2023-08-31-accounts

CHAIRMAN: Natasha Halliday TREASURER: Sharyn Hall SECRETARY: Nicola Hodder

Tringham Hall, Benner Lane, West End, Woking, Surrey, GU24 9JP Tel: [phone] Website: www.tringham-preschool.org E-mail: [e-mail]

29th Feb 2024

Tringham Pre-School 2[nd] AGM Meeting, following abortive meeting of the 22[nd] February 2024, where a quorum was not achieved.

Agenda and Meeting minutes

• Welcome and introductions from Natasha

• Attendance & Apologies

Attendance:

Natasha Halliday Sharyn Hall Nicola Hodder Heliana Bedoya Kelly Robinson Justina Kamminska Gasia Malgoizeta Daniella Adamachi

Apologies for absence from: Sarita Manning Angelita Aloysius

• ‘The Constitution’ 2024 – Agreed with no changes for current unincorporated charity

• AGM Reports review:

Distributed ahead of meetings:

• ➢ Manager’s Report – including admissions

• ➢ Chairperson’s Report

Delivered during meeting:

• ➢ Treasurer’s Report & recommendation for 6% pay rise across the board.

• Questions taken – none to record

• Decisions – pay rise of 6% agreed from 1[st] April (in line with minimum pay rise)

• Decision – Staff members to be recruited must be qualified, to ensure that only one unqualified is employed at any time.

• Discuss and agree new organisational structure

Peter Fry (accountant) report read out; Natasha outlined the four options and relayed information from Early Years Alliance Law Call solicitor:

o CLG (Recommended by Accountant) o CIO (Recommended by EYA) o CIC (not a charity)

Charity Registration No 1026174

Author: Sharyn Hall

Ofsted No 120296

CHAIRMAN: Natasha Halliday TREASURER: Sharyn Hall SECRETARY: Nicola Hodder

Tringham Hall, Benner Lane, West End, Woking, Surrey, GU24 9JP Tel: [phone] Website: www.tringham-preschool.org E-mail: [e-mail]

o Complete closure (Least desirable)

• Voting:

• Vote for current committee to close Pre-School in current ‘unincorporated’ iteration: Carried, unanimous, 8 votes/ 0

• Vote on new structure: Result, unanimous: Carried, 8 votes/0 to open new entity as an CIO, all other structures voted against 8 vote / 0.

• Motion: Use a solicitor/accountant to start the CIO and use a consultant to perform the actions needed for the Preschool to physically open to parents after Easter, i.e. All operational concerns; Ofsted, Council applications. Vote taken: Carried, 8 votes/0

• Motion: to bring Hannah Nicolson in to fulfil Operational concerns above and existing committee to find a solicitor/ accountant to prepare paperwork for CIO opening. Result, unanimous: 8 votes/0 to action this. NB- to go forward, a new committee must be formed to be included in the formation of the new CIO. Current committee not prepared to join CIO in any capacity.

Final comment on this- existing committee keen that new committee be ready to open after Easter. Old organisation will close at Easter. Ofsted, funding etc. must be in place, for New-co by then.

• Resignation and Election/Re-Election of Committee Members. o Existing committee resigned, subject to shutting current unincorporated charity (no individuals will stand to join existing entity due to concerns over structure).

• o New committee sought for CIO to begin for summer term: ➢ Two parents have agreed to join the committee, but not agreed to become trustees to Charities Commission (as yet) as wish to review what this entails:

• Heliana (joint secretary – non charities commission

• • Daniella – non charities commission

• o For CIO: There is a requirement of a minimum of 3 trustees required to take on, unnamed roles, covering:

  • Chairperson duties

  • • Vice-Chair duties • Treasurer duties • Vice-Treasurer duties • Secretary (officer) duties

Other points/ agreements made for noting here:

• For CIO – the liability to be limited to £1 per trustee as concerns over liability raised o All trustees have the same liability and legal and Ofsted responsibilities must be met, with appropriate names on Ofsted registration.

• Agree dates hand over of Chairperson – dates, folders, informing OFSTED etc. ▪ Date not agreed as yet as no committee members have agreed to join but must be during the Easter holidays*

• o N.B: Date must be between pre-school closing for Easter 2024 and reopening before start of summer term 2024

• o As no further volunteers to join committee, discussion ensued regarding other options to provide contingency, if committee can’t be formed:

Charity Registration No 1026174

Author: Sharyn Hall

Ofsted No 120296

CHAIRMAN: Natasha Halliday TREASURER: Sharyn Hall SECRETARY: Nicola Hodder

Tringham Hall, Benner Lane, West End, Woking, Surrey, GU24 9JP Tel: [phone] Website: www.tringham-preschool.org

E-mail: [e-mail]

  - Natasha to check with EYA to discover if we can change the 60% rule- the proportion of parents needed on committee, so we can widen the search for trustees to include pensioners and other community people.

  - Old committee reaching out to council, school, and other parties for help to ensure the continuation of pre-school.

  - Old committee to continue running pre-school until New Committee is ready to take over at Easter 2024.

• AOB

  • No further items raised

• Date for next AGM was not confirmed as will be dependent on the new CIO being in place and new entity being created.

• *Once agreed - we must inform the Charities Commission, banking, OFSTED, Disclosure services and CIO data within 2 weeks so that official documents can be changed.

• Next AGM date: TBC

Charity Registration No 1026174 Ofsted No 120296

Author: Sharyn Hall

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