Milner (Kingston) Mr R Bradfield (Reigate) Ms J Hunter (Weybridge) Mr S Derry (Wimbledon) PRINCIPAL BANKERS CAF Bank Ltd. PO Box 289 Kings Hill West Malling Kent ME19 4TA LEGAL ADVISORS Dollman & Pritchard 8 The Square Caterham Surrey CR3 6XS INDEPENDENT EXAMINER Alexanders Chartered Accountants Abbey House, 25 Clarendon Road Redhill Surrey RH1 1QZ
## **INDEX TO FINANCIAL STATEMENTS**
||Pages|
|---|---|
|Trustees’ annual report|2-4|
|Independent examiner’s report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the financial statements|8-12|
1
**Surrey Beekeepers’ Association**
## **TRUSTEES REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021**
## **REFERENCE AND ADMINISTRATIVE INFORMATION**
The Association was founded in 1879, and is registered with the Charity Commission under charity number 1026386. The Trustees of the Association and professional advisors are listed on page 1.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## _**Governing Document**_
The Association is governed by its Constitution, which was adopted on 30 September 2008. Addenda to this Constitution were passed on 5 December 2009, 5 March 2010 and 3 December 2011.
## _**Governing Bodies**_
The structure of the Association consists of a Council and eight separate divisions with a total of over 1,000 members. These eight divisions are Croydon, Epsom, Farnham, Guildford, Kingston, Reigate, Weybridge and Wimbledon. The Council has eleven Trustees and a representative from each of the eight divisions. The Trustees comprise three appointed officers and one nominee from each division. Trustees are appointed or reappointed annually at the Annual General Meeting.
## _**Organisational Management**_
The Trustees of the Association are legally responsible for the overall management and control of the Association and meet at least three times a year. The work of implementing their policies is carried out largely by the eight divisional committees. The Show Committee, which organises the Association’s participation in the annual Surrey County Show, meets at least twice a year. Council members are appointed at the Annual General Meeting to undertake administrative duties concerning education; examinations; technical; health and safety; archives and the website. Council members are also appointed to represent the Association at the British Beekeepers’ Association’s annual delegates meeting, the Bee Diseases Insurance annual general meeting and as a nominee at shareholder meetings of Bee Craft Limited.
## _**Risk Management**_
The Trustees are responsible for the management of the operational and financial aspects of the Association.
## _- Operational risk_
Divisions that have their own apiaries have procedures in place to promote safety to members, visitors and the general public. Procedures are continually reviewed to ensure that all beekeeping activities are conducted in a safe manner.
## _- Financial risk_
The Association seeks to obtain a reasonable return on its surplus funds whilst retaining flexibility of access should unforeseen expenditure arise. Surplus funds are placed on deposit and rates of return reviewed regularly to ensure that satisfactory market rates are obtained. For the longer term, the Association has invested in the low risk M&G Charifund for both income and capital growth which this investment normally provides.
## **OBJECTIVES AND ACTIVITIES**
## _Charitable Objects_
The objects of the Association, as set out in the Constitution, are to:
- (i) promote and further the craft of beekeeping in the County of Surrey;
- (ii) advance the education of the public in the environmental and economic importance of bees;
- (iii) as an Area Association of the British Beekeepers’ Association, to render such assistance in the pursuit of its objectives as may be appropriate.
2
**Surrey Beekeepers’ Association**
## **TRUSTEES REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021 (continued)**
## **OBJECTIVES AND ACTIVITIES (continued)**
## _Charitable Activities_
When planning the activities of the Association, the Trustees consider the Charity Commission’s guidance on public benefit. In carrying out its charitable objects, the Association undertakes a wide range of activities including classroom and apiary-based training courses, examination preparation, school visits, shows, talks, demonstrations, swarm collection services and public advisory help lines.
_Volunteers_
All activities are carried out by members on a voluntary basis. The Trustees thank them all for their commitment throughout the year.
## **REVIEW OF ACHIEVEMENTS AND PERFORMANCE FOR THE YEAR**
2021 like 2020 was another very different beekeeping year. The Association has emerged from lockdown and has cautiously begun face to face courses and events whilst continuing to use online facilities. Online courses and events have proved to be very popular and it is expected that they will become a permanent feature of the Association’s activities. Courses organised by the Association in 2021 totalled 24 with 521 attendees and other events totalled 130. During 2021 the Associations membership remained strong and at 30 September 2021 totalled 1,126 (2020: 1,068).
All members of the Association are encouraged to take BBKA Beekeeping Examinations; however, these Examinations were delayed until April 2021 to allow the BBKA Examinations Board sufficient time to set up an online system which enabled candidates to sit for exams from their own homes with online invigilation. 25 candidates passed a total of 28 modules in April and of those candidates, one has gained the Intermediate Theory Certificate having passed modules 1,2 and 3 and one other and one candidate has passed all 7 modules and as a result has gained the Advanced Theory Certificate. Looking at numbers for practical assessments, during 2021 40 candidates passed the Basic assessment, 16 passed the Bee Health assessment. 3 candidates passed the General Husbandry assessment and 1 candidate passed the Advanced Husbandry assessment. 7 of the 8 Surrey Divisions fielded candidates for the basic assessment and 4 divisions had candidates taking the Bee Health Assessment.
The websites managed by the Association continues to offer the public comprehensive information and guidance on all aspects of bees and beekeeping including book lists, bee friendly flora and honey recipes. Close liaison was maintained during the year with the Animal and Plant Health Agency (APHA) which includes the National Bee Unit (NBU). Within the NBU the Bee Inspectorate monitor the health of the honey bee population and raise awareness of best practice. The Trustees encouraged Association members to
take advantage of the services offered by APHA especially BeeBase. This is a voluntary register of beekeepers, their apiaries and their colonies and offers online instruction in beekeeping.
3
**Surrey Beekeepers’ Association**
## **TRUSTEES REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021 (continued)**
## **FINANCIAL REVIEW AND RESULTS FOR THE YEAR**
## _**Fundraising Performance**_
The Association received donations of £10,242 (2020: £26,123). Of these, the Weybridge and Reigate divisions raised £6,634 towards the costs of their educational and apiary projects
## _**Financial Results** 2021_
The operating surplus for the year was £27,292 (2020:£10,727). This was an increase of £16,565 (2020:decrease £20,434).
The major sources of income during the year were subscriptions £61,011 (2020: £55,519), course fees £20,972 (2020: £27,959), donations £10,242 (2020: £26,123) and honey and equipment sales £31,286 (2020: £35,718). The Association’s listed investments increased in value by £2,066 (2020: decrease of £2,384). In addition there was a small decrease in investment earnings in both dividends and bank interest.
Total expenditure decreased by £41,452 from £152,991 in 2020 to £111,539 in 2021. This decrease was predominantly due to a decrease in Apiary running expenses from £41,775 in 2020 to £21,332 in 2021.
## _**Reserves policy**_
The Trustees seek to hold sufficient unrestricted reserves to cover any exceptional situation that might arise and ensure the full operating function of the divisions and the services which each provides to the community. Restricted funds are held to ensure that the monies raised for specific purposes are not diverted to other projects. At 30 September 2021, restricted funds totalled £6,338 (2020:£7,235) comprising £5,506 (2020: £6,403) for the Association’s participation in the Surrey County Show together with other smaller balances for renewing trophies and honeybee research.
## _**Basis of Accounting**_
The Financial Statements have been prepared in accordance with the accounting policies set out in the notes to the Financial Statements.
## **FUTURE PLANS**
The Trustees will continue to place great emphasis on the education and training of members. A wide range of courses will be offered to the membership to broaden the skills base available within each division. More trainers will be available, particularly for the advanced courses.
> ………………………………………………………………………….R J Maurer (Chairman)
> ………………………………………………………………………….P A McMahon (Treasurer)
21 July 2022
4
**ALEXANDERS Chartered Accountants**
**Abbey House 25 Clarendon Road Redhill Surrey RH1 1QZ**
## **Independent Examiner’s report to the Trustees of Surrey Beekeepers’ Association**
We report on the Accounts of the Association for the year ended 30 September 2021 set out on pages 6 to 12.
Your attention is drawn to the fact that the charity has prepared the Financial Statements in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.
We understand that this has been done in order for the Financial Statements to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
## **Respective responsibilities of Trustees and Examiner**
The Charity’s Trustees are responsible for the preparation of the Financial Statements. The Charity’s Trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an Independent Examination is needed.
It is our responsibility to:
- examine the Financial Statements under section 145 of the 2011 Charities Act,
- to follow the procedures laid down in the general Directions given by the Commission under section 145(5)(b) of the 2011 Act and
- to state whether particular matters have come to our attention.
## **Basis of the Independent Examiner’s statement**
Our examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the Financial Statements presented with those records. It also includes consideration of any unusual items or disclosures in the Financial Statements, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the Financial Statements present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
## **Independent Examiner’s statement**
In connection with our examination, no matter has come to our attention
- (1) which gives us reasonable cause to believe that, in any material respect, the requirements: to keep accounting records in accordance with section 130 of the 2011 Act and
- to prepare Financial Statements which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
- (2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 21 July 2022
Alexanders Chartered Accountants are registered to carry on audit work in the UK by the ICAEW
5
**Surrey Beekeepers’ Association**
## **STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 30 SEPTEMBER 2021**
|Incoming resources
Incoming resources from generated funds
Voluntary income
Activities for generating funds
Investment income
Total incoming resources
Resources expended
Costs of Generating Funds
Costs of generating voluntary income
Fundraising costs
Charitable activities
Support costs
Total resources expended
Net incoming resources before other
recognised gains
Gains and (losses) on investment assets
Net movement in funds
Total funds brought forward
Total funds carried forward|**Notes**
3
4
5
6
7
8
9
12||**Unrestricted**
**funds**
£
94,279
43,698
765|**Restricted**
**income**
**funds**
**2021**
£
£
-
94,279
89
43,787
-
765
89
138,831
-
47,168
986
23,847
**-**
28,144
-
12,380
986
111,539
(897)
27,292
-
2,066
(897)
29,358
7,235
410,605
6,338
439,963|**Restricted**
**income**
**funds**
**2021**
£
£
-
94,279
89
43,787
-
765
89
138,831
-
47,168
986
23,847
**-**
28,144
-
12,380
986
111,539
(897)
27,292
-
2,066
(897)
29,358
7,235
410,605
6,338
439,963|**2020**
£
111,875
50,906
937|
|---|---|---|---|---|---|---|
||||||||
||||||||
||||138,742|||163,718|
||||47,168
22,861
28,144
12,380|||45,001
37,179
57,969
12,842|
||||110,553|||152,991|
||||||||
||||28,189
2,066|||10,727
(2,384)|
||||30,255
403,370|||8,343
402,262|
||||433,625|||410,605|
6
**Surrey Beekeepers’ Association**
## **BALANCE SHEET AS AT 30 SEPTEMBER 2021**
|Fixed assets
Tangible assets
Investments
_Total fixed assets_
Current assets
Stock and work in progress
Debtors and prepayments
Cash at bank and in hand
_Total current assets_
Creditors: amounts falling due within one
year
_Net current assets_
_Net assets_
Funds of the Charity
Unrestricted funds
Restricted income funds
_Total funds_|**Notes**
11
12
13
14
15||**Unrestricted**
**funds**
£
148,484
12,829|**Restricted**
**income**
**funds**
**2021**
£
£
-
148,484
-
12,829
-
161,313
-
13,855
-
2,258
6,338
319,469
6,338
335,582
-
(56,932)
6,338
278,650
6,338
439,963
-
433,625
6,338
6,338
6,338
439,963|**Restricted**
**income**
**funds**
**2021**
£
£
-
148,484
-
12,829
-
161,313
-
13,855
-
2,258
6,338
319,469
6,338
335,582
-
(56,932)
6,338
278,650
6,338
439,963
-
433,625
6,338
6,338
6,338
439,963|**2020**
£
159,776
10,763|
|---|---|---|---|---|---|---|
||||||||
||||||||
||||161,313|||170,539|
||||13,855
2,258
313,131|||13,831
1,894
281,298|
||||329,244|||297,023|
||||(56,932)|||(56,957)|
||||272,312|||240,066|
||||||||
||||433,625|||410,605|
||||433,625
-|||403,370
7,235|
||||433,625|||410,605|
………………………………………………………………… R J Maurer _Chairman_
………………………………………………………................ P McMahon _Treasurer_
21 July 2022
7
**Surrey Beekeepers’ Association**
## **Notes to the Financial Statements**
For the year ended 30 September 2021
## **1. Accounting Policies**
The following accounting policies have been complied with in preparing the financial statements:
## Basis of Accounting
These financial statements have been prepared on the historic cost convention and going concern basis with the exception that investments are valued at market value. The Financial Statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE), and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015. The Financial Statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
## Incoming Resources
a) Income is recognised in the Statement of Financial Activities when the association becomes entitled to the resources, the Trustees are virtually certain they will receive the resources and the monetary value can be measured with sufficient reliability.
b) Donated services are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the association is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the association of the service or facility received.
c) Investment income is recorded when receivable.
c) Gift Aid reclaimable on donations to the association is included with the amount received.
## Expenditure and Liabilities
Expenditure is included in the financial statements on an accruals basis. Irrecoverable VAT is charged to the Statement of Financial Activities as incurred.
## Assets
- a) Tangible fixed assets for use by the Association are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost.
- Depreciation on buildings is charged on a straight line basis over 4-20 years.
- Depreciation on equipment is charged on a straight line basis over 3-10 years.
- b) Quoted investments have been valued at market value at the balance sheet date. Other investment assets are included at Trustees' best estimate of market value.
c) Unrealised and realised investment gains and losses are shown net in the Statement of Financial Activities.
d) Stocks comprising equipment for resale are valued at the lower of cost or market value.
## Restricted Funds
Restricted funds comprise donations received and other income held on trust to be applied for specific purposes.
## **2. Taxation**
The association is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes.
## **3. Voluntary income**
|Subscriptions
Bee Diseases Insurance premiums
Course fees
Donations|2021
£
61,011
2,054
20,972
10,242
94,279|2020
£
55,519
2,274
27,959
26,123|
|---|---|---|
|||111,875|
8
**Surrey Beekeepers’ Association**
## **Notes to the Financial Statements (continued)**
For the year ended 30 September 2021
## **4. Activities for generating funds**
|Divisional equipment and honey sales
Shows
Hive and other equipment rental
Other activities||Unrestricted
funds
£
31,286
6,881
1,614
3,917
43,698||Restricted
income
funds
£
-
89
-
-
89|Restricted
income
funds
£
-
89
-
-
89|2021
£
31,286
6,970
1,614
3,917
43,787|2020
£
35,718
4,586
2,132
8,470|
|---|---|---|---|---|---|---|---|
|||||||||
|||||||||
||||||||50,906|
## **5. Investment income**
|Dividends on listed investments
Bank interest|2021
£
421
344
765|2020
£
499
438|
|---|---|---|
|||937|
## **6. Costs of generating voluntary income**
|Capitations to British Beekeeping Association
Subscriptions to Beecraft
Bee Diseases Insurance premiums
Newsletters
Miscellaneous|2021
£
20,208
20,220
2,882
434
3,424
47,168|2020
£
20,180
18,284
3,323
647
2,567|
|---|---|---|
|||45,001|
## **7. Fundraising costs**
|Equipment trading and honey preparation
Shows
Other activities||Unrestricted
funds
£
19,337
907
2,617
22,861||Restricted
income
funds
£
-
986
-
986|Restricted
income
funds
£
-
986
-
986|2021
£
19,337
1,893
2,617
23,847|2020
£
30,439
2,841
3,899|
|---|---|---|---|---|---|---|---|
|||||||||
|||||||||
||||||||37,179|
9
**Surrey Beekeepers’ Association**
## **Notes to the Financial Statements (continued)**
For the year ended 30 September 2021
## **8. Charitable activities**
|Meetings and courses
Donations
Apiary expenses
**port costs**
Administration
Depreciation|2021
£
5,906
906
21,332
28,144
2021
£
519
11,861
12,380|2020
£
10,859
5,335
41,775|
|---|---|---|
|||57,969|
|||2020
£
338
12,504|
|||12,842|
## **9. Support costs**
## **10. Related party transactions**
None of the Trustees received any remuneration from the association in the year (2020: none). None of the Trustees received any reimbursed expenses during the year (2020: One, £80).
## **11. Tangible fixed assets**
|**Cost or valuation**
At 1 October 2020
Additions
Disposals
**At 30 September 2021**
**Accumulated depreciation**
At 1 October 2020
Released on disposals
Depreciation charge for the year
**At 30 September 2021**
**Net book value**
**At 30 September 2021**
At 30 September 2020||**Trophies**
£
5,961
-
-|**Freehold**
**Land**
£
18,323
-
-|**Buildings**
£
158,441
-
(75)|**Equipment**
£
82,332
3,251
-|**Total**
£
265,057
3,251
(75)|
|---|---|---|---|---|---|---|
|||5,961|18,323|158,366|85,583|268,233|
|||1,588
-
399|-
-
-|74,085
-
7,878|29,608
-
6,191|105,281
-
14,468|
|||1,987|-|81,963|35,799|119,749|
|||3,974|18,323|76,403|49,784|148,484|
|||4,373|18,323|84,356|52,724|
159,776|
10
**Surrey Beekeepers’ Association**
## **Notes to the Financial Statements (continued)**
For the year ended 30 September 2021
## **12. Investment assets**
|Fixed assets investments
Market value at 1 October 2020
plus: gain on revaluation
Market value at 30 September 2021|£
7,557
2,066|
|---|---|
||9,623|
|Analysis of investments
Investments listed on the London Stock Exchange
Non-listed investments
Bank interest on cash held as investment||Market
value
at year end
£
9,547
23
3,259
12,829|Income from|
|---|---|---|---|
||||investments
for the year
£
421
-
-|
||||421|
## Material investment holdings
The following investments are considered to be material in terms of value:
|Investment held
619 units in M&G Charifund|Value at
30 September 2021|Value at
30 September 2021|
|---|---|---|
|||
£
9,517|
## **13. Debtors and prepayments**
|Amounts falling due within one year:
Other debtors
Prepayments|2021
£
2,258
-
2,258|2020
£
1,894
-|
|---|---|---|
|||1,894|
11
**Surrey Beekeepers’ Association**
## **Notes to the Financial Statements (continued)**
For the year ended 30 September 2021
## **14. Creditors and accruals**
|Other creditors
Accruals and deferred income|2021
£
10,204
46,728
56,932|2020
£
5,242
51,715|
|---|---|---|
|||56,957|
## **15. Restricted income funds**
Funds held:
Name of fund Purpose of fund Research fund Funding towards dedicated beekeeping scientific research Show Fund Association in participation in Annual Surrey County Show Trophy Reserve Fund Provision for new trophies
Movement of funds:
|Fund name:
Research fund
Show fund
Trophy reserve fund||Balance as at
1 October 2020
£
484
6,403
348|Incoming
resources
£
-
89
-
-|Outgoing
resources
£
-
(986)
-
(986)||Balance as at
30 September 2021
£
484
5,506
348|
|---|---|---|---|---|---|---|
|||7,235|89|||6,338|
12