Surrey Beekeepers’ Association
Registered Charity Number 1026386
REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2020
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Surrey Beekeepers’ Association
BACKGROUND INFORMATION
REGISTERED CHARITY NUMBER 1026386 CORRESPONDENCE ADDRESS Ms J Hogarth SBKAInfo@gmail.com TRUSTEES Mr RJ Maurer (Chairman) Ms J Hogarth (Secretary) Mrs P McMahon (Treasurer) Mr D Read (Croydon) Ms D Middlecoat (Epsom) Ms R Mist (Farnham) Mr M Clarke (Guildford) Mr M Milner (Kingston) Mr R Bradfield (Reigate) Ms M Cooper (Weybridge) Retired 30 September 2020 Ms J Hunter (Weybridge) From 1 October 2020 Mr S Derry(Wimbledon) PRINCIPAL BANKERS CAF Bank Ltd. PO Box 289 Kings Hill West Malling Kent ME19 4TA LEGAL ADVISORS Dollman & Pritchard 8 The Square Caterham Surrey CR3 6XS INDEPENDENT EXAMINER Alexanders Chartered Accountants Abbey House, 25 Clarendon Road Redhill Surrey RH1 1QZ
INDEX TO FINANCIAL STATEMENTS
| Pages | |
|---|---|
| Trustees’ annual report | 2-4 |
| Independent examiner’s report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8-12 |
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Surrey Beekeepers’ Association
TRUSTEES REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2020
REFERENCE AND ADMINISTRATIVE INFORMATION
The Association was founded in 1879, and is registered with the Charity Commission under charity number 1026386. The Trustees of the Association and professional advisors are listed on page 1.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The Association is governed by its Constitution, which was adopted on 30 September 2008. Addenda to this Constitution were passed on 5 December 2009, 5 March 2010 and 3 December 2011.
Governing Bodies
The structure of the Association consists of a Council and eight separate divisions with a total of over 900 members. These eight divisions are Croydon, Epsom, Kingston, Farnham, Guildford, Reigate, Weybridge and Wimbledon. The Council has eleven Trustees and a representative from each of the eight divisions. The Trustees comprise three appointed officers and one nominee from each division. Trustees are appointed or reappointed annually at the Annual General Meeting.
Organisational Management
The Trustees of the Association are legally responsible for the overall management and control of the Association and meet at least three times a year. The work of implementing their policies is carried out largely by the eight divisional committees. The Show Committee, which organises the Association’s participation in the annual Surrey County Show, meets at least twice a year. Council members are appointed at the Annual General Meeting to undertake administrative duties concerning education; examinations; technical; health and safety; archives and the website. Council members are also appointed to represent the Association at the British Beekeepers’ Association’s annual delegates meeting, the Bee Diseases Insurance annual general meeting and as a nominee at shareholder meetings of Bee Craft Limited.
Risk Management
The Trustees are responsible for the management of the operational and financial aspects of the Association.
- Operational risk
Divisions that have their own apiaries have procedures in place to promote safety to members, visitors and the general public. Procedures are continually reviewed to ensure that all beekeeping activities are conducted in a safe manner.
- Financial risk
The Association seeks to obtain the a reasonable return on its surplus funds whilst retaining flexibility of access should unforeseen expenditure arise. Surplus funds are placed on deposit and rates of return reviewed regularly to ensure that satisfactory market rates are obtained. For the longer term, the Association has invested in the low risk M&G Charifund for both income and capital growth which this investment normally provides.
OBJECTIVES AND ACTIVITIES
Charitable Objects
The objects of the Association, as set out in the Constitution, are to:
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(i) promote and further the craft of beekeeping in the County of Surrey;
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(ii) advance the education of the public in the environmental and economic importance of bees;
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(iii) as an Area Association of the British Beekeepers’ Association, to render such assistance in the pursuit of its objectives as may be appropriate.
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Surrey Beekeepers’ Association
TRUSTEES REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2020 (continued)
OBJECTIVES AND ACTIVITIES (continued)
Charitable Activities
When planning the activities of the Association, the Trustees consider the Charity Commission’s guidance on public benefit. In carrying out its charitable objects, the Association undertakes a wide range of activities including classroom and apiary-based training courses, examination preparation, school visits, shows, talks, demonstrations, swarm collection services and public advisory help lines.
Volunteers
All activities are carried out by members on a voluntary basis. The Trustees thank them all for their commitment throughout the year.
REVIEW OF ACHIEVEMENTS AND PERFORMANCE FOR THE YEAR
2020 was a year like no other and along with all other charitable organisations the Association was deeply affected by the Coronavirus (Covid 19) pandemic. The Association went into lockdown when instructed to by the UK government and immediately suspended all face to face courses and events.
Although the Association was faced with having to implement major changes in the provision of its courses and events its membership remained strong and at 30 September 2020 totalled 1,068 (2019: 976). Wherever possible events and courses were moved online and during the year the divisions within SBKA organised 21 courses both in person and online with 345 attendees and 169 events.
All members of the Association are encouraged to the BBKA Beekeeping Examinations, however, these were also affected by the Coronavirus epidemic. In November 2019 4 SBKA members passed the modular examinations but the March 2020 and November 2020 modules were subsequently cancelled by the BBKA Examination Board.
The websites managed by the Association continued to offer the public comprehensive information and guidance on all aspects of bees and beekeeping including book lists, bee friendly flora and honey recipes. Close liaison was maintained during the year with the Animal and Plant Health Agency (APHA) which includes the National Bee Unit (NBU). Within the NBU the Bee Inspectorate monitor the health of the honey bee population and raise awareness of best practice. The Trustees encouraged Association members to
take advantage of the services offered by APHA especially BeeBase. This is a voluntary register of beekeepers, their apiaries and their colonies and offers online instruction in beekeeping.
FINANCIAL REVIEW AND RESULTS FOR THE YEAR
Fundraising Performance
The Association received donations of £26,123 (2019: £19,533). Of these, the Weybridge and Reigate divisions raised £22,950 towards the costs of their educational and apiary projects
Financial Results 2020
The operating surplus for the year was £10,727 (2019:£31,161). This was a decrease of £20,434 (2019: increase £13,814).
The major sources of income during the year were subscriptions £55,519 (2019: £48,413), course fees £27,959 (2019: £32,873), donations £26,123 (2019: £19,533) and honey and equipment sales £35,718 (2019: £37,865). The Association’s listed investments decreased in value by £2,384 (2019: increase of £2). In contrast there was a small increase in investment earnings in both dividends and bank interest.
Total expenditure increased by £18,938 from £134,480 in 2019 to £152,991 in 2020. This increase was predominantly due to an increase Apiary running expenses from £23,715 in 2019 to £41,775 in 2020.
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Surrey Beekeepers’ Association
TRUSTEES REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2020 (continued)
Reserves policy
The Trustees seek to hold sufficient unrestricted reserves to cover any exceptional situation that might arise and ensure the full operating function of the divisions and the services which each provides to the community. Restricted funds are held to ensure that the monies raised for specific purposes are not diverted to other projects. At 30 September 2020, restricted funds totalled £7,235 (2019:£8,765) comprising £6,403 (2019: £7,333) for the Association’s participation in the Surrey County Show together with other smaller balances for renewing trophies and honeybee research.
Basis of Accounting
The Financial Statements have been prepared in accordance with the accounting policies set out in the notes to the Financial Statements.
FUTURE PLANS
The Trustees will continue to place great emphasis on the education and training of members. A wide range of courses will be offered to the membership to broaden the skills base available within each division. More trainers will be available, particularly for the advanced courses.
Current and longer-term aims of the Association are affected by the Coronavirus crisis which has affected all the population including beekeepers. Surrey Beekeepers Association is continuing to invest in online training courses for members who are currently self-isolating and also expanding the online accessibility of the craft to members of the public within the communities served.
………………………………………………………………………….R J Maurer (Chairman)
………………………………………………………………………….P A McMahon (Treasurer)
22 July 2021
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ALEXANDERS Chartered Accountants
Abbey House 25 Clarendon Road Redhill Surrey RH1 1QZ
Independent Examiner’s report to the Trustees of Surrey Beekeepers’ Association
We report on the Accounts of the Association for the year ended 30 September 2020 set out on pages 6 to 12.
Your attention is drawn to the fact that the charity has prepared the Financial Statements in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.
We understand that this has been done in order for the Financial Statements to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
Respective responsibilities of Trustees and Examiner
The Charity’s Trustees are responsible for the preparation of the Financial Statements. The Charity’s Trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an Independent Examination is needed.
It is our responsibility to:
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examine the Financial Statements under section 145 of the 2011 Charities Act,
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to follow the procedures laid down in the general Directions given by the Commission under section 145(5)(b) of the 2011 Act and
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to state whether particular matters have come to our attention.
Basis of the Independent Examiner’s statement
Our examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the Financial Statements presented with those records. It also includes consideration of any unusual items or disclosures in the Financial Statements, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the Financial Statements present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
Independent Examiner’s statement
In connection with our examination, no matter has come to our attention
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(1) which gives us reasonable cause to believe that, in any material respect, the requirements: to keep accounting records in accordance with section 130 of the 2011 Act and
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to prepare Financial Statements which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
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(2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 22 July 2021
Alexanders Chartered Accountants are registered to carry on audit work in the UK by the ICAEW
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Surrey Beekeepers’ Association
STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 30 SEPTEMBER 2020
| Incoming resources Incoming resources from generated funds Voluntary income Activities for generating funds Investment income Total incoming resources Resources expended Costs of Generating Funds Costs of generating voluntary income Fundraising costs Charitable activities Support costs Total resources expended Net incoming resources before other recognised gains Gains and (losses) on investment assets Transfer of Special Reserve to General Fund Net movement in funds Total funds brought forward Total funds carried forward |
Notes 3 4 5 6 7 8 9 12 |
Unrestricted funds £ 111,875 50,906 937 |
Restricted income funds 2020 £ £ - 111,875 - 50,906 - 937 - 163,718 - 45,001 930 37,179 - 57,969 - 12,842 930 152,991 (930) 10,727 - (2,384) (600) - (1.530) 8,343 8,765 402,262 7,235 410,605 |
Restricted income funds 2020 £ £ - 111,875 - 50,906 - 937 - 163,718 - 45,001 930 37,179 - 57,969 - 12,842 930 152,991 (930) 10,727 - (2,384) (600) - (1.530) 8,343 8,765 402,262 7,235 410,605 |
2019 £ 103,104 61,672 865 |
|
|---|---|---|---|---|---|---|
| 163,718 | 165,641 | |||||
| 45,001 36,249 57,969 12,842 |
42,000 41,021 36,915 14,544 |
|||||
| 152,061 | 134,480 | |||||
| 11,657 (2,384) 600 |
31,161 2 - |
|||||
| 9,873 393,497 |
31,163 371,099 |
|||||
| 403,370 | 402,262 |
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Surrey Beekeepers’ Association
BALANCE SHEET AS AT 30 SEPTEMBER 2020
| Fixed assets Tangible assets Investments Total fixed assets Current assets Stock and work in progress Debtors and prepayments Cash at bank and in hand Total current assets Creditors: amounts falling due within one year Net current assets Net assets Funds of the Charity Unrestricted funds Restricted income funds Total funds |
Notes 11 12 13 14 15 |
Unrestricted funds £ 159,776 10,763 |
Restricted income funds 2020 £ £ - 159,776 - 10,763 - 170,539 - 13,831 - 1,894 7,235 281,298 7,235 297,023 - (56,957) 7,235 240,066 7,235 410,605 - 403,370 7,235 7,235 7,235 410,605 |
Restricted income funds 2020 £ £ - 159,776 - 10,763 - 170,539 - 13,831 - 1,894 7,235 281,298 7,235 297,023 - (56,957) 7,235 240,066 7,235 410,605 - 403,370 7,235 7,235 7,235 410,605 |
2019 £ 170,958 13,223 |
|
|---|---|---|---|---|---|---|
| 170,539 | 184,181 | |||||
| 13,831 1,894 274,063 |
11,451 1,524 265,514 |
|||||
| 289,788 | 278,489 | |||||
| (56,957) | (60,408) | |||||
| 232,831 | 218,081 | |||||
| 403,370 | 402,262 | |||||
| 403,370 - |
393,497 8,765 |
|||||
| 403,370 | 402,262 |
………………………………………………………………… R J Maurer Chairman
………………………………………………………................ P McMahon Treasurer
22 July 2021
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Surrey Beekeepers’ Association
Notes to the Financial Statements
For the year ended 30 September 2020
1. Accounting Policies
The following accounting policies have been complied with in preparing the financial statements:
Basis of Accounting
These financial statements have been prepared on the historic cost convention and going concern basis with the exception that investments are valued at market value. The Financial Statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE), and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015. The Financial Statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure follows the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Incoming Resources
a) Income is recognised in the Statement of Financial Activities when the association becomes entitled to the resources, the Trustees are virtually certain they will receive the resources and the monetary value can be measured with sufficient reliability.
b) Donated services are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the association is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the association of the service or facility received.
c) Investment income is recorded when receivable.
c) Gift Aid reclaimable on donations to the association is included with the amount received.
Expenditure and Liabilities
Expenditure is included in the financial statements on an accruals basis. Irrecoverable VAT is charged to the Statement of Financial Activities as incurred.
Assets
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a) Tangible fixed assets for use by the Association are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost.
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Depreciation on buildings is charged on a straight line basis over 4-20 years.
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Depreciation on equipment is charged on a straight line basis over 3-10 years.
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b) Quoted investments have been valued at market value at the balance sheet date. Other investment assets are included at Trustees' best estimate of market value.
c) Unrealised and realised investment gains and losses are shown net in the Statement of Financial Activities.
d) Stocks comprising equipment for resale are valued at the lower of cost or market value.
Restricted Funds
Restricted funds comprise donations received and other income held on trust to be applied for specific purposes.
2. Taxation
The association is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes.
3. Voluntary income
| Subscriptions Bee Diseases Insurance premiums Course fees Donations |
2020 £ 55,519 2,274 27,959 26,123 111,875 |
2019 £ 48,413 2,285 32,873 19,533 |
|---|---|---|
| 103,104 |
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Surrey Beekeepers’ Association
Notes to the Financial Statements (continued)
For the year ended 30 September 2020
4. Activities for generating funds
| Divisional equipment and honey sales Shows Hive and other equipment rental Other activities |
Unrestricted funds £ 35,718 4,586 2,132 8,470 50,906 |
Restricted income funds £ - - - - - |
Restricted income funds £ - - - - - |
2020 £ 35,718 4,586 2,132 8,470 50,906 |
2019 £ 37,865 8,887 1,676 13,244 |
||
|---|---|---|---|---|---|---|---|
| 61,672 |
5. Investment income
| Dividends on listed investments Bank interest |
2020 £ 499 438 937 |
2019 £ 505 360 |
|---|---|---|
| 865 |
6. Costs of generating voluntary income
| Capitations to British Beekeepers Association Subscriptions to Beecraft Bee Diseases Insurance premiums Newsletters Miscellaneous |
2020 £ 20,180 18,284 3,323 647 2,567 45,001 |
2019 £ 16,744 18,815 3,105 812 2,524 |
|---|---|---|
| 42,000 |
7. Fundraising costs
| Equipment trading and honey preparation Shows Other activities |
Unrestricted funds £ 30,439 1,911 3,899 36,249 |
Restricted income funds £ - 930 - 930 |
Restricted income funds £ - 930 - 930 |
2020 £ 30,439 2,841 3,899 37,179 |
2019 £ 30,271 7,767 2,983 |
||
|---|---|---|---|---|---|---|---|
| 41,021 |
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Surrey Beekeepers’ Association
Notes to the Financial Statements (continued)
For the year ended 30 September 2020
8. Charitable activities
| Meetings and courses Donations Apiary expenses port costs Administration Depreciation |
2020 £ 10,859 5,335 41,775 57,969 2020 £ 338 12,504 12,842 |
2019 £ 12,357 763 23,795 |
|---|---|---|
| 36,915 | ||
| 2019 £ 1,810 12,734 |
||
| 14,544 |
9. Support costs
10. Related party transactions
None of the Trustees received any remuneration from the association in the year (2019: none). One of the Trustees received reimbursed expenses during the year amounting to £80 (2019: Two, £130).
11. Tangible fixed assets
| Cost or valuation At 1 October 2019 Additions Disposals At 30 September 2020 Accumulated depreciation At 1 October 2019 Released on disposals Depreciation charge for the year At 30 September 2020 Net book value At 30 September 2020 At 30 September 2019 |
Trophies £ 5,961 - - |
Freehold Land £ 18,323 - - |
Buildings £ 158,441 - - |
Equipment £ 81,010 1,322 - |
Total £ 263,735 1,322 - |
|
|---|---|---|---|---|---|---|
| 5,961 | 18,323 | 158,441 | 82,332 | 265,057 | ||
| 1,191 - 397 |
- - - |
65,516 - 8,569 |
26,070 - 3,538 |
92,777 - 12,504 |
||
| 1,588 | - | 74,085 | 29,608 | 105,281 | ||
| 4,373 | 18,323 | 84,356 | 52,724 | 159,776 | ||
| 4,770 | 18,323 | 92,925 | 54,940 | 170,958 |
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Surrey Beekeepers’ Association
Notes to the Financial Statements (continued)
For the year ended 30 September 2020
12. Investment assets
| Fixed assets investments Market value at 1 October 2019 less: loss on revaluation Market value at 30 September 2020 |
£ 9,941 (2,384) |
|---|---|
| 7,557 |
| Analysis of investments Investments listed on the London Stock Exchange Non-listed investments Bank interest on cash held as investment |
Market value at year end £ 7,481 23 3,259 10,763 |
Income from | |
|---|---|---|---|
| investments for the year £ 499 - - |
|||
| 499 |
Material investment holdings
The following investments are considered to be material in terms of value:
| Investment held 619 units in M&G Charifund |
Value at 30 September 2020 |
Value at 30 September 2020 |
|---|---|---|
£ 7,451 |
13. Debtors and prepayments
| Amounts falling due within one year: Other debtors Prepayments |
2020 £ 1,894 - 1,894 |
2019 £ 1,524 - |
|---|---|---|
| 1,524 |
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Surrey Beekeepers’ Association
Notes to the Financial Statements (continued)
For the year ended 30 September 2020
14. Creditors and accruals
| Other creditors Accruals and deferred income |
2020 £ 5,242 51,715 56,957 |
2019 £ 16,587 43,821 |
|---|---|---|
| 60,408 |
15. Restricted income funds
Funds held:
Name of fund Purpose of fund Research fund Funding towards dedicated beekeeping scientific research Show fund Association participation in annual Surrey County Show Trophy reserve fund Provision of new trophies
Movement of funds:
| Fund name: Research fund Special reserve fund Show fund Trophy reserve fund |
Balance as at 1 October 2019 £ 484 600 7,333 348 |
Incoming resources £ - - - - |
Outgoing resources £ - (600) (930) - (1,530) |
Balance as at 30 September 2020 £ 484 - 6,403 348 |
||
|---|---|---|---|---|---|---|
| 8,765 | - | 7,235 |
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