ROTARY CLUB OF MALDON Registered charity number 1026101
Trustees’ Report for the year ended 30th June 2022
The trustees who served during the year ended 30[th] June 2022 were:
A. Smith, J. Smith, J. Williams and B, Farrington
The trustees at the date this report is filed are:
A. Smith, J. Smith, J. Williams and B. Farrington
The Club’s address for correspondence is 1 Beeches Road, Heybridge, Maldon, Essex CM9 4SL.
The charity was formed by a trust deed in 1993 and the club operates trust bank accounts.
Normally, the trustees each year are the President, Vice President, Secretary and Treasurer. However, since this year we did not have a Vice President and the President was also the Treasurer. Mr. A. Smith and Mr. B. Farrington agreed to remain as trustees for the time being to ensure that there are four trustees.
The purpose of the trust fund is to provide donations for charitable purposes and to enable local community projects. The trustees’ objectives are to raise and donate as much money as possible whilst maintaining suitable reserves to enable it to continue to operate its annual fireworks evening and other events together with providing, and being involved in, community service events. The trustees believe that they have complied with their duty to provide public benefit during the year.
We were pleased that, due to the lifting of restrictions relating to the COVID-19 pandemic, we were able to hold our annual firework display again. The purpose of this display is to provide safe, enjoyable entertainment for the community at reasonable cost. This year we made a surplus, most of which has been donated to local and other charities. Also, we were able to sell chestnuts at Maldon’s Christmas Fayre, make our Santa Sleigh collections and hold a plant sale in the Spring.
We were still unable to carry out some activities that we normally undertake for the community but expect that we will be able to resume them once the requirement for COVID restrictions recedes.
We maintain a reserve of £25,000 towards the cost of future firework displays. It is necessary to hold a reserve of this size as we lose money if the weather is inclement on the night.
The Club donated over £23,500 during the year by 23 individual donations. The biggest donation was £2,600 to the Disaster Emergency Committee (DEC) for the relief of refugees from Ukraine. This donation was in respect donations by the public in Maldon High Street resulting in £1,278 being collected. The Club decided to match that collection hence the amount donated to DEC. Most of the rest of the donations were to local charities and charitable causes.
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ROTARY CLUB OF MALDON Registered charity number 1026101
Trustees’ Report for the year ended 30th June 2022 (continued)
The balance carried forward on the Trust Fund at 30[th] June 2022 was £54 ,221.90 which included £25,000 held as a reserve for the fireworks event. Other reserves held at 30[th] June 2022 were £12,000 for major projects and £4,000 for the Colin Bingham reserve. The Colin Bingham reserve, named after a former President of the Club, is a rapid response fund for making donations in respect of disasters.
The trustees would like to thank all the club’s members and the “Friends of Maldon Rotary Club” for their support and involvement in the activities we were able to carry out during year. Also we would like to thank the members of the public for their generous donations and continued support during the year.
For and on behalf of the Trustees
J R Williams Treasurer
21st February 2023
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Rotary Club of Maldon
Charity Accounts for the year ended 30th June 2022
Receipts and Payments Account
| Receipts | Payments | ||
|---|---|---|---|
| £ | £ | ||
| Fireworks income | 49,446.96 | Fireworks expenditure | 27,730.48 |
| Santa Sleigh | 7,231.41 | Santa Sleigh expenses | 448.35 |
| Plant sale surplus | 760.72 | Purchase of a gazebo | 466.80 |
| Chestnuts surplus | 647.00 | Purchase of Xmas puddings | 120.00 |
| High St collections for Ukraine | 1,278.51 | Entertaining OAPs | 165.00 |
| High St collections - general | 532.63 | Bank charge | 25.00 |
| Gift aid | 2,220.50 | ||
| Donations from Rotarians | 882.00 | ||
| Interest received | 6.59 |
63,006.32
28,955.63
Donations
| DEC - Ukraine appeal | 2,600.00 |
|---|---|
| Wentworth School association | 2,250.00 |
| Maeldune Centre | 1,500.00 |
| Joseph Unwin Trust | 1,500.00 |
| RNLI - Maldon branch | 1,500.00 |
| Essex & Herts Air Ambulance | 1,500.00 |
| Churches Together in Maldon | 1,500.00 |
| Autism Anglia | 1,000.00 |
| Action for Family Carers | 1,000.00 |
| David Randall Foundation | 1,000.00 |
| Mid & N. Essex MIND | 1,000.00 |
| RC South Woodham Ferrers | 2,000.00 |
| RC Heybridge Blackwater | 1,000.00 |
| Danbury & Villages Rotary | 1,000.00 |
| Stroke Association | 500.00 |
| Julie Taylor St. Peter's Café | 500.00 |
| Rotary Foundation | 260.00 |
| Tolleshunt D'Arcy village hall | 500.00 |
| D. Huett - supplies to Ukraine | 500.00 |
| Royal British Legion | 100.00 |
| RIBI End Polio 1240 | 500.00 |
| Kids Out UK | 100.00 |
| Laptop for Ukrainian refugees | 259.99 |
23,569.99
Bank balances 1st July 2021
Bank balances 30th June 2022
| Current account Deposit account Fireworks reserve Colin Bingham fund Available funds Major project reserve Gift aid received |
22,783.55 Current account 33,257.66 20,957.65 Deposit account 20,964.24 43,741.20 54,221.90 106,747.52 106,747.52 Balance Sheet at 30th June 2022 25,000.00 Current account 33,257.66 4,000.00 Deposit account 20,964.24 4,435.57 12,000.00 8,786.33 54,221.90 54,221.90 |
22,783.55 Current account 33,257.66 20,957.65 Deposit account 20,964.24 43,741.20 54,221.90 106,747.52 106,747.52 Balance Sheet at 30th June 2022 25,000.00 Current account 33,257.66 4,000.00 Deposit account 20,964.24 4,435.57 12,000.00 8,786.33 54,221.90 54,221.90 |
|---|---|---|
| 106,747.52 | ||
| 33,257.66 20,964.24 |
||
| 54,221.90 |
I CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to tho trustees (Lu41 OF On accounts for tho year ondod 30 Qoz Charity no (If any) 1016101 Set out on pa908 I reFort to the trustees on my examination of the aLxounts of the above charity {"the Tnjsf) for the year ended 3£>fk4 J43 iz Responsibilities and basis of rnport As the chanty's trnstees. you are sponsible for the preparation of the accounts in accordan with tt* requirements of the Chartties Ad 2011 (Ihe Acl.) I report in respect of my examination of the Trust's accounts carrièd out UTher seth'on 145 of the 2011 Ad and in (xrrying out my examination. I have followed all the applicable Directions given by the Chanty Commission urKler section 145(5){b) of the Act. Indendent tThe chanty'$ gross in(¥Jme exceeded £250.0(M) and l am qualffied to •xamlnèrfs statsmont urKlertake the examination by bein9 a qualffied mber of linsert name of applicable listed b(xlylJ. Delete l ] rfnot applKable. I have ¢ompleted my examination. I confim that no material matters have come to my attention in connection with the examination (other than that disclosed bebw ') whith gives me cause to beIve that in, any material resped.. the accounting records were rnt kept in ac(x)rdance with section 130 of the CharitEs Act: or the accounts did not accord with the accounting records.. or the accounts did not comply wth the applicable requirements conming the fom) and content of accounts set out in the Charities (Accounts and Reports) Regulati<)ns 2008 other than any requirement that the accounts gwe a Inje and fairf view which is not a matter conswjered as part of an IndeFndent examination. I have no concems and have come across no other matters in connection with the examination to whith attention should be drawn in this report in order to enable a prOr understanding of the accounts to be reached. ' Please delete the wtyds in Ihe brnckets rf they do not apply. Signed: Dats: 24 170 Relevant professional qualificationls) or body H OF Ag3CKI AT10 OF CllALltlo) fv((xYUTfI IER Oct 2018