Stepping Stones Pre School William Barnes Primary School Bridge Street ## Sturminster Newton DT10 1BZ OFSTED EY395220 ## AGM MEETING Venue. Stepping stones pre-school at 7,30pm Date 22/11/2022 Present: Val Cuff, Rhoda Lacy, Sam Ward , Maria, Lauren Thornback & Richard. Apologies – Sandra Ford and Becki Bee ## CHAIR PERSONS REPORT Firstly, I would like to take this opportunity to thank you all for coming here in your spare time. As a charity based Pre-School, we cannot work without you. The year of 2022 has been a busy one for the children and team. These have been unprecedented years with the COVID-19 Pandemic, however I feel we really are turning a corner now. Events and activities are going ahead for the children over Christmas, which is an incredibly positive step forward. This wouldn’t happen without the support of the Stepping Stones Team, Parents and Carers and our Committee, so a heartfelt thank you. This really does show how our Manager, Val, has led her team, to be robust and resourceful within the setting, it truly is remarkable. The time they put in outside of their working hours with organising arts, crafts and activities show’s through the Tapestry daily updates. The staff have been as hard working and dedicated as ever. I have only recently taken on the position of Chairperson, and many things to learn as we go. I do hope to be here for the long run if people will continue to have me. I come from a Business Management, Retail and Sales background, I really want to use my time to give back, and help where I can. I am due to study a Safeguarding Level 2 qualification in January, in order to take the Safeguarding Lead position as Nancie has announced she wishes to step down. Committee I would like to take this opportunity to thank our committee members for their enthusiasm and support with me taking on the position this year. We have unfortunately had notice from Nancie, Martin and Jacqueline that due to personal circumstances, they would like to step away from the committee and that we seek new volunteers. As we have been limited with events, and what we were able to do in previous years, we do have our famous Chocolate Tombola being held at the Christmas Fayre which is a great way to begin raising funds again. After the astonishing number of donations, we have received so far from both, local businesses, parents and staff, I think this will be a rather wonderful stall, and hope the monies flow through. From an events perspective, and to raise some larger funds, we would aim to hold a New to Me sale. Ticket sales I anticipate to be a large source of revenue for us, with some marketing we can open this to not just Stepping Stones, but the wider community increasing our reach. I would love for us as a Setting to begin some much larger events and fundraisers, approaching more local businesses so the onus isn’t solely on parents and carers. The Cheese Festival being one of those events. This can prove to be lucrative, if we plan our product well, and outline our margins prior, we really can make a yearly success of this. After a meeting with Val, our Manager, it was mentioned that a Newsletter was something that was quite important to the setting in previous years. So, I have agreed at the moment to create one at the end of each term. This was issued recently and did receive positive feedback. I hope we can continue this going forward as is a great way to connect with families. The Setting. After some hard work from the Team, the outside area has been revamped, now has a shaded area above the sandpit which has been well received by children and parents. The mud kitchen area has been revitalized, and soon to start work on our vegetable patches with some donations from localgarden centres. Preschool places are being filled again following a large leaver cohort moving up to Reception. It has meant further forward planning from parents/carers to secure places for their children in their preferred time slots, the Team continue to provide a fulfilling environment for the children between 08:45hrs and 15:15hrs Monday to Friday during term time. We would like to welcome back Sarah Selby from Maternity Leave, she will be joining us again in the New Year. Congratulations to Donna and Hayley on their new venture starting their Level 5, this is being funded by the setting and will be approximately two years to completion. Lorraine has completed her first year with Stepping-Stones, due to finish her Level 2, wishing to continue on to level 3. Congratulations Lorraine. Financing Considering the number of children that left the setting at the end of the Summer Term for Reception, we have steadily started to increase the hours for our new Rising Fives group, and a number of new children due to start in the New Year. The setting numbers and popularity are increasing, and hope they continue to do so. Our rent has been increased by William Barnes to align with the current climate and cost of living. The settings energy and sundries bill is included in this cost, so was to be expected, we can currently manage. However we will need to focus on fundraising over the next year in so that the same funds used for provisions for the children, are not swallowed up in expenses. A new phone was required for the setting as the old one had lost the ability to hold a charge anymore. Again this is one of those costs that are a necessity, but all add up over the year. We have had a rather large, but important expenditure of over £5,000. The Supreme Court ruled in August, that the rules on holiday pay for part-time workers, including those employed on a term time only basis should receive 5.6 weeks in a year irrespective of their hours. This meant that staff should not have had their holiday pay pro rated and are entitled to backpay. Whilst this is a significant sum to us, it will be a welcomed morale boost prior to Christmas to the team, considering the challenging times we are currently facing. We have agreed to also gift £25 to each member of the team towards their Christmas meal. I have applied for a £15,000 grant from the National Lottery fund, to help with resources and general upkeep of the facilities following COVID and the shortfalls we experienced due to the inability to fundraise or run events. I am ever so hopeful this will be approved, as would prove beneficial to us. I am also in talks with the COOP new Member Pioneer, in how they may be able to support us going forward with donations under their community scheme. The Original Factory Shop provided us with a cheque for £103.74 of which they raised in conjunction with their bag sales in our local store. we are incredibly grateful for their efforts, as these funds do really help. We all have some brilliant ideas, and genuinely excited for what the year ahead brings. I am confident we can continue to grow and enhance our early years setting, looking forward to successful 2023 ahead. Exciting times! Thank you all for taking time out this evening, to help make the PreSchool a brilliant home-from- home for our children. ## Samantha Ward Stepping Stones Pre-School Chair Person ## VAL LEADER REPORT This last year has been busy and we sent 20 children to school, although one went back to Poland and one decided at the last minute to go to St Gregory’s meaning that 18 went into William Barnes. We mostly managed to avoid Covid infections until the whole staff group went down in the middle of March. Luckily the parents were very understanding and kept children off if they could so that we were still in ratio until everyone recovered. We did have to close for a few days. We have no idea who the Covid came from. Sarah S left to have Imara and take her maternity leave and the rest of the staff covered her sessions. There were no other staff changes. Lorraine continued to do her level 2 apprenticeship. All other staff kept up to date with their first aid, safeguarding and food hygiene refreshers. Donna completed a short course Early Years Building on Success and has looked at our supervision documents, speech, maths, mud kitchen and the environment to refine them. Donna enjoyed getting back to learning and it’s been good for her cpd. She finally said she would like to do her level 5. We started September 2022 with low numbers but this has increased. I now have 18 rising 5’s and I’m reminding everyone to apply for school places but Jan 15 th so they can all go first round application. For the future We hope that Lorraine will go on to do her level 3. We still have to sort out how we can do this. I have just signed Donna and Hayley F up to do their Early Years Lead Practitioner Apprenticeship at level 5. This starts at the end of November and takes 2 years and will be really good for the group. They will get time when they can do their work whilst still doing their contract hours. In the future they can top up the level 5 to a full degree with a further years study and then attain their Early Years Teacher status. We have lots of children starting in January and Easter and I’ve already showed several parents round for September starts next year. We are going into school to do Floppy phonics some weeks at rising 5’s and we are sometimes using their pe scheme with the children which they are loving. The Christmas presents have been ordered from Wise Owl Toys. They will wrap them too. Sam has said she will collect them. The PAT tests have now been done. Does anyone know someone who could cut some lollies out of wood? ## TREASURERS REPORT The accounts were submitted to the Charity Commission site only 14 days late which is a vast improvement. I’m hoping to get this years in on time. The end of our financial year is August 31 st and the date for submission is 30 th June. Currently in the bank end of August 2022 was £68,003. Our major expenditures are staff wages and rent. There was no major equipment bought. We have had 3 donations from the original factory shop as their charity of choice but no other fundraising was done. We had another increase in rent from William Barnes and for the photocopying and ground maintenance. The minimum wage goes up to £10.42 an increase of 9.7% In April 2023 Holiday pay changes A high court case has recently been upheld stating that pro rata holiday pay is not a fair way to work holiday pay and all workers, including part time and term time only workers are entitles to 5.6 weeks of holiday per year, regardless of hours/weeks worked. Holiday pay is now calculated on hours worked per week, not using a pre rata formula. This is done on Gov.uk using the holiday pay calculator. Because this case took a long time to resolve going through the legal process we have to pay back two years worth of any wrongly calculated holiday pay. Donna has just finished working out everyone’s entitlement. This comes to a total of £5749.08. This has now been paid to staff which will be seen in the 2022/2023 accounts. I think we need to increase fees again for September 2023 and to put up the booking fee to £30 The funding we get is for 2 year olds is £5.60 for 3/4 year olds £4.49, Early Years Pupil Premium gives £0.60 per hour for a maximum of 15 hours a week for 2022/23. Other local setting charge more for 2 year olds and more than us for their sessions. Some charge for snacks. Agenda All members need to concentrate on getting more committee members to join the committee and we all need to come up with new ideas for fundraising.. Meeting ended 8.10pm, next meeting will be on Monday 11[th] September 21[st] 2023 @the swan hotel @7.30 pm. Committee Matters Treasurer Lauren Thornback would like to stepdown, as treasurer but has agreed to continue until a replacement has been found. Chair Sam Ward has agreed to continue in her roll as Chair Person Val proposed and Rhoda seconded the motion. Vice Chair Richard Lemon has been proposed by Val and seconded by Sam Ward. Secretary Rhoda is continuing in the roll – Val proposed and Sam Seconded the motion. Meeting adjourned 8.45pm. ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022 FOR STEPPING STONES PRE SCHOOL CHARITY COMMI5510N FOR ENGLAND AND WALES Charily No 102631 Annual accounts for the eriod en P8fh>J startdate 0148p-21 Section A Statement of financial activities Reslrfcted Unr8StrlGted Incom• ndÈ fvnds Endowment nds Prlor yèar lund6 Total funds In¢ehw1tyber.￿nB9 enli11￿￿toth&rÈsthr￿9.. iytnDlP lIk￿y￿an not￿patIhebU5Ie￿s￿￿IrecdV6￿￿￿&￿Mx'. ond emDwlaryvBluèeanbpffle4¥wBdvllh s￿￿£￿tr91#bIIty. Yeg No Df ass8is W lI*Wlb$.ns a￿0[* iTrthe8oFAvkntr*o¢nwOlthCyxMe r8cOgn￿ofi c*iteria aremel15.lo ￿ 5.12 FRSIQZSQRP) GTants dDnatk>Ths In ￿ woofp?rfLYM2n￿ reLfjtedyants. Inttoms reGu9n￿e￿tots4thm #lthe prothdud tr￿ 9DDd5￿$e[v￿S as ont1118￿1dnfiOth￿ 9rart olltyoccurswthen perfor[nan￿ rdated COnd￿anSar8 mÉllS.1G FRS 10Z SORPI. 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The8e qulvaknt8wllh o[l8￿than(￿ Year￿￿1f0r￿￿￿lMÉlllpury￿￿r&thert1wto nIÈ¢t8￿rttern>¢￿Sh¢Om￿NrTh￿E8 9$tsyI¥IOUÈ. No Nla Yes POLICIE3 ADOPTED ADDIMONAL TO OR DIFFERENT FROM THO3E ABOVE Section C Note 3 Analysis of income A￿trI¢la￿ Tthlfundll Ana Ifls DonoUorbS eg G8Deia 9iant$ p￿￿@d by gOv￿mMenvQihQr chaffties Pknb91thip subscrtptions Ènd s￿n￿OIS￿￿S W￿Ch ei¥>in Sub&iancBdwalion$ CIOnat￿ tyss, faty*bo5 and servkes Other Totsi Ch&FitablB Funthasing (XhBr Totsl Othtrtradln 14.802 103.398 108.726 JobRal*niknn Sthem8 Thhvr rants 422 TDtsI 129.224 Incorn•from Inte￿$t Klond income Rent￿ andka5 Other Total SEparat8 mètBrb&l offjKomo.' Totsi Conversion Ola￿(￿mentfU￿dS into incDrn on d*w$81 ass&t h sOvmuS n ¢n d1¥F¢s￿l ola pw4mn)g 1è1318 Royall￿$￿0Mt￿e ewortauonorint4lÈc￿d Tot•1 TOTAL INGONE 129.226 OthBrjnforfflatioTh.' AII I￿n￿?￿th•p￿Y￿￿rwM￿r￿￿rfCi¢d oxc•Mkr. 1¥1••14yvts¥l&4 •nd*Th)untsl SnlhE rgporring pe￿d￿ Pl￿￿e *ve the r?aBOnforthtcon￿r￿0ll. Withinlhè jnWmejtem5 4btsyE MRtertil'. Iple•io thclos• th¢ niturB, 4mounE•nd CC17BIExGpll OYOS2023 Section C Notes to the accounts Note 9 Support Costs Plèase complete this note If the Charity has analysed its expenses uslng aetivlty ¢atwories and has SUPPOrt costs. Bas1$ of alloutlon escri elhodl Ral$lng lunds pre school Activity 2 Actlvlty 3 Grand total Support cost exam Govemanee Wages 115,816 115,816 admin costs pensions 2,813 2,813 Other 118,629 118,629 Total Pléasè pn?vidè details of the aecounting poli¢y adopted for the apportionment of costs between activifles andany estimation techniques used to ¢aleulate thelrapportlonment CC17a (Excell 0310512023 Section C Notes to the accounts (cont} Note 11 Paid employees Please complete this note if the charlty has any employees. 11.1 staff Cosls Thls year Last year Salaries and wages Social security costs Pension costs (defined contributlon scheme) other employee benefits 115,816 101,501 2,813 1,861 Total staff costs 118,629 103,362 Please provide details of expendltur8 on staff working for the charity whose contracts are wlth and are paid by a related party Please give details of the number of employees whose total employee benefits (excluding enFployer pension costs) fell within each band of £10,000 fmm £60,000 upwards. If there are no such transactions, please enter 'true' in the box provided. No employees received employee benefits lexcludlng employer pension costs) for the reporting period of more than £60,000 Band £60,000 to £69,999 £70,000 to £79,999 £80,000 to £89,999 £90,000 to £99,999 £100.000 to £109,999 Nutnbpr of employees Please provide the total amount pald to key management personnel Ilncludes trustees and senior management} for thelr services to the chartty 11.2 Average head count In the year Thls year Number Last year Number The parts of the charity in whlch the employees work Total CC17a IExGel) 0410512023 Sectl0D C Notes io the accounts Nots 14 TanglNÈ fixod È$sètx Pl•ss• oamplets thl$AJOlvMIO• ¢lJ•Jtyh•sany laTrW¥ffxodass•ts 14.1 Co3torvaluRllon l￿d & Plan rMnEryand mot*ir Totsl & h￿Id11￿ and Al besiDnhy of t￿.¢ ye 33.565 33,565 ReVdUe￿ns LkspDs* TièTh51ern' Al •nd of thèyoBr 33.585 33,585 142 D#pvDcwipTr ond knpahntthts -Basls SLorRB SLorRB SL 01 Fl8 SLorRB Fled￿￿9 'R2"1 At￿n￿ng oflhg y9ar Impawrnenl rranstsrs" Atvlld dtho year El kn￿valUe a:th8 bgginning oflh&ye2 Nei ￿)Dkv￿￿e atthe of the yeaT 33.585 33.S6S a3.￿5 33.565 14A ImpBlrrn•nt Pletsepn>vldeo4ltsoFlpflon ¢lr¢urrtstan¢es ihatltdlo thè or Impalm￿￿TIO$S. 1&5 Rèvalu•¥on rtsvldE.- Repr9$pnts fvDdlng wgivpd towards apital &xp•ndiutr4 th¢ ¢ff¢¢fvoLlat•ol*hèMvalualloN • M•ppll¢•bl• umpiions th•c•rryrfng 8JfJDunllfvatWouldb￿• •w•tmG4ftyl. 14.6 Oth•rdlscIu¥urns fjx8d&5S8tsandthec&pif&115•tton rtf•u5ed. IJJJ H8aseprovido tho smDUntolcontraclu ffXe&10$5￿ Det+its olthe ex[sttrteeatJd¢￿ry1n amouMsofpmpery.pl4n*and•qviprn￿t￿o whtchvje Gh0tyha5r￿tr(c￿ ' The Iranskn'rowis formovgmgtyts b•lLVgW cAtegortes. ¢¢17AIExull 031w2￿2 Section C Notes to the accounts (cont) Note 20 Creditors and accruals Please complete this note If tho charity has any credltors or a¢cruals. 20.1 Analysis of credltors Amounts falllng due withln one year This year Last year Amounts falling due after more than one year Th1$ year Last year Accruals for grants payable Bank loans and overdrafts Trade creditors Payments received on account for contracts or perfomiance-related grants Accruals and deferred income 14,979 16,798 Taxation and social securlty other creditors Total 20.2 Deferred income Please completo thi5 note if tha chariTty has daf9rred ITncome. Please explain th¢ rèasons why income is deferred. Funding in advance relating to followlng year Movement in deferred income account Thls year Last year Balance at the start of the reportlng perlod Amounts added In eurrent period Amounts released to income from previou$ perfods Balance at the end of the reporting period 15,598 14,319 115,5981 14,319 20,353 15,598 20,353 15,598 CC17a (Excel) 10 03105r2023 Section C Notes to the accounts Icontl Noto 24 ash at bank and in hand ThSu yBar Last year Short tpnn cash Investmonts118ss than 3 month$ maturlty dats Short tsmi dèpostts ¢a8h at bank and Dn hand oth•r Yatal 68,W3 84.370 68,( 84,37D C017a (E￿ 0310512023 Section C Notes to the accounts lcont) Note 26 Events after the end of the reporting period Please complete this note events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period. Please provide details of the nature of the event nla Provide an estimate of the financial effect of the event or a statement that such an estimate cannot be made CC17a (Excell 12 0310512023 CHARITY (OMMISSION FOR ENGLAND AND WALE5 Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members ol Stepping Stones Pre School On accounls for the year ended 31 August 2022 Charity no (if any) 1026316 Set out on pages 1-12 I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 3110812022. ResponsibS1itles and basis of report As the charity's trustees. you are responsible for the preparation of the accounls in accordanc8 with the requirements of the Charities AGt 2011 ("the Art") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2D11 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5}(b) of the Act. Independent IThe charity's gross income exceeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualified member of the ACCA. I have completed my examination. I confirm that no material matters have come to my attention in conneclion with the examination (other than that disclosed below ') which gives me cause to believe thal in, any material respect.. the accounting records were not kepl in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with Ihe applicable requirements concerning the form and content of accounts set out in Ihe Charities (Accounts and Reports) Regulations 2008 other than any reqUire￿ent that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Ple se delete the s in the brackets if they do not apply. Signed: Date: 3 May 2023 Name: Andrew Comer Relovant professional qualifi￿tiOn(S) or body (if any): ACCA IER Oct 2018 Address: Evans and Co, Manchester House, High Street, Stalbridge, Dorset. DT10 2LL Section B Disclosure Only complete if the exarninei needs to highlight material tnatters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. nla IER Oct 2018 CHARITY COMMISSION FOR ENGLANO AM) WAIES Independent examiner's report on the accounts Section A Ir¥dependent Examin8r'$ Report R*port to th• tru$t¢esl mambers of Stepping Stones Pre School On account8 for the year ended 31 August 2022 Charity no lif any) 1028316 Sel out on pag•s 1-12 I rewrt lo the truslees on my 8xamination of the accounts of the above charity I"Ihe Trust") forthe year ended 31108r2022. A8 the charftV5 trustees, you are responsible forthe prtparation of the •ccount$ in ac¢oTdance with the ￿qUIreMents of the Charities Act 2011 (Xhe Arfl Ruponslbllltl08 •nd ba$is of report I report in rosped of my ex4rnination of thÈ Trust's arcounts carried out under sellion 145 of the 2011 Act and in carryin9 Out my &)ramination. I have followed all the applicable Directions given by the Charity Comrni55ion under 5ethon 14515llbl of the A¢t. Ind•pond•nt trhe ch8rily's gross income exceeded £250.OCK) and l am ou31ifi8d lo examlnerfs Statement undertake the examination by being a qualthed mamber of the ACCA. I have crynpleted rny exafflinalion. I confim that no rnalerial rnatt?rs have come lo my attention in connection with thÈ examination lolher th8n that disdosed balow'l whKh giv88 me cause to b81ieve that in. any materi41 respect.. th¥ accounth'ng record5 Were kept in accorilance With section 130 ¢f Ihe Charities Act, or the accounts did not accord with the accounting record5'. or th8 accounts did not Comply wth the awitab￿ requirements conceming the form and content of account$ Sel o￿t in the Charities (Accounls and Reportsl Régulations 2008 other than any requirement that the accounts givt a'irue and fair, which IÉ not a matter considered as part of an independent &xarnination. I have no concem$ and have ¢0rn8 a¢ross no other matters in connection the examinatvn lo which attention should be drawn in this report in orderto e￿a￿e a proper understanding of the 8c¢ounts to be reached. Ple se delete th8 $ irj the b￿GketS if Ih&ydo not 8ppIy. Slgnèd.. Dats: 3 May 2023 Nam•: Andrew Comer Rolovant prol•s•ional quallficatlonl¥l or body AGCA IER O¢t 2018 Addro88'. Evans and Co, Manchester House. High Slraet. Stalbridge. Dorsel. DT10 2LL Section 8 Disclosure Only complete the examinér needs lo highlighl material matter5 of concem Isee CC32. Independent examination of charity accounts.. directions and 9uidanc8 forexarnin8r81. Give her8 brt•f detaS18 C+f ony it¢ms that tho •Xaminer wlxh•& to dl*¢lose. IER O¢t 2018