Trustees' Annual Report
For the period
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| Section A | Reference and administration details | ||||||||||||||
| Charity name 1st Larkfield(HolyTrinity)Scout Group Other names the charity is known by Registered charity number (if any) 1 0 2 6 1 3 3 HQ registration number Charity’s principal address 1 River Way,Larkfield,Aylesford,Kent Postcode M E 2 0 6 R S Trustee Name Office (if any) 1 Adam Makewell Trustee(Lead Volunteer) 2 Fiona Dalzell Trustee(Fundraising) 3 Rachel Parris Trustee(Treasurer) 4 Kayleigh McMahon Trustee 5 Sarah Makewell Trustee(Chair) 6 Christopher Hardy Trustee 7 Danielle Humphrey Trustee 8 9 10 11 12 13 14 15 Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator) Dates acted if not for whole year |
1st Larkfield(HolyTrinity)Scout Group 1 0 2 6 1 3 3 |
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| 1 River Way,Larkfield,Aylesford,Kent | |||||||||||||||
| Postcode | M | E | 2 | 0 | 6 | R | S |
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
Section B Structure, governance and management
Description of the charity’s trusts
1 LT700001 (3rd December 2018)
Type of governing document
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Trustee Board, the members information, where relevant, about: of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Board consists of 4 independent representatives, Chair, Policies and procedures adopted for: Treasurer, Secretary and Fundraiser, together with the Lead a) the induction and training of trustees; Volunteer & individual section leaders. It meets every 3 b) trustee' consideration of major risks months. and the systems and procedures to manage them Members of the Board complete required Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.
Section B
Structure, governance and management (continued) Risk and Internal Control The Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
2 LT700001 (3rd December 2018)
has reviewed all nessessary compliance requirements to ensure buildings, property and equipment are maintained to the standards required. Sufficient buildings and contents insurance in place to mitigate against permanent loss.The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups should the need arise.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Accident and incidents are reviewed regularly to reflect on themes and implement mitigations where action can be taken to reduce liklihood of re-occurance.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board has and could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Risk and Internal Control
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which |
3 LT700001 (3rd December 2018)
pp we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we cooperate with others and make friends.
we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we cooperate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The Purpose of Scouting Summary of the main activities in relation to these objects Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The 1st Larkfield Scout Group has embodied this purpose through a programme of adventurous, creative, and community-based activities. Squirrels took their first steps in personal development through craft sessions and nature trails. Beavers explored road safety in a Green Cross Code evening, created meals for birds, and learned care through Harvest Festival contributions. Cubs supported food banks, took part in community litter picks, and led their own events such as Cubs Got Talent. Scouts embraced independence through expedition hikes, navigation planning, and conservation projects. Group-wide activities including the Remembrance Parade, church parades, and supermarket foyer fundraisers also gave members meaningful ways to positively contribute to society. The Values of Scouting Integrity Scouts acted with integrity during the Remembrance Parade and church events, showing loyalty and respect for the wider community. Respect Respect was fostered through interactions at the Mother’s Day Tea, Cubs Got Talent, and supporting younger sections at Group Camp. Care From making bird feeders to raising money for local causes and contributing to food bank collections, care for others and the world was central to our programme. Belief Belief and reflection were woven into activities like Harvest Festival, Flower Festival crafts, and St George’s Day
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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contribution made by volunteers;
4 LT700001 (3rd December 2018)
| • policy on investments. Public benefit statement |
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| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
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| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
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including Group Camp in June, Scout section expedition hikes, and Cubs canoeing on the River Medway. These opportunities helped develop resilience, teamwork, and independence. Skill Development: Our programme included practical and educational sessions on first aid, road safety (Green Cross Code), conservation, and survival skills, along with badges for paddling, hiking, cooking, and teamwork. Scouting Achievements: Beavers, Cubs, and Scouts were awarded over 300 badges collectively, including Chief Scout’s Bronze, Silver, and Gold Awards—highlighting exceptional dedication and progress. Group Activities and Celebration: Young people came together to enjoy events like the Bowling Christmas treat, the Christmas Silent Disco, and the St George’s Day Parade. Cubs showcased their talents in "Cubs Got Talent," while Beavers enjoyed Animal Adventures with a visit from Tommy the Tortoise. In summary, 2025 has been a dynamic and rewarding year for our Scout Group. We are proud of the achievements and development of our young people and are grateful for the commitment of our section teams, Trustee Board, and volunteers. We look forward to another year of fun, learning, andgrowth. |
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Trustee Board considers that the group should hold a sum equivalent to 6 months running costs @circa £10,000 The Group held reserves of £4849.94 against this at year end. This is below required for operating expenses. Additional reserves will be set aside to ensure sufficient resources should fundraising activities fall short in 25/26. |
5 LT700001 (3rd December 2018)
Further financial review details (optional information)
| information, where relevant, about: Youmay chooseto include additional • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; |
The Charity's Principle Source of Funds |
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The Groups income is primarily reliant on subscription fees and fundraising. The Group aims to raise sufficient annual funds through fundraising to support maintainance of the Scout Hut and supportprogramme expenditure. |
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| Investment Policy The Group's Income and Expenditure is small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. p g y bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking. arrangements. |
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| Section F | Other Optional Information |
| Plans for future periods (details of any significant activities planned to achieve them) |
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| Section G | Declaration |
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair) Date |
Rachel Parris | Rachel Parris | Rachel Parris | Rachel Parris | Rachel Parris | Rachel Parris | |
|---|---|---|---|---|---|---|---|
| Rachel Parris | |||||||
| Treasurer | |||||||
| 1 0 0 7 2 5 |
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| 1 | 0 | 0 | 7 | 2 | 5 |
6 LT700001 (3rd December 2018)
1st Larkfield (Holy Trinity)
Year End Summary
For The Years Receipts and payments
01.04.2023-2024
| 2023-2024 | 2023-2024 | |
|---|---|---|
| Membership subscriptions | � | 6,198.79 |
| Net membership subscriptions retained | � | 6,198.79 |
| Camps and Trips | � | 10,431.12 |
| Badges & Uniform | � | 18.00 |
| Sub total | � | 10,449.12 |
| Trading/Sales | � | 2,670.65 |
| Donations | � | 1,840.92 |
| Hut Rental Income | � | 5,182.00 |
| Grant | ||
| Gift Aid | ||
| Sub total | � | 9,693.57 |
| Bank interest | � | 58.92 |
| Sub total | � | 58.92 |
| Total Gross Income | � | 26,400.40 |
| Receipts and payments | ||
| 2023-2024 | ||
| Programme Expediture inc camps | � | 13,649.02 |
| Capitation | � | 5,047.00 |
| Insurance | � | 2,934.94 |
| Fundraising Expenditure | � | 825.30 |
| Hut Expenditure | � | 2,935.78 |
| Badges and Uniforms | � | 956.58 |
| Utilitities | � | 1,202.10 |
| Bank Charges | � | 9.45 |
| Other | ||
| Total Charitable Payments | � | 27,550.72 |
| Total Gross Expenditure | � | 27,550.72 |
Page 1
| Total Asset and Investment Purchases | � | - |
|---|---|---|
| Total Payments | � | 27,550.72 |
| Statement of assets and liabilities at the end of the year | ||
| 2023-2024 | ||
| Bank funds | � | 19,255.91 |
| Cash/Floats | � | 147.81 |
| Cubs expense account | ||
| Total cash funds | � | 19,403.72 |
Notes
Page 2
01.04.2024-2025
2024-2025
-
�7,254.61
-
�7,254.61
13099.66 62.56
- �13,162.22
�1,899.28 �3,121.36 �9,631.97 �1,125.00 �3,114.84
-
�18,892.45
-
�70.98 �70.98
-
�39,380.26
2024-2025
13494.88 7097.56 3404.48 1052.5 1978.4 1344.88 2728.19 0 332.1 �31,432.99
- �31,432.99
Page 3
�-
- �31,432.99
2024-2025
�27,383.67 �155.89 �409.73 �27,949.29
Page 4
Independent examiner’s report to the trustees of 1[st] Larkfield Holy Trinity Scout Group By Mrs Rebecca Pullen.
I report to the trustees on my examination of the accounts of the 1[st] Larkfield Holy Trinity Scout Group for the year ended 31[st] March 2025.
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rebecca Pullen 14 Bryant Close
Nettlestead
Kent
ME18 5EX 01 July 2025