## **TRUSTEES' ANNUAL REPORT FOR THE PERIOD**
|**TRUSTEES' ANNUAL REPORT FOR THE PERIOD**|**TRUSTEES' ANNUAL REPORT FOR THE PERIOD**|**TRUSTEES' ANNUAL REPORT FOR THE PERIOD**|**TRUSTEES' ANNUAL REPORT FOR THE PERIOD**|**TRUSTEES' ANNUAL REPORT FOR THE PERIOD**|**TRUSTEES' ANNUAL REPORT FOR THE PERIOD**|**TRUSTEES' ANNUAL REPORT FOR THE PERIOD**|**TRUSTEES' ANNUAL REPORT FOR THE PERIOD**|
|---|---|---|---|---|---|---|---|
|**From**|Start date|||**to**|End date|||
||**1**|**January**|**2021**||**31**|**December**|**2021**|
## Section A Reference and administration details
**Charity name**
Staffordshire Moorlands District Scout Council
**Registered charity number (if any)**
1026244
**Charity’s principal address**
Unit 3, Uttoxeter Business Centre Town Meadow Way Uttoxeter, ST14 8AZ
## **Names of the Trustees**
|1
2
3
4
5
6
7
8
9
10
11|**Trustee name**|**Office/Position (if**
**any)**|**Dates acted if**
**not for whole**
**year **|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Jonathan Lloyd|District Commissioner||CountyCommissioner|
||Patricia Russell|District Chair|13/1/19 – 14/6/21|District Commissioner
Nomination|
||Stephen Knight|District Chair|14/6/21 – date|Staffordshire Moorlands District
Scout Council(SMDSC)|
||Katrina Creaser|District Treasurer|14/8/19 – 14/6/21|SMDSC|
||Katrina Creaser|Trustee|14/6/21 - date|SMDSC|
||Derek Simkins|District Treasurer|14/6/21 – date|SMDSC|
||Graham Deavall|Trustee||SMDSC|
||Vacant|District Secretary|||
||AnthonyPeterken|Trustee|14/8/19 - 26/7/21|SMDC|
||PhilipShemilt|Trustee(Co-opted)|6/2/20 – 14/6/21|District Executive Committee|
||||||
||||||
## **Names and addresses of advisers**
|**Type of adviser**|**Name**|**Address**|
|---|---|---|
|**Independent**
**Examiner**|Daryl Denson ACMA|VAST, The Dudson Centre, Hope Street, Stoke-
on-Trent ST1 5DD.|
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
The District's governing documents are those of the Scout Association. Type of governing document They consist of a Royal Charter, which in turn gives authority to the Policy, (e.g. trust deed, constitution) Organisation and Rules of the Scout Association Staffordshire Moorlands Scout Council is an Exempt Charity. How the charity is constituted (e.g. trust, association, company)
The District Commissioner is appointed by the County Commissioner. All Trustee selection methods other trustees are either nominated by the District Commissioner and (e.g. appointed by, elected by) approved or directly elected at the Annual General Meeting of the charity.
## **Internal controls**
The District has in place a system of internal controls that are designed to How the charity manages risks provide reasonable assurance against material mismanagement or loss. (e.g. what internal controls it has) During 2021 Trustees have reviewed internal financial controls (using form CC8) at board meetings, including specifying reserve policies for the District as well as Consall Camp. All District accounts are now organised through the Unity Banking system which is ensuring greater clarity and allowing the Trustees improved financial risk management.
How the charity manages risks
Other governance matters[Disclosure and Barring Service checks are carried out prior to the start of ] trusteeship. These checks are repeated every five years in line with POR. Trustees are required to undertake four mandatory training elements as a requirement of membership of the Scout Association. The four elements are Essential Information for Executive Committee Members; GDPR; Safety and Safeguarding. These elements are completed through online training and records are kept on Compass (The Scout Associations secure tool to keep track of adult Members in the Association).
## **Section C Objectives and activities**
Scouting exits to actively engage and support young people in their **Summary of the objects of the** personal development, empowering them to make a positive contribution **charity set out in its** to society. **governing document** As Scouts we are guided by these values: • Integrity - We act with integrity; we are honest, trustworthy and loyal. • Respect - We have self-respect and respect for others. • Care - We support others and take care of the world in which we live. • Belief - We explore our faiths, beliefs and attitudes.
2
• Co-operation - We make a positive difference; we cooperate with others and make friends. Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: • enjoy what they are doing and have fun • take part in activities indoors and outdoors • learn by doing • share in spiritual reflection • take responsibility and make choices • undertake new and challenging activities • make and live by their Promise.
In January 2021, there were 244 young people recorded as members on **Summary of the main** the 2021 Annual Census comprising 74 Beaver Scouts (aged 6-8), 84 **activities undertaken for the** Cub Scouts (aged 8-10), 71 Scouts (aged 10-14) and 15 Explorer Scouts **public benefit in relation to** (aged 14-17). **the charity’s aims** The Annual Census also recorded 128 adult members, including Governance roles. **Included within this section is the statutory declaration that** The coronavirus restrictions continued to affect scouting across the **trustees have had regard to** District during the year, but due to the resourcefulness of our **the guidance issued by the** membership and support from the Scout Association HQ and County **Charity Commission on public** Scouts Team many of our groups were able to provide on-line meetings **benefit** for our youth members. When restrictions allowed a number of sections were able to undertake face to face scouting outdoors in small groups. Risk assessments were carried out prior to each activity in line with The Scout Association’s guidance. This enabled young people, across the District, to continue to partake in Scouting activities even during these continued difficult times.
Consall Camp continued to be affected significantly during the year due to coronavirus restrictions. On the 1[st] July 2021 the camp warden was taken off furlough to allow maintenance work to be carried out to ensure the site was ready when opening was allowed. Significant essential electrical safety work was carried out during the year.
The trustees have had regard for the guidance issued by the Charity Commission on public benefit.
The District does not make grants to outside organisations.
## Section D Achievements and performance
In spite of the restrictions imposed due to the coronavirus Groups within **Summary of the main** the District continued to function in enabling young people to access **achievements of the charity** scouting activities whether online or through face-to-face activities. **during the year** Online adult training continued during the year.
Over the year across Beavers/Cubs/Scouts there were a total of 15 Chief Scouts Awards. There were 11 Length of Service Awards ranging from 5 to 60 years. Two Chief Scout Good Service Awards were presented during the year.
3
**Section E Financial review** The District's policy on reserves is to hold sufficient resources in the **Brief statement of the** current account to continue day to day running of all the charitable **charity’s policy on reserves** activities in the year, should income and fundraising fail to raise sufficient money to replace authorised expenditure. State the level of reserves and why they are held The minimum reserves have been set at £15,000 for Consall Scout Camp and £5,000 for the District in order to maintain a level sufficient to cover 12 months fixed cost expenses.
The change of presenting Consall receipts and expenditure was made to **Note on accounts** clarify the different areas of responsibility. For example, District organise **presentation** a training event incurring the cost of an external Trainer, that takes place at Consall site. This would have been shown as Consall income and District costs. We now report this as District income, District Trainer costs, Consall site costs charged to District, thus reporting the final financial result to the correct management team.
## **Declaration**
|**Declaration**|**Declaration**|
|---|---|
|||
|**The trustees declare that they have approved the trustees’ report above. **||
|**Signed on behalf of the charity’s trustees**||
|**Signature**||
|**Full names**|Stephen Knight|
|**Position**|District Chair|
|**Date**||
4
## **Independent Examiner's Report to the Trustees of Staffordshire Moorlands District Scout Council**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2021 which are set out on pages 6 to 8.
## **Responsibilities and basis of report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of Staffordshire Moorlands District Scout Council required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed
Daryl Denson ACMA VAST The Dudson Centre Hope Street Stoke on Trent ST1 5DD
Date 29/09/2022
5
Charity No.1026244
## **STAFFORDSHIRE MOORLANDS DISTRICT SCOUT COUNCIL Receipts and Payments Account**
|**Receipts and Payments Account**||||
|---|---|---|---|
|**Receipts and payments**
**Receipts**|**For the year from**|**1 January 2021 to **|**31 December 2021**|
|||**2021**
**Unrestricted**
**£**
10,208
18,340
1,162
1,388
9,551
5,024
295
**45,968**
20,075
-
**20,075**
-
-
-
-
**-**
-
31
-
-
-
**31**
**66,074**
**-**
**66,074**|**2020**
**Unrestricted**
**£**|
|**Donations, legacies and similar income**||||
|Membership subscriptions||10,208|11,956|
|Campsite Income||18,340|6,260|
|District income||1,162|-|
|Explorer income||1,388|-|
|Insurance claim||9,551|-|
|Refund from Scottish Power||5,024|-|
|Other income||295|73|
|**Sub total**||**45,968**|**18,289**|
|**Grants**||||
|Covid Grants (including Furlough Scheme)||20,075|13,955|
|Other grants||-|-|
|**Sub total**||**20,075**|**13,955**|
|**Fundraising (gross)**||||
|Special Camps||-|-|
|Japan Jamboree||-|-|
|Bagpacking||-|-|
|Other fundraising activities||-|-|
|**Sub total**||**-**|**-**|
|**Investment income**||||
|Bank interest||-|8|
|Building Society interest||31|-|
|The Scout Association Short Term Investment Service||-|-|
|Property Rent income||-|-|
|Other investment income||-|-|
|**Sub total**||**31**|**8**|
|**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||
||||**32,252**|
|||||
||||**-**|
|||||
|||**66,074**|**32,252**|
6
## **STAFFORDSHIRE MOORLANDS DISTRICT SCOUT COUNCIL Receipts and Payments Account**
|**Payments**|**2021**
**Unrestricted**
10,736)
(
( 1,779)
( 539)
( 1,072)
( 3,844)
(3,509)
( 19,765)
( 1,901)
( 65)
(660)
11,053)
(
903)
(
(102)
**( 55,928)**
**( 55,928)**
-
**55,928)**
**(**
**10,146**
53,485
**63,631**|**2020**
**Unrestricted**|
|---|---|---|
|**Charitable Payments**|||
|Membershipsubscriptionspaid on(National/County/Area/District)|10,736)
(|10,403)
(|
|Youth programme and activities|( 1,779)|( 718)|
|Adult support and training|( 539)|**-**|
|Water and Sewerage|( 1,072)|**-**|
|Electricity and Gas|( 3,844)|**-**|
|Insurance|(3,509)|3,833)
(|
|Repairs and Renewals|( 19,765)|**-**|
|Materials and equipment|( 1,901)|**-**|
|Admin, Postage and printing|( 65)|958)
(|
|AGM, trustee expenses, Accounts|(660)|1,476)
(|
|Camp Site Expenditure Costs|11,053)
(|56,067)
(|
|Sundries|903)
(|541)
(|
|Cash float|(102)|**-**|
|**Sub total**
**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**
7|**( 55,928)**|**( 73,996)**|
||||
|||**( 73,996)**|
||||
|||-|
||||
|||**73,996)**
**(**|
||||
|||**41,744)**
**(**|
||||
|||95,229|
||||
|||**53,485**|
||||
## **STAFFORDSHIRE MOORLANDS DISTRICT SCOUT COUNCIL Receipts and Payments Account**
||**2021**
**Unrestricted**
63,324
-
307
**63,631**
-
-
-
**-**
-
-
-
**-**
-
-
-
869,792
18,799
47,636
**936,227**
-
-
-
-
( 1,708)
**( 1,708)**|**2020**
**Unrestricted**|
|---|---|---|
|**Cash funds**|||
|Unity Bank current accounts|63,324|47,311|
|Building society account|-|5,766|
|Cash/Floats|307|408|
|**Total cash funds**|**63,631**|**53,485**|
|**Other monetary assets**|||
|Tax claim|-|**-**|
|Debts due from the County/Area/District/Group|-|**-**|
|Insurance claim|-|**-**|
|**Sub total**|**-**|**-**|
|**Investment assets**|||
|Investment property - detail|-|**-**|
|Quoted investments|-|**-**|
|Other investments - detail|-|**-**|
|**Sub total**|**-**|**-**|
|**Non monetary assets for charity's own use**|||
|Badge stock|-|**-**|
|Shop stock|-|**-**|
|Other stock|-|**-**|
|Buildings
Note 1|869,792|869,792|
|Motor vehicles|18,799|23,799|
|Scouting equipment, furniture etc
Note 2|47,636|47,636|
|Other|||
|**Sub total**|**936,227**|**941,227**|
|**Liabilities**|||
|Accounts not yet paid (Jamboree Fees)|-|**-**|
|Expenses incurred but not invoiced|-|**-**|
|Subscriptions not yet paid|-|**-**|
|Loan - detail|-|**-**|
|Other liabilities|( 1,708)|**-**|
|**Sub total**|**( 1,708)**|**-**|
Note 1 - This is the (declared) insurance valuation of buildings owned by the charity but situated on land held in trust and not owned by the charity
Note 2 - This is the (declared) insurance valuation of equipment held by the District and fixtures/fittings at Consall
The above receipts and payments account and statement of assets and liabilities were approved
## 28/09/2022
and signed on their behalf by:-
|Signature|Print Name|
|---|---|
||Derek Simkins|
8