DORCHESTER PRE4CHOOL FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2024 DORCHESTER PRE-SCHOOL FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2024 Page Referen￿ and Administrative Details Annual Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Ststements DORCHESTER PRE4CHOOL FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2024 REFERENCE AND ADMINISTRATIVE DETAILS CHARITY NAME: Dorchester Pr￿SChool REGISTERED CHARITY NO: 1026090 ADDRESS: Horsa Hut Queen Street Dor¢hester4)n-Thames Oxon OX10 7HR TRUSTEES FROM 20" October 2023". Mr. W. Orr-Ewing Mrs. E. Leake Mr. J. Murby Mrs K Atkinson Mrs. S. Egan Mrs R. Mfinslett-morris Mrs. C. Garside TRUSTEES FROM 15th October 2022: Mr. W. 0￿-EWing Mrs. E. Leake Mr. J. Murby Mrs. S. Egan Mrs. S. Brown Mrs. C. Garside OFFICERS FROM 20th October 2023: Mr. W. Orr-Ewng Mrs. S. E9an Mrs. E. Leake Chair Secretary Treasurer OFFICERS FROM 15° October 2022.. Mr. W. Orr-Ewing Mrs. S. Egan Mrs. E. Leake Chair Secretary Treasurer INDEPENDENT EXAMINER.. Nigel Scott 6 Queens Close DorCheSter-or￿Tharnes OX10 7LR Page 1 DORCHESTER PRE4CHOOL ANNUAL REPORT OF THE TRUSTEES FOR THE PERIOD ENDED 31 AUGUST 2024 Governance The overall management and control of the Pre-school rests with the indNidual members of the Pre-school Committee. All Committee members are volunteers. Committee members are elected for one year at the Annual General Meeting. Committee members are eligible for r&election each year unless they have already setved on the Committee in any capacity for ten consecuts.ve years. Committee members may be COwOPted outside of an AGM. In which case, they are eligible for redection each year unless they have already served on the Committee in any capacity for six consecutive years All Committee members are Trustees. The Trustees hold the capital and income of the Charity for the benefit of Dorchester Pre-school. The Tnjstees who have acted during the year are as follows: Mr. Wlliam Orr-Ewing Mr. John Murby Mrs. Emily Leake Mrs Kelly Atkinson Mrs Rachel Winslet-morris Mrs. Sarah Egan Mrs. Charlotte Garside The Trustees are not remunerated in any fonn for their services. The goveming document is the Pre-sthool Leaming Alliance Constitution 2011. Objectives and activitles The main activty of Ihe charity is the provision of pr&school facilities for the children within its catchment area and others within the admissions policy. The aims of the Pre-school are to enhance the development and education of children prtm3ri1y under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. In planning our actiwties for the year we kept in mind the Chanty Commission's guidance on pU￿1C benefit at our Committee meetings. The Pre-school achieves its aims by.. Offering appropriate play, education and care facilities, famity leaming and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups. ensuring that such groups off•r opportunities for all children vA72tever their race. culture. religion. means or ability. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas. Instigatin9, adhering to and furthering the aims and objectives of the Early Years Alliance" . Earfy Years Alliants is the trading name of the Pre•schooS Learning Allian￿. Page 2 Achlevements and Perf0m￿nCe The Pre-school continued to offer standard opening hours, from 9am to 3pm weekdays during which time we have provided care for a range of children, several who have special educational needs and that are eligible for Early Years Pupil Premium funding. The setting has administered the provision of supemarket vouchers through the Household support fijnd for those eligible. The Pre-school Nyas rated Good at its Otsted inspection in February 2024, with partscular praise given for the dedication and care the staff show towards the children, and for the children's effective and sustained progress. The summary findings from Ihe report are: QualÉty of education Behaviour and attitudes Personal development Leadership and management - Good - Good - Good - Good The setting meets legal requirements for early years settings Flnanclal Review The Pre-school continues to be in a good finanaal position, thanks to its current assets, ending the year in an improved posrtion at £83k due to an annual surplus of £9.3k for the year. The previous financial period covered 17 months due to changing the financial year. This financial period covers 12 months. An increase in funding of 2 year olds from Ihe govemment has increased the grants received from the local county council, this new funding helped to increase children taking up spa￿8 at the Pre-school and fees paid for additional hours on top of their funding. Expenditure was higher this year, staff wages were increased in line with minimum wage increases, repairs and maintenance on the building was needed and a pergola was installed to improve the outdiX)r area. Funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and the majority have not been designated for other purposes. However, il has been agreed to retain a portion of these funds to cover closure costs of the preschool, should such an eventuality occur. Retained funds were maintained at £20K, to reflect the redundancy Costs payable and other costs should the pre-school have to dose. This amount is being remewed annually. Sign Date . soIGIJs Trustee Date..... Trustee Page 3 DORCHESTER PRE￿cHOoL Independent Examlner's Report to the Trustees of Dorchester Pre4chool I report on the accounts of the Twst for the period ended 31 August 2024, which are set out on pages 5 to Respoctive Responsibllltles of Trustees and Examlners As the charity's trustees you are responsible for the preparation of the accounts.. you wnsider that the audit requirement of section 43{2) of the Charities Act 1993 (the Act) does not apply. It is my responsibilty to state, on the basis of procedures specified in the General Directions given by the Chanty Commissioners under section 43(7)(b) of the Act. whether partlcular matters have come to my attention. Basis of Independent Examiner's Report My examination was carried OLrt in accordance V•qth the General Directions given by the Charity Commissioners. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented wrth those records. It also indudes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees conceming such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent Examlner's Statement In Connection with my examination, no matter has come to my attention: which gives me reasonable cause to believe that in any material respect the requirements (1) to keep accounting rerx)rds in accordance with section 41 of the Act to prepare accounts which accord with the accounting records and to compty with the accounting requirements of the Act have not been met. (2) to which, in my opinion, attention should be drawn in order to enable a proper understarKling of the accounts to be reached. Signed...... Date.. 301(91 Name: Nigel Scott Address: 6 Queens Close, Dorchester-on-Thames OX10 7LR Page 4 DORCHESTER PRE-SCHOOL STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31 AUGUST 2024 Unrestricted Income Fund ended 31.08.24 (12 mnths) Unrestrfcted Income Fund ended 31.08.23 (17 mnths) Note Income and Expenditu Incoming Resources Fees Grants SEN & HSF Grant Fundraising income Bank Interest 14,453 79,389 240 2.480 334 16.588 88,080 11,374 1,908 230 Total Incoming Resources 96.896 118,180 Resources Expended Direct charitable expenditure Pre-school running costs 84.235 97,453 84.235 97,453 Other Expenditure Management and administration of the Charity 3,002 1,589 Total Resources Expended 99.042 Net Incomingl(outgoing) Resources for the Year 9.659 19.137 Fund balances brought forward at 31 August 23 73.360 54,223 Fund balances carried forward at 31 August 24 83,019 73,360 Page 5 DORCHESTER PRE-SCHOOL BALANCE SHEET Asat 31 AUGUST 2024 31.08.24 31.08.23 Current Assets Note Cash at bank - Current Account - Savings Account Fundraising Account CAF Account 62,488 20.181 40,449 20,625 11,793 493 73.360 350 83,019 Current Llabllities 0.00 0.00 Net Assets 83.019 73,360 Funds Unrestricted Income Fund Approved by the Board of Trustees on ... ... . and signed on its behalf by: . Trustee Trustee Page 6 DORCHESTER PRE-SCHOOL NOTES TO THE FINANCIAL STATEMENTS For the period ended: Basls of Accountlng 31 AUGUST 2024 The financial statements have been prepared using Receipts and Payments accounts. Accountlng Policies Income Income arising from Fees. Grants, Fundraising and other sources is credited to the Statement of Financial Ath'vities as it is received. Taxation The Trust is an exempt charity within the meaning of Schedule 2 of the Charities Act 1993 and as such is a charity within the meaning of Section 506(1) of the Taxes Act 1988. Accordingly the Trust is potentially exempt from taxation in respect of income or capitsl gains received within categories covered by Section 505 of the Taxes Act 1988 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that such income or gains are applied to exclusively haritable purposes. Other Income 31.08.24 31.08.23 Bank account interest 334 334 230 230 Pre-school Runnlng Costs 31.08.24 31.08.23 Wages Bank charges Cleaning Office expenses DBS checks Fundraising costs Food and supplies Gifts and Parties Equipment Hall Fees HSF Payments Insurance and PLA subscription Marketing Phone Play and educational supplies Recruitment Repairs & refurbishment Training courses Staff unifomis utilities, broadband & fire alarm Waste collection 65,116 15 74,518 97 660 279 126 279 863 130 9,074 2,429 2,861 4,785 60 375 2,067 359 165 1.158 132 48 1,404 3,691 1.601 324 729 175 2.851 624 3,886 761 97.453 Page 7 Management and Admlnistration of the Charity 31.08.24 31.08.23 Administration, ststionery, postage & copies etc. 3,002 1,589 Page 8