Sywell and Overstone Pre-schoo
AGM 2022 - 2023
13111123
Present
Samantha Ling, Amelia Chalmer5, Nicola Egleton, Hannah Wright Hayley McGuire, Emily
Petley, Amie Humphries, Victoria Hamilton,
Apologies
Becky Brocl Ollie Earby, Hannah Smith, Mariza Horne
Matters arising from previous AGM
None
Chairper50ns Annual Report- Samantha Ling
It has been a busy 14months since our last AGM, and our first proper one since COVID.
I'd like to start by thanking all the stsff for their continued support and professionalism.
It's been very much appreciated by Nicola and the rest of the Committee to know that
we have wonderful staff at the core of this excellent Pre-school. I'd also like to thank
Nicola for all her time and effort that she puts into the Pre-school making it the
wonderful setting it is, also to Hannah for her continuing support to Nicola in the day to
day running of the Pre-school.
Our Pre-school has a warm and friendly vibe that attracts families to us, we have tried
over the years to bring the families and Pre-school together to build on the community
feeling. This year we managed an amaun9 Christmas fete. I￿t the children had
wonderful time with all the Christmas activities. we did our normal Christmas cards and
gift packs too. We also held a sponsored Welly throw. We all had a lovely time
celebrating the graduation of our 4 year olds combined with the summer fete which we
did an amazing amount of fundraising special thanks to all those that helped organised
and run the event you are starsl
Our Pre-school is a Charity, and we do have to be self-sufficient to continue to run. This
year has been fir)ancially challenging juggling the Council funding cuts and increase
minimum wage, along with all the inflati¢Jns. We have unfortunately had to make

increases on the fees and ask for voluntsry contributions towards snacks and
consumables to cover these costs.
We have also held 2 evening fundraisers which have been very successful, before
Christmas we held a quiz night with fish and chips and then in the new year we held a
Bingo and Cheese Board evening. The monies raised from all the events have helped
with the Pre-school running costs this year.
We have continued to increase our presence by using social media marketing and are in
the process of having a new website created. We want to make sure new families
choose u5 over competitor5. We are now back to showing families round as and when
needed.
I can't emphasise enough how grateful l am to the Management team. Committee and
Stsff for everyone's hard work and pulling together to secure the ongoin9 future of this
amazing Pre-school, The children are at the centre of evewhing we do here. striving to
achieve to be the best we can be and give the best experiences possible.
Financial Report
This year the Pre-school has had to budget for an increase in the National Living Wage
as well as increased cost of energy and food prices. Tight budgeting will need to be in
place as the Pre-school moves through the next academic year.
There has been increased spending on staff wages as a member of stsff took
unexpected leave and additional stsff were temporarily employed to cover this situation.
The Pre-school invested in new resources which will undoubtedly attrart Parents when
they visit the setting and help to keep the setting sustainable in the future as it will
contribute to the recruitment of new children.
When we look at the statement of accounts. we can see a slight overspend at the year
end this is contributed by resource expenditure and unplanned spending on wages.
Going forward the Pre-Sch¢)ol should continue to have a prudent approach to spending.
Pre-school Managers Report
During the past year we have stsrted to re￿rn to a more normal Pre-school
environment however this has brought with it some stsffing problems as stsff have
caught the virus as well as having to have time off from the setting to look after their

children who either have the virus or their class at school is closed because of multiple
cases.
We employed an addib.onal qualified member of stsff Natssha Head who during the
summer term worked five AM sessions with the view to reduce these houis for the next
academic year. Natasha is an experienced prartitioner who was working at another local
Pre-school before movin9 to us, she has settled in well and is getting to grips with a
slightly different way of working. She is keen to learn and is proving a great addition to
our team.
A member of staff resigned at the end of the Spring term. The stsff member wanted to
tske their career in a different direction that she felt would toth provide a better lifestyle
for her family and challenge her to do something new. It was decided at the time not to
replace this member of stsff however some of her hours were redistributed to other
employees.
Staff have undertaken training courses in Safeguarding and in the summer term we
signed up to the Noodlenow online training provider who have specialist early years
training on their platForm. Stsff have benefited already from this by improving their
understanding of how children learn and how to provide an environment that supports
their learning. Otsted look favourably on setting that use Noodlen¢)w or other providers
of this type.
Numbers of children during the last academic year were healthy and increased slightly
during the summer term. We had eighteen children leave the Pre-school in July ready to
start school in September. This has resulted in a high number of vacancies for
2022/2023.
We have been improving the Pre-school environment by investing in new equipment
for the home corner. construrtion area and other areas of the Pre-school. The vision of
an outdoor classroom has been put on hold as we make adjustment to the new financial
environment however our outside car park fence has been repainted and new signage is
now in place in the car park and at the entran￿ to the aerodrome.
We have recommenced show arounds ofthe Pre-school for new children and their
families as well as inside settling in sessions. Our end of year concert for the leaving
children was a great success with extended families joining us at the village hall again
this year.
I would like to thank all the stsff for their help and support the Pre-Sch¢)ol thrives
because of their dedication. Also. I would like to thank our committee for their

continued support and for all their fundraising efforts that have helped us to provide the
very best we can for the children we care for.
Election of Committee
Samantha Ling - Chairperson- wishes to resign as this position but remain on the
committee. Amie Humphries to stand- voted on by Samantha and Amelia.
Amelia Chalmers - Treasurer - wishes to resign from this position and the committee.
Emily Petley to stsnd - voted on by Samantha and Victoria.
Victoria Hamilton - Secretary - wishes to resign from this position and the committee.
Hayley McGuire to stand - voted on by Samantha and Amelia.
New committee
Chairperson - Amie Humphries
Treasurer - Emily Petley
Secretary- Hayley McGuire
Committee
Samantha Ling
Becky Brock
Ollie Earby
AOB
None
Date of next meeting
October/November 2024
Closing remarks
Nicola gives thanks to those leaving their positions and the committee. Thanks for all
their hard work especially through unprecedented times during the covid pandemic.

Sywell and Overstone Pre-school
Statement of Accounts 1° September 2022 - 31. August 2023
Expenditure
Income
Wages £75.292.23
Rent £8,400.00
(Tas £1.553.49
Electricity £2.568.44
Snack and Hygiene £1.164.89
Resour¢e5 £3,911.10
Pension £3,202.53
Telephone and Broadband £688.14
Admin £586.77
Was1¢ £1,012.25
HMRC £7,581.54
Scrvicing and Maintenance £2,240.70
Training £1.070.00
Subscription5 £452.00
Insuran¢¢ £2,539.64
Uniforni £548.60
TolAI Expenditure £112012.32
Fees £36,336.23
Funding £64.617.38
Fundraising £3,288.00
Commission £83.00
Trip £438.00
Donaiion £302.01
Total lllcome £105,799.62
Opening Balance = £47,041.40
Income= £105,799.62
Expcnditure= £112,812.32
Closing balan¢¢= 40.028.70
Signed........ ...................................................Dat¢.........
Independeni examinews report on the accounts of Sywell and Overstone Pre-school
Voluntary Managed Committee for the year ended 31° August 2023
My examination was carried out In accordan￿ with general Directions given by the Charity
Commlssion. An examination includes a review of the accounting records kept by the chorlty
and a comparison of the accounts presented with those rewrd5. It 8150 Includes
con51deration of any unusual items or disclosures In the accounts and seeking explanatlon5
from the trustees concernlng any such matter5. Thè procedures undertaken do not provlde
all the evidence that would be fequired In an audlt. and consequently no opinion is givèn asto
whether the accounts present a'twe and fairf vlew and the report is limited to those matters
set out In the statement below.
Independent examlner's statement
In connertion with my examination. no matter has come to my attentton whlch gives me
reasonable cause to belleve that In, any materlal respert, the requirements to keep
accounting record5 In accordance with section 130 of the Charities Act: and to prepare
accounts whlch accord wlth th• acc*￿ntI￿ records and comply with the accountloq
r4ulrements of the Charitles Art have not been met.