COMPANY REGISTRATION NUMBER: CHARITY REGISTRATION NUMBER: 1026038
Codford Caterpillars Pre School Company Limited by Guarantee Unaudited Financial Statements
31 July 2024
MACDEES ACCOUNTANCY LTD
Licensed Financial Accountants 1 Pennys Lane Wilton Salisbury Wilts SP2 0BE
Codford Caterpillars Pre School
Company Limited by Guarantee
Financial Statements
Year ended 31 July 2024
| Page | |
|---|---|
| Trustees' annual report | 1 |
| Independent examiner's report to the trustees | 5 |
| Statement of financial activities (including income and | |
| expenditure account) | 7 |
| Statement of financial position | 8 |
| Notes to the financial statements | 9 |
| The following pages do not form part of the financial statements | |
| Detailed statement of financial activities | 13 |
| Notes to the detailed statement of financial activities | 15 |
Codford Caterpillars Pre School
Company Limited by Guarantee
Trustees' Annual Report
Year ended 31 July 2024
The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 July 2024.
Reference and administrative details
Registered charity name Codford Caterpillars Pre School
Charity registration number 1026038
Company registration number
Principal office and registered Cherry Orchard office Codford BA12 0PN
The trustees
Mrs Blake - Chair Mrs Allison Mrs Davis Miss Mounde - Secretary Mrs Riches Mrs Sloan Mrs Wiltshire - Treasurer Independent examiner Sarah Hughes-Williams 1 Pennys Lane Wilton Salisbury Wilts SP2 0BE
Structure, governance and management
The Chair of the Trustees is responsible for the induction of new Trustees, which includes awareness of a Trustee's responsibilities.
The Charity is administrated by the trustees. The trustees meet regularly during the year and receive reports on the state and developments of the affairs of the charity.
The trustees examine the major risks that the charity may face each financial year and have developed systems to monitor and control these risks to mitigate the impact they may have on the charity.
1
Codford Caterpillars Pre School
Company Limited by Guarantee
Trustees' Annual Report (continued)
Year ended 31 July 2024
Objectives and activities
The principal activity of the charity is to enhance the development of the children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
Our main source of income is fees from parents and government funding which comes via the local authority. Fundraising provides extra income. We have a main fundraising event to focus on annually. We remain invested in training our staff and providing suitable equipment and resources to enable our children to reach their full potential.
Surplus funds are held in a deposit account with The Co-operative Bank.
The paragraphs below set out our activities, achievements and performance during the year, which are directly related to the objectives and purposes for which the charity exists. The benefits of this are fully compliant with Principles 1a and 1b of the Charity Commission Principles of Public benefit.
The trustees confirm that they have complied with the duty in s17(5) of the Charities Act 2011 to have due regard to the charity commissions guidance on the public benefit, including Public Benefit: reporting (PB3)
Strategic report
The following sections for achievements and performance and financial review form the strategic report of the charity.
2
Codford Caterpillars Pre School
Company Limited by Guarantee
Trustees' Annual Report (continued)
Year ended 31 July 2024
Achievements and performance
Summary of the main achievements of the charity during the year.
This year's report highlights the continued growth and resilience of Codford Caterpillars Preschool for the financial year ending 31 July 2024. Despite ongoing economic pressures our focus has remained firmly on providing high-quality early years education in a nurturing, safe and inspiring environment.
Learning Environment: We remain committed to offering a stimulating and inclusive learning space for children aged 2 to 4 years operating 38 weeks of the year. Our team continues to deliver a broad range of activities tailored to each child's stage of development. Helping them build confidence independence and the skills needed for their transition to school.
Enrolment and Community Trust: We started the year with 13 children and welcomed several new families throughout the year finishing the summer term with 20 children enrolled. This steady growth reflects the community's continued confidence in our setting and the positive reputation Codford Caterpillars has built locally. As we have grown, we have remained committed to offering a nurturing and individualised approach to each child's learning journey. Whilst strengthening relationships with parents to collaboratively support their development.
Setting Improvements: This year saw a thoughtful and much-needed interior overhaul reinforcing our ethos of traditional home-based play. The setting was redesigned with clearly defined play zones that support both individual exploration and group interaction. We introduced new lifestyle play areas including a kitchen and dressing table where children can role-play connect and learn through familiar comforting experiences. A key feature of the renovation was the introduction of a tray responsibility system. Each tray contains a simple cause-and-effect activity that children can independently select complete and return. This encourages autonomy and responsibility all within a supported environment where help is available if needed. The result is a space that nurtures both self-led learning and meaningful social engagement.
Financial Challenges and Stewardship: Like many early years settings we have felt the impact of rising operational costs particularly in utility bills and wages. However, through careful financial planning modest fee adjustments and a closer look at staff rotation we have maintained a strong position and continue to operate sustainably.
Fundraising and Support: Fundraising remains a vital part of sustaining and enhancing the preschool. This year's efforts including the annual Harvest Supper auction and fundraiser raised just under £4,000. This will go directly towards improvements and resources that enrich the children's daily experiences.
Looking Ahead: As we move into the year ahead our priorities remain clear to deliver high-quality early education. Maintain a warm and engaging environment and continue improving our setting with the help of community support and targeted fundraising. We plan to expand our fundraising efforts by adding more events to the calendar and further engaging with our community. We are proud of what we have achieved and excited for the future.
3
Codford Caterpillars Pre School
Company Limited by Guarantee
Trustees' Annual Report (continued)
Year ended 31 July 2024
Financial review
The loss of £4,636 has been added to the surplus of fund brought forward resulting in a total retained fund at 31 July 2023 amounting to £28,357.
Contingency reserves are to ensure sound grounding operations. Surplus funds are invested in equipment the building where necessary and feasible.
The trustees' annual report and the strategic report were approved on 24 April 2025 and signed on behalf of the board of trustees by:
Mrs Blake - Chair Trustee
4
Codford Caterpillars Pre School
Company Limited by Guarantee
Independent Examiner's Report to the Trustees of Codford Caterpillars Pre School
Year ended 31 July 2024
I report to the trustees on my examination of the financial statements of Codford Caterpillars Pre School ('the charity') for the year ended 31 July 2024.
Responsibilities and basis of report
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
-
the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
5
Codford Caterpillars Pre School
Company Limited by Guarantee
Independent Examiner's Report to the Trustees of Codford Caterpillars Pre School (continued)
Year ended 31 July 2024
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Sarah Hughes-Williams Independent Examiner
1 Pennys Lane Wilton Salisbury Wilts SP2 0BE
24 April 2025
6
Codford Caterpillars Pre School
Company Limited by Guarantee
Statement of Financial Activities (including income and expenditure account)
Year ended 31 July 2024
| 2024 | 2024 | 2023 | |
|---|---|---|---|
| Unrestricted | |||
| funds | Total funds | Total funds | |
| Note | £ | £ | £ |
| Income and endowments | |||
| Donations and legacies | 90,421 | 90,421 | 83,987 |
| Investment income | 197 | 197 | 136 |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| Total income | 90,618 | 90,618 | 84,123 |
| ৶৶৶৶৶৶৶৶ | ৶৶৶৶৶৶৶৶ | ৶৶৶৶৶৶৶৶ | |
| Expenditure | |||
| Expenditure on raising funds: | |||
| Costs of other trading activities | 77,744 | 77,744 | 61,768 |
| Expenditure on charitable activities | 11,704 | 11,704 | 8,073 |
| Other expenditure | 5,806 | 5,806 | 5,945 |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| Total expenditure | 95,254 | 95,254 | 75,786 |
| ৶৶৶৶৶৶৶৶ | ৶৶৶৶৶৶৶৶ | ৶৶৶৶৶৶৶৶ | |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| Net (expenditure)/income and net movement in funds | (4,636) | (4,636) | 8,337 |
| ৶৶৶৶৶৶৶৶ | ৶৶৶৶৶৶৶৶ | ৶৶৶৶৶৶৶৶ | |
| Reconciliation of funds | |||
| Total funds brought forward | 32,993 | 32,993 | 24,656 |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| Total funds carried forward | 28,357 | 28,357 | 32,993 |
| ৶৶৶৶৶৶৶৶ | ৶৶৶৶৶৶৶৶ | ৶৶৶৶৶৶৶৶ |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 9 to 11 form part of these financial statements.
7
Codford Caterpillars Pre School
Company Limited by Guarantee
Statement of Financial Position
31 July 2024
| 2024 | 2023 | ||
|---|---|---|---|
| Note | £ | £ | |
| Current assets | |||
| Cash at bank and in hand | 28,849 | 33,761 | |
| Creditors: amounts falling due within one year | 5 | 492 | 558 |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | ||
| Net current assets | 28,357 | 33,203 | |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | ||
| Total assets less current liabilities | 28,357 | 33,203 | |
| Creditors: amounts falling due after more than one year | 6 | – | 210 |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | ||
| Net assets | 28,357 | 32,993 | |
| ৶৶৶৶৶৶৶৶ | ৶৶৶৶৶৶৶৶ | ||
| Funds of the charity | |||
| Unrestricted funds | 28,357 | 32,993 | |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | ||
| Total charity funds | 8 | 28,357 ৶৶৶৶৶৶৶৶ |
32,993 ৶৶৶৶৶৶৶৶ |
For the year ending 31 July 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
-
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476;
-
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
These financial statements were approved by the board of trustees and authorised for issue on 24 April 2025, and are signed on behalf of the board by:
Mrs Blake - Chair Trustee
The notes on pages 9 to 11 form part of these financial statements.
8
Codford Caterpillars Pre School
Company Limited by Guarantee
Notes to the Financial Statements
Year ended 31 July 2024
1. General information
The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Cherry Orchard, Codford, BA12 0PN.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.
3. Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern
There are no material uncertainties about the charity's ability to continue.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
4. Independent examination fees
| 2024 | 2023 | ||
|---|---|---|---|
| £ | £ | ||
| Fees payable to the independent examiner for: | |||
| Independent examination of the financial statements | 350 | 350 | |
| ৶৶৶৶ | ৶৶৶৶ | ||
| 5. | Creditors: amounts falling due within one year | ||
| 2024 | 2023 | ||
| £ | £ | ||
| Accruals and deferred income | 492 | 558 | |
| ৶৶৶৶ | ৶৶৶৶ |
9
Codford Caterpillars Pre School
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 31 July 2024
6. Creditors: amounts falling due after more than one year
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Social security and other taxes | – | 210 |
| ৶৶৶৶ | ৶৶৶৶ |
7. Pensions and other post retirement benefits
Defined contribution plans
The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £1,439 (2023: £958).
8. Analysis of charitable funds
Unrestricted funds
| Unrestricted funds | ||||
|---|---|---|---|---|
| At | ||||
| At 1 Aug 2023 | Income | Expenditure | 31 Jul 2024 | |
| £ | £ | £ | £ | |
| General funds | – | 90,618 | (95,254) | (4,636) |
| Unrestricted fund 2 - desc in a/cs | 32,993 | – | – | 32,993 |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| 32,993 | 90,618 | (95,254) | 28,357 | |
| ৶৶৶৶৶৶৶৶ | ৶৶৶৶৶৶৶৶ | ৶৶৶৶৶৶৶৶ | ৶৶৶৶৶৶৶৶ | |
| At | ||||
| At 1 Aug 2022 | Income | Expenditure | 31 Jul 2023 | |
| £ | £ | £ | £ | |
| General funds | – | 84,123 | (75,786) | 8,337 |
| Unrestricted fund 2 - desc in a/cs | 24,656 | – | – | 24,656 |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| 24,656 ৶৶৶৶৶৶৶৶ |
84,123 ৶৶৶৶৶৶৶৶ |
(75,786) ৶৶৶৶৶৶৶৶ |
32,993 ৶৶৶৶৶৶৶৶ |
10
Codford Caterpillars Pre School
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 31 July 2024
9. Analysis of net assets between funds
| Unrestricted | Total Funds | |
|---|---|---|
| Funds | 2024 | |
| £ | £ | |
| Current assets | 28,849 | 28,849 |
| Creditors less than 1 year | (492) | (492) |
| Provisions | – | – |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| Net assets | 28,357 | 28,357 |
| ৶৶৶৶৶৶৶৶ | ৶৶৶৶৶৶৶৶ | |
| Unrestricted | Total Funds | |
| Funds | 2023 | |
| £ | £ | |
| Current assets | 33,761 | 33,761 |
| Creditors less than 1 year | (558) | (558) |
| Provisions | (210) | (210) |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| Net assets | 32,993 | 32,993 |
| ৶৶৶৶৶৶৶৶ | ৶৶৶৶৶৶৶৶ |
11
Codford Caterpillars Pre School
Company Limited by Guarantee
Management Information
Year ended 31 July 2024
The following pages do not form part of the financial statements.
12
Codford Caterpillars Pre School
Company Limited by Guarantee
Detailed Statement of Financial Activities
Year ended 31 July 2024
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Income and endowments | ||
| Donations and legacies | ||
| Fund raising income | 4,457 | 3,983 |
| Donations type 5 | 500 | – |
| Grants receivable type 1 | 15,497 | 12,582 |
| Grants receivable type 2 | 69,967 | 67,422 |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| 90,421 | 83,987 | |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| Investment income | ||
| Interest Income | 197 | 136 |
| ৄৄৄৄ | ৄৄৄৄ | |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| Total income | 90,618 | 84,123 |
| ৶৶৶৶৶৶৶৶ | ৶৶৶৶৶৶৶৶ |
13
Codford Caterpillars Pre School
Company Limited by Guarantee
Detailed Statement of Financial Activities (continued)
Year ended 31 July 2024
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Expenditure | ||
| Costs of other trading activities | ||
| Wages and salaries | 70,897 | 55,976 |
| Pension costs | 1,439 | 958 |
| Harvest supper expenses | 554 | 442 |
| School trips | 160 | 72 |
| Working materials | 1,654 | 1,705 |
| Food purchases | 768 | 614 |
| Classroom equipment | 449 | 200 |
| Staff training | 185 | 531 |
| Shop costs | 383 | 146 |
| Cleaning materials | 1,241 | 724 |
| Staff travel & expense claims | 14 | 400 |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| 77,744 | 61,768 | |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| Expenditure on charitable activities | ||
| Rent | 491 | 769 |
| Rates and water | 287 | 273 |
| Light and heat | 9,294 | 2,028 |
| Repairs and maintenance | 1,632 | 5,003 |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄ | |
| 11,704 | 8,073 | |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄ | |
| Other expenditure | ||
| General Expenses | 342 | 200 |
| Insurance | 180 | 175 |
| Postage | 33 | 32 |
| Printing & Stationery | 476 | 385 |
| Subscriptions | 2,245 | 2,130 |
| Telephone & Internet | 762 | 582 |
| Advertising & Marketing | – | 471 |
| Accountancy | 1,768 | 1,807 |
| Inspection certification | – | 163 |
| ৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄ | |
| 5,806 | 5,945 | |
| ৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄ | |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| Total expenditure | 95,254 | 75,786 |
| ৶৶৶৶৶৶৶৶ | ৶৶৶৶৶৶৶৶ | |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| Net (expenditure)/income | (4,636) ৶৶৶৶৶৶৶৶ |
8,337 ৶৶৶৶৶৶৶৶ |
14
Codford Caterpillars Pre School
Company Limited by Guarantee
Notes to the Detailed Statement of Financial Activities
Year ended 31 July 2024
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Costs of other trading activities | ||
| Costs of other trading activities - Shop costs | ||
| Salaries and wages | 70,897 | 55,976 |
| Pensions Costs | 1,439 | 958 |
| Harvest supper expenses | 554 | 442 |
| School trips | 160 | 72 |
| Working materials | 1,654 | 1,705 |
| Food purchases | 768 | 614 |
| Classroom equipment | 449 | 200 |
| Staff training | 185 | 531 |
| Shop costs | 383 | 146 |
| Cleaning materials | 1,241 | 724 |
| Staff travel & expense claims | 14 | 400 |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| 77,744 | 61,768 | |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| Costs of other trading activities | 77,744 | 61,768 |
| ৶৶৶৶৶৶৶৶ | ৶৶৶৶৶৶৶৶ | |
| Expenditure on charitable activities | ||
| Activity type 1 | ||
| Activities undertaken directly | ||
| Rent on land and rates | 491 | 769 |
| Direct charitable activity 1 - rates & water | 287 | 273 |
| Direct charitable activity 1 - light & heat | 9,294 | 2,028 |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| 10,072 | 3,070 | |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄৄ | |
| Activity type 2 | ||
| Activities undertaken directly | ||
| Repairs & Maintenance | 1,632 | 5,003 |
| ৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄ | |
| ৄৄৄৄৄৄৄৄ | ৄৄৄৄৄৄৄ | |
| Expenditure on charitable activities | 11,704 | 8,073 |
| ৶৶৶৶৶৶৶৶ | ৶৶৶৶৶৶৶ |
15