Swell É?nd Overstong Prè School s11 Aerodrorne. Bellnian Gale. Holcoi Lane, Sywell. Nonhampton. NN60BL 0181ed Number EY440798 Charily Nuniber 1026325 Statement of Accounts 2023 - 2024 XPLNI)ITURF IN('.IIMF, IVAGr.s £8090(),17 111-:NT £8,400.00 (JAS I I,:I.LC.'I'III(".I'I'Y £8900.94 %NA(:IK AN'I) IIYCi1S.:Nl-: LIO()1.67 Rl.:%l)1111('1.'4 L5771.3() 11.'NS11)N L.1,-31? l .IlQ 1'LI,I-.I)I.IUN I. ANI) IIIIOAI)IIANI) £75.5.11) ADMIN £555.74 w A%'l'l,; £1077,.50 51MII['. £•712.4.fj SLIIVI("IN(i AN'I) MAINTCNAN('1,: £17?7.88 I'RAININ(i £ %II BSC'.IIIII'I'ILIN% £260,on IN%IIIIAN(;L £20()1.72 11 N I I.'()IINI l2f 7.114 CJlPI'%£164.94 I'p.F.s £.79.72.1.64 I., I INDING £7?,754.9(1 I".1 I NI)IIAI%INCi £21180..'19 CIAS £II10,6.S ']'{ I'I'A I, IN(.'()MI,: L I111,8$11.74 '()-I'AI, 'Xl)I,.'N l) I'l'[I111,: £118.1)411.1 Oi)Liiiliix Iliiliiiice = £40,U211.70 £1 I11,MSX.74 IiiAIIL'iidilui'i ' £ I111,t)48.11 39,939.33 Namc...... I Si&yiie(l.,....... .l)iil¥. I iidL'I)L¥iidiiiit exlliiiiiic.i s i'c'l)Ibl'l ()ii tIiL' IIL'L'lllI Ill% ot. 4iyivLbll iiii{l ()vci'4t(JllL I I'L._,£iLlI(Iiil V(>luiilur), MaiiaklL'II Coin ii) ittec for the y¢J#i' L'ndLd 31, AubJii*it 2U24. My examlnatlon was carried out In accordance wltli general Dlrectloiis glven l)y tlie Cl)arity Comnilssion. An oxamlnatloii Includes a review of the accounting records kept by the cl)arlty and a coinparlson of tlie accounts preseiited ¥vlth those records. It also includes conslderatlon of any unusual items or dlsclosures In the accounts and seekln8 explanations from the trustees concerning any such matters. The proceduroJr undcrtaken do not provide all tlie evidence tliat bvould be required In an audit, and coiisequently no opinion is given as to vhether tlie accounts present a 'tfue and falr. vielv and the report is liinited to those Inatters set out in the statement below. Independent examiner's statement In connection wlth my examination. no matter has come to iny attention ivhtch glves me reasonable cause to belleve that in, any niaterial respect, tlie requlrenients to keep accounting records in accordance Ivith section 130 of the Cliarities Act,. and to 53repare accounts which accord with the accounting recorrJ5 and comply ivith the accounting requlrements of tlie Charities Act have not been met.
Sywell and Overstone Pr8-School AGM Meeting Minutes Monday25" November 2024 Location.. Overstone Village Hall Time: 7.30pm Attendees: Nicola Egieton, Pre-school Manager (NE} Samantha Ling, Chairperson ISLI Hayley McGuire, Secretary IHMI Emily Petley, Treasurer-ApoLogies IEPI Ollie Earby-Apologies IOEI Sarah Day ISDI Victoria Hamilton (VHI SL.. Welcome and apologies. Confirmed therewere no matters arising from the previous AGM. Chair's Annual Report by SL.. l. OpeningRemarks Thanks extended to all stafffortheir continued support and professionalism. Special acknowledgment of Nicola for her dedication and leadership and to Hannah for hersupport in dailyoperations. Recognition of staff team efforts in supporting Nicola during Hannah's maternity leave. 2. Highlights from the Ye8r Communityand Events.. Warm and friendly environment continues to attract families. Successful events included: Christmas Fete., Children enjoyed festive activities, cards, and gift packs. Sponsored WellyThrow: Fun and engaging for all. Graduation & SummerFete.' Combined event saw excellent fundraising results, th8nks to volunteers. FundraisingAchievements.' Proceeds used for redecorating the preschool, creating 8 much-improved environment. Energy Store revamped the outside area. pa rents volunteered to paint fences and contributed a new shed. 3. Financial Updates ChalLenges faced dueto: CounciLfunding cuts. Rising minimum wage and inflation. Actions taken:
One permanent, qualified staff memberwho started in September. Two qualified staff members on fixed-term contracts to cover Maternity Leave. 3. AGknowledgments.' Thanks extended to Sam and Hayley forassistance during recruitment process. Special recognition given to Deputy, Hannah Wright, for her contributions. Appr8ciation forcommittee members, fundraising efforts and management responsibilities. 4. Activities and Events.. Outdoor playduring the autumn term due to favourableweather. Christmas celebrations included a concert, fete, party, and Fatherchristmas visit. Children participated in celebrating England's footballteam during the Euros. End-of-year activities featured a f8milytrip to Hammerton Zoo and a school- leavers concert. Electlon of Commltteo Members: SL: Extends an open invit8tion fornew members to join the Committee. Explained new ideas and contributions are always welcome and more members lighten the workload for everyone, SL: Clarified that there are 4-5 meetings per year, with support needed at two main events (Christmas and Summerfetesl. Attendance at every meeting is not mandatory,, a minimum of 5 members per meeting is required. SL: Confirms current committee roles.. Chairperson: Samantha Ling Secretary: Hayley McGuire Treasurer: Emily Petley Committee Member: Ollie Earby SD: Formally requests tojoin the committee, 8nd is seconded by HM. SD is confirmed 8s new committee member, subject to DBS documentation. Next steps and actions: NE: To send DBS information to SD All.. Closing remarks, no AOB. Meeting Adjourned
Fee increases implemented. Voluntary contributions for snacks and consumables requested. 4. M8rketing& Outreach Increased use of social media for promotion. Distributed leaflets to Overstone Gate Estate to attract new families. Ongoing tours for prospective families to showcasefacilities. S. Gratitude andAcknowledgements Appreciation expiessed to the ManagementTeam, Committee, and Staff for their hard work and unity. Emphasis on the children being atthe heart of all efforts, with a commitment to providing the best experiences possible. Presentation of Financial Accounts by NE: Provided Statement of Accounts 2023-2024 lattachedl The Pre-school continues to operate in a challengingfinancial economy: Higher costs forfood, cleaning supplies, 8nd ev8ryday resources {e.g., paper, paint, art materials). Increase in the living wage has resulted in increased fees for parents. Financial priorities include.. Spending on resources that enhance playand 188rning opportunities, such as new roleplay equipment. Redecoration and upgrades to the main playroom at the end of the financi81 year. Financial outcomes: Small overspend noted, directly linked to improvement spending. Lower payment to HMRC due to maternity pay credits from last year. Ongoing financial management.. Regularcommittee meetings include discussions on income, expenditure, and cashflow. Continued focus on m8intaining 8 financially sustainable model. Managers, Report by NE: l. ChildAttend8nce.' Steady increase in child attend8ncethroughout the year. Fewer children leaving for school, resulting in higher enrolment forthe 2024- 2025 ac8demicyear. 2. Staffing Updates.. One staff member left in April; recruitment challenges due to a lack of qualified Level 3 staff. Temporarycover staff ensured a full team duringthe interim. Deputy Managercommenced maternity leave in August. decision made not to directly cover this position. Stand-in staff supported management. Successful recruitment of: