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Trustee’s Report for year ending 31% July 2023
This report accompanies the accounts for 1st August 2022 — 31st July 2023. They have been prepared by Louisa Edwards and have been independently examined by Kirsty Citrano. The Pre-school Committee are very grateful to both people.
The pre-school ended the year with a surplus of £5503.74 bringing the current balance to £54,996.91. This is made up from £5232.23 in the current account and £179.42 cash in hand, -£1980.34 being the net balance of creditors and debtors and £51 066.44 is being held in the reserve account. It is recommended by the Early Years Alliance and Charity Commission that a minimum of 1 term's expenditure, which in the case of Datchworth Pre-school amounts to approximately £35,000, should be held in reserve.
Total income increased by £21,391 compared with the previous year and expenditure increased by £11,773. A brief explanation of the significant variances of income and expenditure from the previous year are given below:
Income
Income from fees and funding has increased by approx. £15,400 mainly due to an increase in pupil numbers and attendance. Fundraising income was approx. £2000 higher than the previous year and grants & donations increased by nearly £3000.
Expenditure
The increase in expenditure is mainly due to the cost of redeveloping the outside play space which had been budgeted for the previous year and was mostly covered by grants and donations. The pre-school continues to closely monitor spending and savings are made wherever possible without resulting in a lowering of standards or affecting the quality of provision.
Fundraising remains an important source of additional income which enables the pre-school to purchase equipment and materials for the children to use. It is recommended that each year the full amount of the income generated is put back into the pre-school as soon as possible so that the children quickly enjoy the benefits. A huge ‘thank you’ should be given to all members of the committee, staff and parents who contributed in any way to the fundraising activities.
Stephanie Bryce Chair of Management Committee Datchworth Pre-school
REGISTERED CHARITY NO.1026232 Datchworth Village Hall, 52 Datchworth Green, Datchworth, Hertfordshire SG3 6TL Tel : 01438 814310
Fo CHARITY COMMISSION Independent Examiner's Report on Gh) FOR ENGLAND AND WALES the Accounts
Section A
Independent Examiner’s Report
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Reportto the trustees | Datchworth Pre-school On accounts for the year st Charity no eyear | 31% July 2023 | af yne| 1026232 | | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2023.
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Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (‘the Act”). | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent | have completed my examination. | confirm that no material matters have
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Examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or
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e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
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| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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Signed:3 y A Date: : | 13/9123/
Name: | Mrs Kirsty Citrano
Address: | 36 Robbery Bottom Lane
Welwyn
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Datchworth Pre-School
Report & Accounts
For
Year Ending 31st July 2023
2023
2022
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|---|---|---|---|---|---|---|
|INCOME|
|FeesReceivedFrom|:|
|Session/Lunch Club|21,669.56|12763|
|Grants (Herts C.C.)|78,877.06|100,546.62|73,871.27|85,147.42|
|Fundraising|
|Gross income|3,285.96|1,303.98|
|Fundraising|costs (see note|1)|-|360.04|-|413.24|
|2,925.92|890.74|
|Milk Reimbursements|689.64|689.64|481.03|481.03|
|Other|Income|
|DVH|reimbursed|cleaning|-|30.00|
|T-Shirt & book bag|net sales|(see note|2)|16.57|-|199.18|
|Donations|3,520.70|557.00|
|Gift Aid|133.53|66.25|
|Bank|Interest|451.93|30.16|
|Miscellaneous (see note 3)|110.00|4,232.73|484.23|
|TOTAL INCOME|108,394.91|87,003.42|
|EXPENDITURE|
|Wages & Employers|N.I.|75,105.68|75,867.69|
|Rent|7,305.40|5,392.53|
|Book bags|-|144.36|
|Milk|681.84|476.55|
|Staff Training|4,003.95|691.02|
|Subscriptions|(see|note 4)|649.04|396.99|
|Repairs/Maintenance/Cleaning|10,518.13|1,757.90|
|Printing,|Stationery, Admin|475.41|448.53|
|Phone &|Internet|577.89|588.69|
|General Supplies & Equipment|4,100.65|3,633.49|
|Insurance|929.41|902.74|
|Accountancy & Bookkeeping|50.00|50.00|
|Gifts & Social (see|note|5)|760.75|543.09|
|Sundries (see note|6)|673.02|128.96|
|Bank Charges|60.00|96.00|
|TOTAL EXPENDITURE|102,891.17|91,118.54|
|Excess of Income over Expenditure|5,503.74|-|4,115.12|
|Balance B/F|1st August 2022|49,493.17|53,608.29|
|Balance|C/F|31st July 2023|54,996.91|49,493.17|
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tes to the Account
INCOME
| (1) Fundraising costs LotteryLicence Christmascards Raffletickets Lettersfrom Santa Mother'sDay Father's Day |
20.00 154.90 34.00 13.14 84.00 54.00 360.04 |
|---|---|
| (2)T-shirts&bookbagsales2022/2023 (netof costs) | 16.57 |
| (3)Miscellaneousincome rePaediatric FirstAidTraining | 110.00 |
| EXPENDITURE | |
| (4) Subscriptions Magazine&publication subscriptions EarlyYears Forum DBSChecks&Renewals Office software Teach in Herts Data Protection Ofsted |
110.75 60.00 149.50 123.79 120.00 35.00 50.00 649.04 |
| (5) Gifts& Social Staffmeals Gifts |
523.50 327.05 850.55 |
| (6) Sundries Village Feteprogrammeadvert Disco Ducks musicsessions Ark Farm visit |
35.00 120.00 312.00 |
| Staffuniform | 175.07 |
| Postage Mileage& parking |
3.90 27.05 673.02 |
| 2023 | 2022 | ||||
|---|---|---|---|---|---|
| CURRENTASSETS BankCurrentAccount BankDepositAccount Cash inHand Debtors (Note 1) |
5,232.23 51,066.44 179.42 498.76 56,976.85 |
5,048.31 45,630.85 190.93 66.25 50,936.34 |
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| LessCreditors | - | 1,980.34 | - | 1,443.17 | |
| (Note 2) | |||||
| NET ASSETS | 54,996.51 eee |
49,493.17 OOOO |
| (1) | Debtors Feesowingfor30 hoursschemeclaim GiftAidforTaxYear2021/22 |
498.76 - 498.76 |
- 66.25 66.25 |
|---|---|---|---|
| (2) | Creditors Tax&NIowing forPAYE (July) PAYEovertimeowing (July) Rentowing forJuly CountySupplies invoice End ofterm staffgifts |
292.91 1,109.78 577.65 - - 1,980.34 |
145.44 522.98 614.35 70.60 89.80 1,443.17 |
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Approved by/ze Lk, J 7 <= l KYICE (Chairperson)
Date atla F, ée SD
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Datchworth Pre-school Accounts Spreadsheet Ast August 2022 to 31st July 2023
Total Cashbook BIS Adj BIS Adj & p/cash 2022 2023 Debtors Creditors Debtors Creditors Others Income Fees 21,669.56 21,170.80 - 498.76 HCC Grants/Funding 78,877.06 78,877.06 - Fundraising 2,925.92 3,285.96 - - 360.04 Milk reimbursements 689.64 689.64 T-Shirt/bookbag sales 16.57 275.00 - 258.43 Donations 3,520.70 3,520.70 Gift Aid 133.53 199.78 - 66.25 - Bank Interest 451.93 451.93 Miscellaneous 110.00 110.00 cnneee ee Total 108,394.91 108,580.87 - 66.25 - 498.76 - - 618.47 Expenditure Wages & Employers NI 75,105.68 74,371.41 - 668.42 1,402.69 Rent 7,305.40 7,342.10 - 614.35 577.65 Fundraising - 360.04 - 360.04 T-shirts & book bags - 258.43 - 258.43 Milk 681.84 681.84 Staff Training 1,003.95 1,003.95 Subscriptions 649.04 649.04 Repairs/maintenance/cleaning 10,518.13 10,518.13 Printing/stationery/admin 475.41 475.41 Phone & Internet 577.89 577.89 General supplies & equipment 4,100.65 4,171.25 - 70.60 - Insurance 929.41 929.41 Accountancy & Bookkeeping 50.00 50.00 Gifts & Social 760.75 850.55 - 89.80 Sundries 673.02 673.02 Bank Charges 60.00 60.00 Petty cash withdrawals - - ene Se en ee ee ee 102,891.17 102,972.47 - = 1,443.17 - 1,980.34 - 618.47 Net Movement 5,503.74 5,608.40 - 66.25 1,443.17 498.76 - 1,980.34 - Bank Accounts Opening Current account 5,048.31 Deposit 45,630.85 Cash in hand 190.93 Total 50,870.09 Closing Current account 5,232.23 Deposit 51,066.44 Cash in hand 179.42 Total 56,478.09 Movement 5,608.00
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|---|---|---|---|---|
|Bank|Alc|Petty|Cash|Total|
|INCOME|
|Fees|21,000.80|170.00|21,170.80|
|HCC|Grants/Funding|78,877.06|-|78,877.06|
|Fundraising|1,885.51|1,400.45|3,285.96|
|Milk|reimbursements|689.64|-|689.64|
|Uniform|sales|150.00|125.00|275.00|
|Donations|3,464.00|56.70|3,520.70|
|Gift Aid|199.78|-|199.78|
|Bank|Interest|451.93|-|451.93|
|Miscellaneous|110.00|110.00|
|TOTAL INCOME|106,828.72|1,752.15|108,580.87|
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EXPENDITURE
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|---|---|---|---|---|---|
|Wages & Employers|NI|74,358.34|13.07|74,371.41|
|Rent|7,342.10|7,342.10|
|Fundraising|222.04|138.00|360.04|
|T-shirts|& book|bags|258.43|258.43|
|Milk|681.84|681.84|
|Staff Training|1,003.95|1,003.95|
|Subscriptions|649.04|649.04|
|Repairs/maintenance/cleaning|9,373.13|1,145.00|10,518.13|
|Printing/stationery/admin|452.83|22.58|475.41|
|Phone &|Internet|577.89|577.89|
|General|supplies & equipment|3,439.44|731.81|4,171.25|
|Insurance|929.41|929.41|
|Accountancy &|Bookkeeping|50.00|50.00|
|Gifts|&|Social|838.30|12.25|850.55|
|Sundries|522.07|150.95|673.02|
|Bank|Charges|60.00|60.00|
|Petty cash|withdrawals|-|=|
|TOTAL|EXPENDITURE|100,758.81|2,213.66|102,972.47|
|Difference|6,069.91|-461.51|5,608.40|
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