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2023-08-31-accounts

Stepping Stones Pre School William Barnes Primary School Bridge Street

Sturminster Newton

DT10 1BZ OFSTED EY395220

AGM MEETING Venue: Stepping Stones Pre-School at 7.45pm Date 7 November 2023

Present:

Val Cuff, Samantha Ward, Richard Lemon, Maria Jasas, Lindzey Bealing, Andrew Calvert, Laura Cooper, Emma Chatfield.

Apologies – Rhoda Lacy, Sandra Ford, Sophie Lemon and Sophie Chatfield.

Managers' Report to AGM 7 November 2023

It has been another busy year at preschool. We sent 17 children into William Barnes. We have a meeting booked in with the reception teachers to discuss their transition or if there are any areas we can further improve on or if there are any gaps that we can help with. Last year we ran Floppy phonics sessions using the school interactive whiteboard to help with their school phonics. This involved lots of listening activities along with the 6 first sounds (SATPIN). This year we have 11 children in rising S's. with high levels of two year olds this means that September 25 will be a bigger school intake, currently 22 children.

There have been no staff changes this year. Sarah S came back from maternity leave at Easter and has settled back in well. Staff continue to keep up to date with training in Safeguarding, Paediatric first aid and food hygiene. Hayley F has recently done sign 100 to help with communication with our non-verbal children and less able talkers. Sam did an update on PEICd which is used with children who may be Autistic to get them used to an adult playing alongside and then with them. Hayley F and Donna are getting on well with their level 5 Early Years Practitioners course and are getting good feedback from their assessor, these finish April 25. Lorraine is getting on well with her level 3 and finishes about the same time. We applied for funding for all three of these courses from Williams and Williams who were happy to support them. When these courses have finished there is a role of the special Educational Needs Coordinator (senco) that we should look into. I do have a really good staff team supporting me.

We are working with the Speech therapist, health visitors and Portage, sending letters to Paediatricians

and other professionals when asked to by parents and will be completing Education Health Care Plan applications (EHCP's) early next year. This is very time consuming and usually needs Donna and I to get all the information we need and get them completed.

Our intake pack has been given an overhaul and Donna has updated our healthy eating chart for lunch boxes and the Healthy Eating policy and practice.

Ofsted made some changes to the statutory Early Year Foundation Stage from September 23. The ratio for two year olds has changed from 1:4 to 1:5. In have no idea who thinks this is possible! There also needs to be an adult close by when children are eating, which there always is.

There are more changes coming January 24. Taking away the need for level 2 and 3 to have a level 2 maths unless they want to go onto being a manager. Changes also to supporting the home language of EAL children is may not must and letting apprentices count In ratios.

Thanks to the committee we had a lick of much needed paint over the summer holidays and work has happened in the outside area. Thank you.

CHAIR PERSONS REPORT

Firstly, I would like to take this opportunity to thank you all for coming here in your spare time. As a charity based Pre-School, we cannot work without you. The year of 2023 has been a busy one for the children and team.

I would like to take this opportunity to thank our committee members for their enthusiasm and support with me taking on the position this year.

As we have been limited with events, and what we were able to do in previous years, we finally held our Chocolate Tombola at the Christmas Fayre which proved very popular, raising a wonderful £138.70 After the incredibly generous donations received from parents, businesses, and in particular Maria, we were able to have leftovers to create extra raffle gift hampers, and make little treat parcels for the children's Christmas party favour.

From an events perspective, and to raise some larger funds, we would aim to hold a "New to Me" sale. We didn't manage to get around to it last year, so am keen this year. Ticket sales I anticipate to be a large source of revenue for us, with some marketing we can open this to not just Stepping Stones, but the wider community increasing our reach. I would love for us as a Setting to begin some much larger events and fundraisers, approaching more local businesses so the onus isn't solely on parents and carers. The Cheese Festival being one of those events. We had applied however due to a change over of contacts on the Cheese Fest committee, we were lost in translation. So, i now have the new contact details. This can prove to be lucrative, if we plan our product well, and outline our margins prior, we really can make a yearly success of this. The kindly gifted us £300 at the beginning of the year in their yearly charity support fund.

It was mentioned at our last AGM that a Newsletter was something that was quite important to the setting in previous years. So, one was created at the end of each

term which was well received.

The Setting

We worked tirelessly through the Summer Holidays to refurbish the extension side of the PreSchool. Special thanks to our Treasurer, Rich and family for all their help painting, decorating and cleaning. We really are starting to make the areas more inviting. I think it has been quite some time since the walls have been painted. I would very much like to have support in the next phase of redecoration in the older side. The wood upstands behind the art sinks are rotten and require removal, new backsplash area created, all walls painted, blinds are being gifted to us, and toilets need some urgent attention.

Pipework is to be boxed in, and redundant pipe in the corner by the hall door to be removed. Again, this is quite a task, and will need to be carried out over a half term or several weekends.

We had been gifted monies from the North Dorset Trust, of which was to lay flooring for the Mud Kitchen, fix the shed, guttering and water but of which has now all been completed and signed off. We have purchased the new sun sail shades, of which will go up in the spring.

Preschool places are being filled again following a large leaver cohort moving up to Reception. It has meant further forward planning from parents/carers to secure places for their children in their preferred time slots, the Team continue to provide a fulfilling environment for the children between 08:45hrs and 15:15hrs Monday to Friday during term time.

Congratulations to Donna and Hayley on their new venture starting their Level 5, and Lrraine began her Level 3. Funding was sourced from the Williams Williams Charity at a value of £1300, and was of great help to us.

Financing

Our rent had been increased by William Barnes to align with the current climate and cost of living. The settings energy and sundries bill is included in this cost, so was to be expected, we can currently manage. However we will need to focus on fundraising over the next year in so that the same funds used for provisions for the children, are not swallowed up in expenses. We have now introduced a consumables charge, of £40 per term. This helps cover these costs, along with providing fruit and craft materials.

We had a rather large, but important expenditure of over £5,000. The Supreme Court ruled in August 2022, that the rules on holiday pay for part-time workers, including those employed on a term time only basis should receive 5.6 weeks in a year irrespective of their hours. This meant that staff should not have had their holiday

pay pro rated and are entitled to backpay.

I would like if we can all be in agreement to gift £25 to each member of the team towards their Christmas meal again as in previous years.

We all have some brilliant ideas, and genuinely excited for what the year ahead brings. I am confident we can continue to grow and enhance our early years setting, looking forward to successful 2023/2024 ahead. Exciting times!

Thank you all for taking time out this evening, to help make the Pre-School a brilliant home-from-home for our children.

Samantha Ward Stepping Stones Pre-School Chair Person

TREASURERS REPORT

Good evening

This is the annual report for stepping stones 22/23

I am going to be honest with you all, and say they aren’t brilliant. Since I took over the accounts shortly after last years AGM it has been realised that outgoings have increased compared to the previous year, A few examples are :

Feb 22 Outgoings were £10170.20 compared with £11927.74 this year

July 22 Outgoings were £ 10886.80 compared with £12289.69 this year

Clearly that is quite a difference, as we all know things have got more expensive, for us all and to a degree Stepping stones has absorbed some of these costs, however failing to act and come in line with costing will have a negative impact on us, Sam and I have had a discussion regarding ways to improve cashflow, in the new year we will need to look at increasing fees as these haven’t changed for some time, we thought it would maybe be a good idea to announce these in plenty of time in preparation for the first day back of term in January

An example was if we upped aged ¾ to £6.95 over a 38 week year working on 20 children that would bring in £16,530

A new spending structure could be implemented, with one person responsible for purchasing equipment for the setting as going through the books there seems to be a lot of things that have been bought but not really having a purpose or need, on a side note when doing some decorating a while ago I believe nearly 3000 nappy sacks were found, this is just one example.

We need to chase up the phone bill saga with O2 when we can, this is an unnecessary cost that we shouldn’t be paying. We should hopefully get the money lost back however at the moment it’s another unnecessary payment out of our account.

If an increase in money coming in doesn’t help us and the other ways I have mentioned then the end result may need to be us looking at making the workforce smaller

At the end of Sep 22 our account balance was £ 50860.23 the end of August this year it was below £45000, Although we are a not for profit organisation, a loss of any amount is not helpful, I know Sam works really hard behind the scenes trying to secure grants etc but sadly theses are few and far between it seems

Agenda

Agenda - Stepping Stones Pre-School Tuesday 7 November 2023

 AOB

Committee Matters

Chair

Sam Ward has agreed to continue in her role as Chair Person. Val proposed and Lindzey seconded the motion.

Treasurer

Richard Lemon would like to remain as treasurer. Samantha proposed, Val seconded the motion.

Secretary

Rhoda has requested to step down, but will remain in until a replacement is found. Samantha Ward will speak with other committee members and parents regarding the role.

Val opened the meeting with her annual Managers’ report. We discussed in response the SENDCO funding, of which Samantha will look into further with Val. This was followed by Samantha’s Chairperson’s report. We at length discussed funding and how we can help slow the downward trajectory of monies. Which led us onto Richards Treasurer report. It was discussed by the committee how fees should be looked at being raised in January to £6.95 per hour, to bring us in line with local settings.

Val mentioned that a thermometer was required for the fridge and backsplash area to the basins in the toilets following our level 5 food rating achievement recently. Samantha has agreed to raise funds for the tiled area required, while Andrew has agreed to source the thermometer.

Having ducks within the setting was mentioned, along with other animal visits ie Tadpoles, Guinea Pigs and the possibility of joining the School and their animal visit on site. We have done this years ago, and may be worth looking into sharing the costs. Samantha is going to look into the costs of Ducks, as this is historically in the region of £300.

Christmas setting end of term party has been arranged and booked for Friday 15 December, Father Christmas will be in attendance. We then had some wonderful ideas to host a Christmas event, of which we agreed to host on Saturday 9 December. We aim to provide mince pies and light bites. We hope to hold varied stalls to raise funds for the setting. Roles to be discussed and delegated over the next week.

Meeting adjourned 8.55pm. Next meeting will be on Monday 16 September, held at Stepping Stones at 7.45pm.

UNAUDITED FINANCIAL STATEhlENTS FOR THE YEAR EM)ED 31 AUGUST 2023 FOR STEPPING STUNES PRE SCHOOL

CHARITY COMMISSION FOR ENGIAND AND WALES stepping Stones Pr¢ School Charity No ifan 1026316 Annual accounts for the To eriod Period end date Period start dats 014op-22 31-Au -23 Section A Statement of financial activities Restrlcted Income fund Recommended categorles by activlty Unrestrictsd funds Endowment funds PTlor year funds Total funds Incoming resources {Nots 31 F01 F02 F03 F04 F05 Inctsme and tndowmènts from.. Don3lK)n¥ arnd lèyaoes Charrfabl8 aEtivth85 502 Othfjr irading 1nve51ffl•nts so3 117,644 35 117,644 35 118,200 S04 Sepat218 m&lwial item of Inwm8 Other S05 S06 3,702 121,381 3,702 121 381 422 118.623 Total Resource5 expended (Note 61 Expendlturg on- Raiwng funds Chanlable aebvili89 S07 $0 134,272 132 656 Separate matedal item ofoXWS• Other S10 Total S12 132,65fj Net incomellexpendlturol before Investment galnslllossesl S13 112,8911 112,8911 114,0331 Nel oain51llL¥sse51 ￿ in￿lMOnts $14 S15 Net IncoTno1(oxp¢nditurel Extraordinary Items Transfors b•tween funds Other r6cognlsed galnsl{lo$$frsl: 112,8911 112,8911 114,0331 S16 S17 n5 and lo$s68 C￿ rw8lwtKlTh offixed 8s88ts forthe charbvsown us• Olher gthnsll10550s1 S18 Net movement In funds S20 12.891 12,891 Reconciliation of funds.. Total funds bwghl Iw8rd S21 87,519 74,628 87.519 74.628 101 552 Total funds carrled fonvard S22

Section B Balance sheet Rostrlcted Incom• funds Unrostrlcted funds Endowment Total this funds yèar Totsl last year Fixed assets Intangible assets Tangible assets Heritsge assets Investments F01 F02 F03 F04 F05 (Note 151 (Notg 141 (Note 161 (Note 17} Total fixed asS•ts 01 B02 B03 33,565 33,565 33,565 B04 BOS 3,565 33.565 33,565 Current assets Sto¢ks (Note 181 Debtors {Not8 19) Investments INots 17.4) Cash at bank and in hand {Note 24) Total current assets 810 B06 1,144 1,144 930 BO8 ,96 56. 68,933 Creditors: amounts falling due within one year (Nole 201 B11 15,903 15,903 14,979 Net current asset￿{11#b1I1tIesj 812 41, 41, 53.954 Total assets less current Ilabllttles 813 87,519 Credilors: amounts falllng due aftor one year (Note 20) Provisions for liabiliti9$ B14 B15 Total net assets or Ilablllties Funds of the Charity Endowmentfunds (Nots 27 Restricted income funds {Nots 271 Urrestricted funds Revaluation reservo B18 74.628 74,628 87,519 B17 B18 B19 74,628 74.628 87.519 20 Total funds B21 87.519 Signed by one or trustees on behalf of all the trustees Dale of approval doumm Slgnature Print Name CC17a (Excell 2910512024

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2.3 EXPENDITURE AND LIABILITIES Ll•bllityrKognibDrt Nla th0rtyttsPty¢ut¢è2Ow￿$andth?￿M￿rrf0ffl GDvÉmaThc• and BUPPOrt Suppm toststsve been alll￿ed be￿￿en￿>VE1[1￿C0yts t￿n￿l7￿eVAth ￿d0￿dpra￿￿£. Supp¥Jrt co3l5￿￿￿eGer￿r￿1￿￿I￿j&r￿M￿ebeen9Lb￿ to￿￿¥ItyCDst c￿leg￿2 ab￿1￿¢￿￿￿5￿￿lV￿￿th¢￿$9OIfvk0wts￿. ￿r￿C9¥n￿prapetty CO515 Yes Grants p•YromiÈn¢• nd￿￿1 tharttyg￿￿ pEy￿e￿IbtyTha #pedlk loydrl 5¢f¥K¢NO￿￿t0tyOW0￿d￿d. SuCh￿l￿at9￿racaV￿Sed IntheSDFACKe the rqc￿tO1th09￿￿I OT{￿wI ethere lothB dunul¢hanTriio r&its1•￿￿OIIè¢Omnmnt, Q be rE￿llnE￿d. Ye$ trID NJÈ GrnfftknpaYabIe￿th0ut pertorm•nGq GandltlDnS Yes No R￿unda￿cY coit Yes No f5 No ditor• ThR discw Yes Nlè for1￿b￿l￿&s mpasuied ￿thE￿￿Fte￿￿￿￿I• WQUMreqthd togett￿l￿a utth rqpornng dalE The ￿￿Y&(cou￿￿10r b8￿c￿￿d￿ In3trLxn￿ts￿1￿￿rvciYkn4¥ p•r ernqraph 10.7 FRS102 SORP. SubwuÈnim8aSUl8rnBnti5 11.17 10 11.19, FRS10180RP. Ye5 Np Nl 2.4 ASSETS us•èy Ghatity Ye¥ No Wa 7Iwareya￿WJ¢0Jt. dppredBh0Tr￿tssèr￿ meth￿&Used wèdi9dosed1nllots92 InthTrBlbkfixod 4&bot• ThRGharityhaB￿￿L￿￿tsx￿d assels. #￿t￿.￿￿[￿￿¥S￿@LSthaldonQthaYe ¥Ècontrc4d by￿¢ ThD aMar￿￿TS￿lMQthQd￿￿￿d Ye e¥ Nla No Nla r￿eS￿d usèd a$thsckn58d ￿ noie9.f.1.4. No Nla Thpy8revalugd 41tt08L Fk%ed 0$9￿¥by@S1￿￿ts tra￿d￿S&¥j Nia asured Itia m8&4LYedalL$tk&s#ym8rt Inv88WnentJ heJfOrresgQrpw￿￿ Lwh afk¥sts) i yèwaratreated Nla slackshe￿I￿ ￿9￿£d ￿ the loww0rcoytLY￿¢ rèdlsabknvthLTr. Yes Nf Stoekg anoworkln or58tvireJ provvJEd meaxr•d Bin￿￿0¥￿v￿￿Jè 85 Yes No Yes No expe￿￿ iobFrettdv4d. Thp hus Thegi¥•%¥ch ￿h0￿¥1)rie¢￿ Drp•rvJinutha8d•¥ cash #nd Cath an￿￿￿￿d￿le￿lsthan DneyÈtsi. GBgh wth an￿￿date￿I￿jsts anE y¢a¢helYlorknv8&trnErtPL¥P059S rthOl￿t0 a>lwfallthq. Ye5 N¢ Nl8 eurrvhtA•A4t Yo6 POLIQIE8 ADOPTED ADDln¢)NAL TOOR DIFFEREtrJTFROM

5oction C Note 3 AThalysls of irbCDmE runth T￿l￿ndB Ana Donauons and ltyaGles'. Oonakns And GfftA Genergl ￿M$ prg¥Nd by go¥emmenVoth91 charfiB5 sPtsh$￿￿1pts which 8t8 in substanc8 Dunaied uds. Nnd MrvKes Oth Total Ch•rf&b Fu￿ra1$1Thg hEr Totsi 0th8rlndkng F89 10D.9DS Job R81gDlbn Schom rants 3.742 121.34S 422 118.622 Toial Int8iBAt InllomB Dmdend Incomè Renla 5nd knasin 35 Total 35 S•wrat• mbtyrfal of Incom•: Total OthBr. onv4rSitsl tsltndtr￿tfth7￿9 IntOinCe4Th9 G￿n on disPD$￿ ol a tswibieftKed aEs81 h fwcha S usè G?.n dispos* of4 pmgrammo rfatBd RoYah￿S fromthe •AplvitaUllnalintBWxtu TOTALINCOME I InGgm•inthfjprfDry•ArWaa •XCtyifor. I￿t￿•pFu¥[d?du1¢t1￿0thQ￿d Wh•r•4Try•nduMnontfvhofj&ÈOn¥￿￿d Intohxomlnthe yW4muuntsl CC178lEuII

Section C Notes to the accounts Noto 9 Support Costs Please complete th1$ note if the ¢harlty has enaly$eaT Its gxpenses using actlvlty Categories and has 5UPPOrt costs. Ralslng funds pr¢ $ehool Actl¥ity 2 Athlty 3 Grand totsl allocation scr method) Support cost exam Govemance 120,460 120,460 Wages admin costs 3,282 3.282 pension5 Other 123.742 123,742 Total Pleaso provlde detalls of the •ccountlng policy adopted forthe apportionment of¢o¥ts bèlween activltles and any estffmatlon technlques US￿ to ¢alculat• thelr apportlonmonL CC17a IExcg1} 2910512024

Section C Notes to the accounts Icont) Note 11 Paid employees Please complete this note if the charlty has any employees. 11.1 Stsff Costs This year Last year Salaries and wages Soclal security costs Pension costs Idoflned contributlon scheme) other employee beneflts 120.4eo 115,816 3,282 2.813 Total staff costs 123,742 118.629 Please Provlde details of expendlture on staff working for the charity whose contracts are wlth and are pald by a related party Please give details of the number of employees whose total employee benefits (excluding employer pension costs) fell withln each band of £10,000 from £60,000 upwanls. If there are no 5u¢h transactlons, please enter Yrue. in the box provided. No employees recelved employee benefits (èxcluding employer pension ¢ostsl for the reportlng perlod of more than £60,000 Band £60,000 to £69.999 £70.000 to £79,999 £80.000 to £89,999 £90,000 10 £99,999 £ioo,000 to £109,999 Number of em lo ees Please provlde the total amount pald to key management personnel (Includes trustees and senlor management) for their services to the charlty Thls year Number Last year Number 11.2 Average head count in the year The parts of the charity In whlch the employee5 work Total CG17a (Excell 2910512024

ScctlDfi C Noics to ttte actourtts Not¢14 T•nBlblpfixed •6strte 14.1 C¢storva1vAtton xiinB, Tot41 IldlW torvthklp Altho yeai 33.56£ Dtspos8 Al oftheyear 14.2 DiprK14IDTr Ind ImpxiTrnDnl SLWRB SLorR8 SLorRB SLorR8 SLcrRB t5ight Lin r5L-I¢I Fle￿n9 Balance Al bogin￿￿9 of DIws8 Doproc4aU Traners' Atond clthe year 1&3 Nèt book ¥olu• Netbwkvalw atlhfj 33. Ngtbwkvalueat 14.4 ImpAlnnwLt P14u•prvvldu ￿￿(i[P￿011 ¢fth•8y•nts ¢lr¢ufftsty￿•$ th•tffedfO the￿¢¢gnI#0n or 14.5 R•¥aluaiipTr Ih••ll•cth daofWJ•f•V•tuatton R•pre$gnts ￿ndIn• r•c•￿0W￿r ¢apM4i•xp8￿d1Utrt ¥J•napno ol1n&•p•r￿tVt1uQr, M4ppll¢atsF• Je carrylng•mountth•tWYAildhv•b•8n cowJILF8dbadlh•as•tsbeencanledundvr 14.8 oth1rd￿l05￿r él) plwegtptothe•n￿Unt0￿b0TffjWlnYCOJtt anyr e4pltsllsodlnth••JnsfftKlIpn￿ttngI1 iio P￿1$•provI1r0 the•mouM￿¢0nIRCtvI1 eommftmgnt¥fvrth•4cwhlUon orr•J)gNblè 4Motsnts orprop•ry, plarrt•ndwulpm¢nitD whleh th&chrltyfvasrvstriCtodtltl•¢rth4t*M ZPm612024

Section C Notes to the accounts (cont Note 20 Credltors and accruals Please complgte thls not• rfth• charlty has any ¢rgdltors oraccruals. 20.1 Analy$ls of credltors Amounts falllng due wlthln one year Thls year Last year Amounts falllng due after more than one year Thls yèar Last year Accruals for grants payablè Bank loan8 and overdrafts Trade ¢redltor6 Payments received on accgunt for contracts or Pgrfonnance-rolatod grants Accruals and deferred Income Taxation and social security other credltors 15,313 14,979 Total 20.2 Deferred income Please Complete this note If the ¢harlty has deferred income. Please explaln the reasons why income is doforred. Funding in advance relating to following year Movement In d•ferred Income account Thls year Last year Balan¢8 at the start of the reportlng perlod Amounts added In current period Amounts released to income from prèvlous perlods Balance at the end of the Teportlng period 14,319 15,313 114,3191 15,313 15.598 14.319 115,5981 14,319 CC17a (Exc￿) 1P 2910512024

Section C Notes to the accounts Icontl Nots 24 ash at bank and In hand Th￿ year La$ty•ar Short terrn cash In¥o8tsnont Ih$¥ thart 3 m01th￿ maturtty d•tg1 Short torm d•poslts Ca¥h at bank and on hand Olhor T+•1 55,822 88.003 ,822 CC17a (Excdl 11 2W0512Q24

Section C Notes to the accounts Icontl Note 26 Events after the end of the reporting period Please complete thls note events (not raqulrlng adjustment to the accounts) have occurred after the end of the reporting perfod but before the accounts are authorised whlch relate to condloons that arose after the end of the repO￿ng perlod. Please provide detsils of the nature of the event nla Provide an estimate of the financial affect of the event or a ststsmont that such an estlmate cannot be made nla CC17a (Excel) 2910512024

Independent examiner's report on the accounts

Section A Independent Examiner’s Report Section A Independent Examiner’s Report
Report to the trustees/
members of
On accounts for the year
ended
Set out on pages
Responsibilities and
basis of report		 Stepping Stones Pre School
31 August 2023
Charity no
(if any)
1026316
1-12
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31/08/2023.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have
examiner's statement come to my attention in connection with the examination (other than that
disclosed below *) which gives me cause to believe that in, any material
respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 6 June 2024

Signed: Name: Andrew Comer Relevant professional ACCA qualification(s) or body (if any):

Oct 2018

1

IER

Address: Evans and Co, Manchester House, High Street, Stalbridge, Dorset.

DT10 2LL

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

n/a

Oct 2018

2

IER