## **Trustees’ Annual Report for the period**
**From 2019 Period start date To 2020 Period end date**
## **Charity name: Pensilva Playgroup**
**Charity registration number:** 1026118
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aims of the Pre-school are to enhance
the development and education of children
primarily under statutory school age by
encouraging parents to understand and
provide for the needs of their children
through community groups and by:
(a) offering appropriate play, education and
care facilities, family learning and extended
hours groups, together with the right of
parents to take responsibility for and to
become involved in the activities of such
groups, ensuring that such groups offer
opportunities for all children whatever their
race, culture, religion, means or ability;
(b) encouraging the study of the needs of
such children and their families and
promoting public interest in and recognition
of such needs in the local areas;
(c) Instigating and adhering to and furthering
the aims and objects of the Pre-school
Learning Alliance.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The charity runs a pre-school within a small
village in a rural location in Cornwall for
children from the age of 2.5 years to
statutory school age. The children have
access to a broad and balanced range of
daily activities, both indoors and outdoors.
There are structured activities within the day
as well as considerable opportunities for the
children to select their own activities from a
carefully planned and range on offer. The
preschool provides high quality,
individualised child care aiming to meet the
standards set by Ofsted and within statutory
guidelines for the Early Years Foundation
Stage. The pre-school has very close links
with the village primary school, being sited in
its grounds, as well as excellent links with|
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the local community or which we are part.
Statement confirming Para 1.18 The trustees have regard to the guidance
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|the local community or which we are part.|the local community or which we are part.|the local community or which we are part.|
|---|---|---|
|Statement confirming|Para 1.18|The trustees have regard to the guidance|
|whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit||issued by the Charity Commission. In
particular, the trustees are able to refer to
the Charity Commission Guidance document
“The essential trustee: what you need to
know, what you need to do”|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The trustees of the charity were pleased to
have another strong year in terms of
numbers and financial income, despite the
substantial challenges posed by Covid 19.
Pre-school remained open throughout the
pandemic to serve our local community. The
staff were particularly passionate about this.
This commitment has enabled our key
worker families to continue to work in their
vital fields. Pre-school has ensured that all
children within the setting have continued to
receive excellent levels of care within the
provision, whilst working with the Covid 19
guidelines. The children have benefited from
creative, open- ended resources with high
amounts of outdoor learning, to include time
in the village primary school’s forest school
area.
The preschool was rated as ‘inadequate’ by
OFSTED at their inspection on 7 February
2020. This was a great disappointment to
the charity, however there were numerous
positives in the report with quality of
education rated ‘good’, behaviour and
attitudes ‘outstanding’ and personal
development ‘good’. The setting’s
safeguarding policy was insufficiently robust,
which resulted in the inadequate rating. The
policy was amended within hours of the
inspection to bring this in line with guidance
and procedures of the Local Safeguarding
Children Board and substantial training with
staff and management undertaken. An
interim visit was carried out on 8thOctober
which confirmed the pre-school met the
safeguarding and welfare actions raised.
The pre-school eagerly awaits reinspection,
now that Ofsted is able to undertake the
same.
The charity has continued to undertake
fundraising activities throughout the financial
year including a popular Easter raffle and
Easter Trail. Funds have also been raised
through Your School Lottery. Your School|
Lottery has raised significant funds and it is hoped this will continue on a rolling basis. The charity hopes to put on a community fun day to raise further funds for the pre-school in the new financial year, assuming restrictions allow.
## **Financial Review**
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Review of the charity’s Para 1.21 The charity ended the financial year in a
financial position at the end stronger position than previous financial
of the period year. The previous year’s balance was
£28,147.75. This year the balance has
increased to £36,078.91.
Statement explaining the Para 1.22 The charity has considered the need to
policy for holding reserves maintain a reserve fund to provide
stating why they are held contingency against fluctuations in income
from state funding and private paying
parents. There are naturally occurring peaks
and troughs in the number of children
attending the setting. The charity has been
particularly mindful of the need to maintain
careful fiscal responsibility throughout the
global pandemic and the uncertainties this
has caused.
Amount of reserves held Para 1.22 £36,078.91
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a going
concern
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## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document|Para 1.25|Constitution adopted in 1993.
In 2016 the charity was
authorised to adopt the Pre-School Learning
Alliance Model Pre-School Constitution
2011.|
|How is the charity
constituted?|Para 1.25|Unincorporated Charity|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected to post at the Annual
General Meeting by members of the charity
or are co-opted by existing trustees at
committee meetings of the charity in line with
the constitution.|
## **Reference and Administrative details**
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Charity name Pensilva Playgroup
Other name the charity uses Pensilva Pre-School
Registered charity number 1026118
Charity’s principal address Pensilva Preschool
School Road
Pensilva
Cornwall
PL14 5PG
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**Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Sarah Jane Trustee
1
Parmenter
2 Fiona Bell Trustee
3 Clare Harris Chair
4 Carly Gisby Treasurer
5 Zoe Turner Secretary
6 Rhona Hunt Vice-treasurer
7 Nina Oxenham Committee
8 Julie Haimes Commitee
9
10
11
12
13
14
15
16
17
18
19
20
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## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||
|---|---|
||Sarah Jane Parmenter|
||
Trustee|
||29/06/2021|
||29/06/2021|
## **Pensilva Pre-school**
## **Income and Expenditure Report Year Ending 31 August 2020**
## **Income**
|**Income**||||
|---|---|---|---|
|County Funding|£78,063.94|||
|Pupil Premium|£1,788.89|||
|Fees|£13,881.44|||
|Toddlers|£191.10|||
|Uniform Sales|£118.50|||
|Fundraising|£410.47|||
|Training Repaid|£671.44|||
|Donations In|£72.66|||
|Interest Received|£35.20|||
|**Income Total**||£95,233.64||
|**Expenditure**||||
|Staff Wages|£73,536.78|||
|Employers NI|£0.00|||
|Employers Pensions Contributions|£865.12|||
|Educational Supplies|£2,138.36|||
|Educational Supplies (Pupil Premium)|£1,287.89|||
|Educational Supplies (Bags for Help)|£118.93|||
|Uniform|£156.30|||
|Food|£416.95|||
|Office Supplies|£1,699.07|||
|Cleaning|£1,584.99|||
|Donations Out|£0.00|||
|Training|£268.20|||
|Mobile Phone|£229.43|||
|Fundraising Expense|£0.00|||
|Rent & Insurance|£2,461.27|||
|Accountancy|£955.00|||
|DBS Refund|£104.49|||
|Advertising|£0.00|||
|Other|£1,479.70|||
|**Expenditure Total**||£87,302.48||
|**Movement in Balance**||**£7,931.16**||
|Balance at 1 September 2019||£28,147.75||
|Balance at 31 August 2020||£36,078.91||
|**Represented by**||||
|Current Account||£15,481.29||
|Savings Account||£20,463.97||
|Petty Cash Account||£133.65||
|Total Cash||**£36,078.91**|£0.00|
Inde
endent Examinerfs Re
or for
The Trustees of Pensilva Pre-school
I report on the accounts for the year ended 31 August 2020, which are attached.
Res
ective Res
onsibilities of trustees and examiner:
The charivs trustees are responsible for the preparation of the accounts. The charity's trustees
consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the
2011 Act) and that an independent examination is needed.
It is my responsibility to
-examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general directions given by the Charities Commission
under section 145(5)(b) of the 2011 Act: and
-state whether particular matters have come to my attention.
Basis of Inde
endent Examinerfs Re
ort
My examination was carried out in accordance with the general directions given by the Charities
Commission: An examination includes a review of the accounting records kept by the charity and a
comparison of the accounts presented with those records. It also includes consideration of any unusual
items or disclosures in the accounts and seeking explanations from you as trustees concerning any such
matters. The procedures undertaken do not provide all the evidence that would be required in an audit
and consequently no opinion is given as to whether the accounts present a "true and fair view" and the
report is limited to those matters set out in the statement below.
Inde
endent Examinerfs Statement
In connection with my examination, no matter has come to mv attention:
l. Which gives me reasonable cause to believe that in any m terial respect the requirements:
a. To keep accounting records in accordance with section 130 of the 2011 Act: and
b. To prepare accounts which accord with the accounting requirements of the 2011 Act
Have not been met; or
2. To which, in my opinion, attention should be drawn in order to enable a proper understanding
of the accounts to be reached.
A S Gibbs, BFP FCA
Gibbs & Co Chartered Accountants
Institute of Chartered Accountants in England & Wales
18 Tamar Close, Bere Alston, Yelverton, Devon. PL20 7HF
29 September 2020