## **Trustees’ Annual Report for the period**
**From 2022 Period start date To 2023 Period end date**
**Charity name: Pensilva Playgroup**
**Charity registration number: 1026118**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aims of the Pre-school are to enhance
the development and education of children
primarily under statutory school age by
encouraging parents to understand and
provide for the needs of their children through
community groups and by: (a) offering
appropriate play, education and care
facilities, family learning and extended hours
groups, together with the right of parents to
take responsibility for and to become
involved in the activities of such groups,
ensuring that such groups offer opportunities
for all children whatever their race, culture,
religion, means or ability; (b) encouraging the
study of the needs of such children and their
families and promoting public interest in and
recognition of such needs in the local areas;
(c) Instigating and adhering to and furthering
the aims and objects of the Pre-school
Learning Alliance|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and 1.19|The charity runs a pre-school within a small
village in a rural location in Cornwall for
children from the age of 2.5 years to statutory
school age. The children have access to a
broad and balanced range of daily activities,
both indoors and outdoors. There are
structured activities within the day as well as
considerable opportunities for the children to
select their own activities from a carefully|
|||planned and range on offer. The preschool
provides high quality, individualised child
care aiming to meet the standards set by
Ofsted and within statutory guidelines for the
Early Years Foundation Stage. The pre-
school has very close links with the village
primary school, being sited in its grounds, as
well as excellent links with the local
community of which we are part.|
|---|---|---|
|Statement confirming whether
the trustees have had regard
to the guidance issued by the
Charity Commission on public
benefit|Para 1.18|The trustees have regard to the guidance
issued by the Charity Commission. In
particular, the trustees are able to refer to the
Charity Commission Guidance document
“The essential trustee: what you need to
know, what you need to do”|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The trustees of the charity were disappointed
with the number of children enrolled declining
and the cost of living crisis impacting the
business, this resulted in a financial loss.
Pre-school has ensured that all children
within the setting have continued to receive
excellent levels of care and have benefited
from creative, open- ended resources with
high amounts of outdoor learning, to include
time in the village primary school’s forest
school area.
The preschool was rated as ‘good’ by
OFSTED at their inspection in July 2021.
There were numerous positives in the report
with quality of education rated ‘good’,
behaviour and attitudes ‘outstanding’ and
personal development ‘good’.
The charity has continued to undertake
numerous fundraising activities throughout
the financial year including an Easter Hunt,
Summer Gala Day, Halloween Disco and
Christmas Workshop and Bake Sales. Funds
have also been raised through Your School
Lottery. Your School Lotteryhas raised|
significant funds and it is hoped this will continue on a rolling basis.
## **Financial Review**
|Review of the charity’s
financial position at the end of
the period|Para 1.21|The charity ended the financial year at a loss
compare to the previous financial year.This
year the balance has decreased to
£33,050.58.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity has considered the need to
maintain a reserve fund to provide
contingency against fluctuations in income
from state funding and private paying
parents. There are naturally occurring peaks
and troughs in the number of children
attending the setting. The charity has been
particularly mindful of the need to maintain
careful fiscal responsibility throughout the
global pandemic and the uncertainties this
has caused.|
|Amount of reserves held|Para 1.22|**£33,050.58**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the charity
continuing as a going
concern|Para 1.23|**N/A**|
## **Structure, Governance and Management**
Description of charity’s trusts:
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted in 1993. In 2016 the
charity was authorised to adopt the Pre-
School Learning Alliance Model Pre-School
Constitution 2011.|
|---|---|---|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Charity|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para 1.25|Trustees are elected to post at the Annual
General Meeting by members of the charity
or are co-opted by existing trustees at
committee meetings of the charity in line with
the constitution.|
## **Reference and Administrative details**
|Charity name|Pensilva Playgroup|
|---|---|
|Other name the charity uses|Pensilva Preschool|
|Registered charity number|1026118|
|Charity’s principal address|Pensilva Preschool
School Road
Pensilva
Cornwall
PL14 5PG|
|||
**Names of the charity trustees who manage the charity**
|||1
2|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**|
|---|---|---|---|---|---|---|
||||Carly Gisby|Chair & Trustee|||
||||Heidi Quick|Treasure & Trustee|||
|3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Nikki Dymond|Secretary|||
|---|---|---|---|---|
||Amanda Stevens|Committee|||
||Laura Picken|Committee|||
||Natalie|Committee|||
||David|Committee|||
||||||
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**----- Start of picture text -----**
Corporate trustees – names of the directors at the date the report was approved
Director name
Laura Bond Trustee 19/06/2024
Heidi Quick Trustee 19/06/2024
**----- End of picture text -----**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** L. Bond **Full name(s)** Laura Jaine Bond **Position (eg** Chair & Trustee **Secretary, Chair, etc) Date** 19/06/2024
## **Profit and Loss**
## **Pensilva Pre-School For the year ended 31 August 2023**
|**Proft and Loss**
**Pensilva Pre-School**
**For the year ended 31 August 2023**||
|---|---|
||**2023**|
|**Turnover**||
|Donations Received|150.00|
|Funding Income|79,846.03|
|Fundraising Income|2,190.85|
|Interest Income|196.18|
|Other Revenue|611.00|
|Sales - Fees|17,159.13|
|Toddlers Income|147.00|
|**Total Turnover**|**100,300.19**|
|**Cost of Sales**||
|Educational Supplies|1,962.98|
|Educational Supplies - Lion's Den|220.39|
|Educational Supplies - Pupil Premium|204.02|
|Fundraising Expense|88.32|
|Uniform Costs|151.80|
|**Total Cost of Sales**|**2,627.51**|
|**Gross Proft**|**97,672.68**|
|**Administrative Costs**||
|Advertising & Marketing|429.29|
|Audit & Accountancy fees|1,510.00|
|Charitable and Political Donations|56.00|
|Cleaning|1,640.62|
|Entertainment-100% business|107.93|
|Food Expenditure|1,144.67|
|General Expenses|1,207.30|
|Insurance|797.55|
|Legal Expenses|76.00|
|Pensions Costs|1,521.78|
|Postage, Freight & Courier|5.70|
|Printing & Stationery|656.40|
|Rent|1,900.00|
|Repairs & Maintenance|22.63|
|Salaries|91,694.63|
|Staf Training|344.40|
|Subscriptions|608.81|
|Telephone & Internet|288.72|
|**Total Administrative Costs**|**104,012.43**|
Profit and Loss
**2023**
|**Operating Proft**|**(6,339.75)**|
|---|---|
|**Proft on Ordinary Activities Before Taxation**|**(6,339.75)**|
|**Proft after Taxation**|**(6,339.75)**|
Independent Examiner’s Report for The Trustees of Pensilva Pre-School
I report on the accounts for the year ended 31 August 2023, which are attached.
## Respectve Responsibilites of trustees and examiner:
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to
- -examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general directions given by the Charities Commission
- under section 145(5)(b) of the 2011 Act: and
- -state whether particular matters have come to my attention.
## Basis of Independent Examiner’s Report
My examination was carried out in accordance with the general directions given by the Charities Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view “and the report is limited to those matters set out in the statement below.
## Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:
1. Which gives me reasonable cause to believe that in any material respect the requirements: a. To keep accounting records in accordance with section 130 of the 2011 Act: and b. To prepare accounts which accord with the accounting requirements of the 2011 Act
Have not been met; or
2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Luke Lawrence Warehouse Technician The Cornwall Bakery 38 Glen Park Pensilva Liskeard
PL145PN
25 June 2024