CHARITY REGISTRATION NUMBER: 1026038 

Ox 

# Codford Caterpillers Pre School Company Limited by Guarantee Unaudited Financial Statements 31 July 2021 

## MACDEES ACCOUNTANCY LTD 

Licensed Financial Accountants 1 Pennys Lane Wilton Salisbury Wilts SP2 OBE 



## Codford Caterpillers Pre School 

## Company Limited by Guarantee 

## Financial Statements 

## Year ended 31 July 2021 


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|||||||||
|---|---|---|---|---|---|---|---|
|Page|
|Trustees’|annual|report|1|
|Independent|examiner's|report|to|the|trustees|4|
|Statement|of financial|activities|(including|income and|
|expenditure|account)|5|
|Statement|of financial|position|6|
|Notes|to|the|financial|statements|7|
|The following|pages do|not form|part of the financial|statements|
|Detailed|statement|of financial|activities|11|
|Notes|to|the|detailed|statement|of financial|activities|13|

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Codford Caterpillers Pre School 

| 

## Company Limited by Guarantee 

## Trustees’ Annual Report 

## Year ended 31 July 2021 

The trustees, who are also the directors for the purposes of company law, presenttheir report and the unaudited financial statements of the charity for the year ended 31 July 2021. 

|Reference and administrative details|Reference and administrative details|
|---|---|
|Registered charityname|Codford Caterpillers Pre School|
|Charity registration number|1026038|
|Company registration number||
|Principal office and registered<br>office|Cherry Orchard<br>Codford|
||BA12 OPN|
|The trustees||
||Mrs Allison - Secretary|
||Miss Pluess|
||Mrs Peachey-Derrick|
||Mr Park|
||Mrs Kennedy - Secretary|
||Miss Nash -Chairperson|
||Mrs Riches|
||Mrs Muckley-Stokes -Treasurer|
|Independentexaminer|Sarah Hughes-Williams|
||1 Pennys Lane|
||Wilton|
||Salisbury|
||Wilts|
||SP2OBE|



## Structure, governance and management 

ofThe a Trustee's Chair of thr **e** sponsibilitie Trustees i **s** responsible. for the induction of new Trustees, which includes awareness The Charity is administrated by the trustees. The trustees meet regularly during the year and receive reportson the state and developmenof **t** hes affairsof the charity. 

The trustees examine the major risks that the charity may face each financial year and have developed systems to monitor and control these risks to mitigate the impact they may have on the charity. 

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Codford Caterpillers Pre School 

## Company Limited by Guarantee 

Trustees’ Annual Report (continues) 

## Year ended 31 July 2021 

## Objectives and activities 

The principal activityof the charityis to enhance the developmentof the children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. 

Our main source of income is fees from parents and government funding which comes via the local authority. Fundraising provides extra income. We have a main fundraising event to focus on annually. We remain invested in training our staff and providing suitable equipment and resources to enable our children to reach their full potential. 

Surplus funds are held in a deposit account with The Co-operative Bank. 

The paragraphs below set out our activities, achievements and performance during the year, which are directly related to the objectivesand purposes for which the charity exists. The benefiof **t** hiss are fully compliant with Principles 1a and 1b of the Charity Commission Principles of Public benefit. The trustees confirm that they have complied with the duty in s17(5) of the CharitiesAct 2011 to have due regard to the charity commissions guidance on the public benefit, including Public Benefit: reporting (PB3) 

## Strategic report 

The following sections for achievements and performance and financial review form the strategic report of the charity. 

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## Codford Caterpillers Pre School Company Limited by Guarantee Trustees’ Annual Report (continueg) Year ended 31 July 2021 eee Achievements and performance 

## Summary of the main achievements of the charity during the year. 

Provide Buildings and Facilities with open space for the education and training of children aged 2-4 years (35 weeks a year). 

The pre-school is open 5 days a week during term time. Trained staff care for the children in the purpose build premises, offering a varied programme of activities, suitable to the needs of the children to enable them to develop their full potenti **a** ndl preparethem for school. Numbers were low this year. In October 2020 our occupancy was 23% with 9 children attending the setting, some only for half days. Numbers slowly increased through the year with 12 children attending in Term 4 and finishing with 18 children in Term 6. The pre-school has continued to work hard to manage and deal with the effects of the coronavirus pandemic on the setting and to ensure the pre-school remains viable. 

Financially coronavirus has had a big impact on the setting, a loss of private fees and reduction in council funding during the lockdown period, couple with fundraising events being difficult to hold during the unprecedented time have all played their part. We were able to do a few small fundraising events but not our big fundraiser that raises the most funds. The committee have been continually monitoring and reviewinghold morethe financial fundraising eventsposition.to Moving boost theforward finances.grants are being looked into and we hope to be able to 

We had hopedto refresh and invest in the outsideof the building and outside @ spaces but as it has been tough financial year this has been postponed to a later dale, when fundraising will be easier and numbers pick up. 

The focus of the staff and committee has remained to work together to ensure we are providing a happy, safe and varied programme to allow children the opportunity to develop and learn. 

## Financial review 

The loss of £11444 has been added to the surplus of fund brought forward resulting in a total retained fund at 31 July 2019 amounting to £16745. 

Contingency reserves are to ensure sound grounding op operations. Surplus funds are invested in equipment the building where necessary and feasible. 

The trustees’ annual report and the strategic report were approved on 14 April 2022 and signed on behalf of the board of trustees by: 

## StachSe 

Miss Nash - Chairperson Trustee 

## eee 

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## Codford Caterpillers Pre School Company Limited by Guarantee 

## Independent Examiner's Report to the Trustees of Codford Caterpillers Pre School 

## Year ended 31 July 2021 

| report to the trusteeson my examinatof the f **i** nancialon statementsof Codford CaterpillersPre School (‘the charity’) for the year ended 31 July 2021. 

## Responsibilities and basis of report 

As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). 

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of the charity's accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination | have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. 

## Independent examiner's statement 

I have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 

1. accounting records were not kept in respect of the charity as required by section 386of the 2006 Act: or 

2. the financial statements do not accord with those records; or 3. the financial statementsdo not comply with the accounting requiremenof sec **t** ions 396of the 2006 Act other than any requirementha **t** the accounts givea ‘true and fair’ view which is not a matter considered as part of an independent examination; or 

4. the financial statements have nol been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). 

attentionIl have no concernsshould be anddrawnhavein thiscomereportacrossin orderno otherto enm **a** ttersble a inproperconnection understandingwith the examinof the **a** tionccoun **t** os whichto be reached. 

Sarah Hughes-Williams Independent Examiner 

1 Pennys Lane 

Wilton Salisbury Wilts SP2 OBE 

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## Codford Caterpillers Pre School 

## Company Limited by Guarantee 

## Statement of Financial Activities 

## (including income and expenditure account) 

## Year ended 31 July 2021 


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||||||||
|---|---|---|---|---|---|---|
|2021|2020|
|Unrestricted|
|funds|Totalfunds|Total|funds|
|Note|£|2|£|
|Income|and|endowments|
|Donations and|legacies|46,820|46,820|52,169|
|Investment income|32|32|740|
|Total|income|46,852|46,852|52,909|
|Expenditure|
|Expenditure|on|raising funds:|
|Costs|of other trading|activities|50,238|50,238|50,549|
|Expenditure on|charitable|activities|2,218|2,218|3,567|
|Other expenditure|5,840|5,840|5,839|
|Total expenditure|58,296|58,296|59,955|
|Net expenditure|(11,444)|(11 444)|(7,046)|
|Other recognised|gains and|losses|
|Other gains/(losses)|28,189|28,189|-|
|Net movement in funds|16,745|16,745|(7,046)|
|Reconciliation|of funds|
|Total|funds|brought forward|-|.|=|35,235|
|Total funds|carried forward|16,745|16,745|28,189|

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The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. 

The notes on pages 7 to 9 form part of these financial statements. 

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## Codford Caterpillers Pre School Company Limited by Guarantee 

## Statement of Financial Position 

## 31 July 2021 


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|||||||
|---|---|---|---|---|---|
|Note|2021£|2020£|
|Current|assets|
|Cash|at bank and|in|hand|17,504|29,426|
|Creditors:|amounts|falling due within one year|5|602|1,010|
|Net current assets|16,902|28,416|
|Total assets|less|current|liabilities|16,902|28,416|
|Provisions|6|157|227|
|Net assets|16,745|28,189|
|Funds|of the|charity|
|Unrestricted|funds|16,745|28,189|
|Total|charity funds|8|16,745|28,189|

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For the year ending 31 July 2021 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. 

## Directors’ responsibilities: 

- ¢ The members have not required the company to oblain an audit of its financial statements for the year in question in accordance with section 476; 

- e The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements. 

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. 

These financial statements were approved by the board of trustees and authorised for issue on 14 April 2022, and are signed on behalfof the board by: 

Miss Nash - Chairperson Trustee 

The notes on pages 7 to 9 form part of these financial statements. 

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## Codford Caterpillers Pre School Company Limited by Guarantee Notes to the Financial Statements Year ended 31 July 2021 

## 1. General information 

The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Cherry Orchard, Codford, BA12 OPN. 

## 2. Statement of compliance 

These financial statements have been prepared in compliance with FRS 102, ‘The Financial Reporting Standard applicable in the UK and the Republic of Ireland’, the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006. 

## 3. Accounting policies 

## Basis of preparation 

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured al fair value through income or expenditure. 

The financial statements are prepared in sterling, which is the functional currency of the entity. 

## Going concern 

There are no material uncertainties about the charity's ability to continue. 

## Judgements and key sources of estimation uncertainty 

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. 

## 4. Independent examination fees 

|4.|Independent examinationexamination fees|||
|---|---|---|---|
|||2021|2020|
|||£|£|
||Fees payable totheindependentexaminer for-<br>Independentexamination ofthefinancial statements|350|350|
|5.|Creditors: amounts falling duewithinoneyear|||
|||2021|2020|
|||£|£|
||Trade creditors|242|660|
||Accrualsanddeferred income|360|350|
|||602|1,010|



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## Codford Caterpillers Pre School 

## Company Limited by Guarantee 

## Notes to the Financial Statements (continueg) 

## Year ended 31 July 2021 

## 6. Provisions 

||Pensions|
|---|---|
||and similar|
||obligations|
||£|
|At 1 August 2020|-|
|Transfers|157|
|At31July2021|157|



## 7. Pensions and other post retirement benefits 

## Defined contribution plans 

The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £1,051 (2020: £1,149). 

## 8. Analysis of charitable funds 

## Unrestricted funds 

||||||||At|
|---|---|---|---|---|---|---|---|
||At<br>1 August2020|Income||Expenditur<br>e|Gainsand<br>losses||31 July20<br>21|
||£||£|£|£||£|
|General funds|-|46,852||(58,296)||=|(11,444)|
|Unrestricted fund|=||-|-|28,189||28,189|
||-|46.852||(58,296)|28,189||16,745|
||At|||Gainsand|||At|
||1 August2019|Income|Expenditure||losses|31|July 2020|
||£|£||£|£||£|
|General funds<br>Unrestrictedfund|-<br>35,235|52,909<br>-||(59,955)<br>-|~<br>~||(7,046)<br>35,235|
||35,235|52,909||(59.955)|-||28,189|



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Codford Caterpillers Pre School 

## Company Limited by Guarantee 

## Notes to the Financial Statements (continued) 

## Year ended 31 July 2021 

## 9. Analysis of net assets between funds 


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|||||||
|---|---|---|---|---|---|
|Unrestricted|Total|Funds|
|Funds|2021|
|£|£|
|Current assets|17,504|17,504|
|Creditors|less than|1|year|(602)|(602)|
|Provisions|(157)|(157)|
|Net|assets|16,745|16,745|
|Unrestricted|Total|Funds|
|Funds|2020|
|£|£|
|Current|assets|29,426|29,426|
|Creditors|less than|1|year|(1,010)|(1,010)|
|Provisions|(227)|(227)|
|Net assets|28,189|28,189|

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Codford Caterpillers Pre School 

Company Limited by Guarantee 

## Management Information 

## Year ended 31 July 2021 

The following pages do not form part of the financial statements. 

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Codford Caterpillers Pre School 

## Company Limited by Guarantee 

## Detailed Statement of Financial Activities 

## Year ended 31 July 2021 


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|||||
|---|---|---|---|
|2021|2020|
|£|£|
|Income|and|endowments|
|Donations|and|legacies|
|Fund|raising income|3,627|586|
|Grants|receivable|657|543|
|Grants|receivable|42,536|51,040|
|46,820|52,169|
|Investment|income|
|Interest Income|32|740|
|Total Income|46,852|52,909|

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Codford Caterpillers Pre School 

## Company Limited by Guarantee 

## Detailed Statement of Financial Activities (continues 

## Year ended 31 July 2021 


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||||||
|---|---|---|---|---|
|2021|2020|
|£|£|
|Expenditure|
|Costs|of other trading|activities|
|Wages and|salaries|45,796|45,184|
|Pension|costs|1,051|1,149|
|School|trips|6|107|
|Working|materials|785|220|
|Food|purchases|611|1,015|
|Classroom|equipment|242|2,079|
|Staff training|631|149|
|Shop costs|90|131|
|Gifts|for pupils|31|35|
|Cleaning|materials|995|370|
|Staff travel&|expense|claims|=|110|
|$0,238|50,549|
|Expenditure|on|charitable|activities|
|Rent|100|548|
|Rates and water|90|171|
|Light and|heat|2,028|2,848|
|2.218|3,567|
|Other expenditure|
|General|Expenses|1,085|278|
|Insurance|826|1,687|
|Postage|42|29|
|Printing &|Stationery|245|530|
|Subscriptions|141|647|
|Telephone &|Internet|355|699|
|Advertising & Marketing|1,502|111|
|Accountancy|1,440|1,810|
|Inspection|certification|204|48|
|5,840|5,839|
|Total expenditure|58,296|59,955|
|Net expenditure|(11,444)|(7,046)|

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Codford Caterpillers Pre School 

## Company Limited by Guarantee 

## Notes to the Detailed Statement of Financial Activities 

## Year ended 31 July 2021 

|||2021|2020|
|---|---|---|---|
|||£|£|
|Costs ofothertrading activities<br>Costsof other trading activities<br>Salaries andwages|-Shopcosts|45,796|45,184|
|Pensions Costs||1,051|1,149|
|School trips||6|107|
|Working materials||785|220|
|Food purchases||611|1,015|
|Classroom equipment||242|2,079|
|Stafftraining||631|149|
|Shopcosts||90|131|
|Gifts for pupils||31|35|
|Cleaning materials<br>Stafftravel & expense claims||995<br>-|370<br>110|
|||50,238|50,549|
|Costs ofothertrading activities||50,238|50,549|
|Expenditureon charitable activities||||
|Activities undertakendirectly||||
|Renton landand rates<br>Direct charitable activity -rates<br>& water||100<br>90|548<br>171|
|Direct charitable activity - light&heat||2,028|2.848|
|||2,218|3,567|
|Expenditureoncharitableactivities||2,218|3,567|



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