STURMINSTER MARSHALL PRE-SCHOOL
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED
31[st] AUGUST 2023
Registered Charity Number: 1026037
Donohue Smith & Hartwell Ltd Suite 1a, 43 Fisherton Street, Salisbury, Wiltshire, SP2 7SU
STURMINSTER MARSHALL PRE-SCHOOL
Contents
| Page | |
|---|---|
| Chairperson's report | 2 |
| Legal and administrative details | 4 |
| Report of the Trustees | 5 |
| Independent Examiner's Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 |
| Detailed Statement of Financial Activities | 13 |
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STURMINSTER MARSHALL PRE-SCHOOL
Chairperson’s Report For the year ended 31[st] August 2023
The chairperson welcomed everyone and thanked them for attending the meeting. All previous committee members stood down from their posts and a new committee has been formed for the coming year.
Returned to preschool with 21 on roll. We also collected some children from Reception that where on a part time schedule. 5 members of staff. Started with £10k deficit but we have ended in a £4158.60 profit made.
A child with SEND had been assessed by various professionals and had an EHCP in place. No provision was found for him for the September start, so he remained at Preschool for the full year receiving early years additional SEND funding until December and then 3 funded hours a week during the Spring and Summer terms.
As a sign of respect, pre-school closed for the Her Majesty’s State Funeral, on 19[th] September.
We were chosen for the Co-op local community fund, parents and carers were asked to choose us as their local charity and we are awaiting the final amount raised. The amount raised would be used to enhance our provision for 1 year olds. Presentation of the cheque will be made on 15[th] November 2023.
We had a new website go live.
We raised money for Children in Need in November. Children wore ‘spots’ and participated in themed activities during the day. We added our monies raised into the school amount.
School kindly offered us a room for the Christmas Fair. We had a tombola, teddy tombola, games and crafts. All our staff volunteered some time and we raised £116.31 for preschool.
Families were invited to the children’s Christmas performance. They sang Christmas songs and then joined us for drink and mince pie afterwards. The following day, we had the children’s Christmas party. Much fun was had.
We celebrated world book day at the beginning of March, dressing up as our favourite characters. We enhanced our reading area to reflect the importance of stories and reading during a child’s early years.
OFSTED inspected us on the 9[th] March. Staff were ready, the children were settled and we received a GOOD rating, which we can all be incredibly proud of.
The children celebrated Red Nose day with a week-long full of activities. They raised £35.62 for the charity.
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We unfortunately suffered a phishing email event where some email addresses were sent to a third party. We notified our families immediately and secured our email address swiftly. Risk assessments were carried out and staff training addressed.
We had an Easter themed activity week to end the Spring term. Finalised with joining in the school with, the Easter egg competition, bonnet parade and egg hunt.
Our manager Patsy Barnes went on long term sick during the spring term, and did not return for the remainder of the academic year. Sadly she resigned from Sturminster Marshall Pre-school during the summer. Staff and the committee sent leaving gifts and cards. Patsy will be missed, but we wish her well for the future.
We employed 3 new bank staff to help cover staff absence and busy days. Calypso completed a terms placement towards her level 3, and we had 4 students on work experience from QE, Corfe Hills and Lytchett.
We celebrated our GOOD OFSTED rating and the Kings Coronation, at the beginning of May, with a week-long celebration. We joined the school for the May Day celebration and maypole dancing. Staff again volunteered their time to help at the event. We raised £177 through our teddy tombola and hoop a jolly jar. The week ended with a wonderful Coronation day garden party. Preschool bought all children a commemorative coronation medal.
To raise money for preschool and enhance our construction area, we had a sponsored week during the summer. Every child completed at least one event during the week. Including a ‘soak the teacher’ event! School kindly let us sell cakes at the end of a school day. We raised an amazing £435 during the event.
We had a successful pre-school outing to Kingston Maurward animal park and gardens, with many of our families joining us. Due to the FREE entrance fee, many of our families took part in the guinea pig fishing at an additional cost.
We only had 9 children leave in July, to move up to school. Our leavers took part in a short sports day event and our teddy bears picnic, including water fight.
During the summer holidays, we had the new decking built, adding a safe outdoor area to our one year olds. Woody house was removed. Staff volunteered a day to paint the garden fences, and re-vamp our garden area.
Committee met late in the summer to discuss filling of managers position. A job advert will be made, with interviews and the appointment made by the end of December. Committee also voted for the new snack fee, admin fee for new starters and billing for fees, one month in advance. There are two outstanding balances in fees. One which will be set up on a payment plan in September. The other, it was decided the fees would be written off due to unfortunate family circumstance.
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STURMINSTER MARSHALL PRE-SCHOOL
Legal and Administrative details For the year ended 31[st] August 2023
Registered Charity Number 1026037
Principle Address Rear of First School 78 High Street Sturminster Marshall Wimborne Dorset BH21 4AY
Independent Examiner Donohue Smith & Hartwell Ltd Suite 1a 43 Fisherton Street Salisbury Wiltshire SP2 7SU
Trustees
The following acted as Trustees during the period:
Mr D Watt Mr M Bullock Ms R Cox Mrs N Charman Ms J Ladbrook Mrs C Hinks Miss S Clark Miss A Clark
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STURMINSTER MARSHALL PRE-SCHOOL
Report of the Trustees For the year ended 31[st] August 2023
The trustees present their report with the financial statements of the charity for the year ended 31[st] August 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) ‘Accounting and Reporting by Charities’ issued in March 2015.
Governing document
The charity is governed by a constitution, adopted 23[rd] February 1993.
Recruitment and appointment of new trustees
New trustees are appointed by current trustees.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Objectives and aims
To enhance the development and education of children below statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
Approved by the Trustees on ……………………………………
Damien Watt Signed on 20/05/24 @ 20:13
And signed on their behalf by ……………………………………………….. Mr D Watt
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Independent Examiners Report to the Trustees of STURMINSTER MARSHALL PRE-SCHOOL
I report on the accounts for the year ended 31[st] August 2023, which are set out on pages 7 to 14
Respective responsibilities of trustees and examiner
The Charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
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It is my responsibility to:
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examine the accounts (under section 145 of the Charities Act
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to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act); and
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- to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view, and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with our examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with section 130 of the Charities Act;
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to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Charities Act have not been met: or
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(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: SA Hartwell CTA ATT MAAT Date: 15/04/2024
Donohue Smith & Hartwell Ltd
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STURMINSTER MARSHALL PRE-SCHOOL
Statement of Financial Activities For the year ended 31[st] August 2023
| Unrestricted funds Notes £ Incoming resources Incoming resources from generated funds Voluntary income 397 Activities for generating funds 2 83,454 Total incoming resources 83,851 Resources Expended Charitable activities Charitable activities 72,367 Governance costs 420 72,787 Net incoming/outgoing resources 11,064 Reconciliation of funds Total funds brought forward 76,877 Total funds carried forward 87,941 |
Restricted funds £ - - - - - - - - - |
2023 2022 Total total funds funds £ £ 397 189 83,454 71,895 83,851 72,084 72,367 67,988 420 570 72,787 68,558 11,064 3,526 76,877 73,351 87,941 76,877 |
|---|---|---|
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STURMINSTER MARSHALL PRE-SCHOOL
Balance Sheet At 31[st] August 2023
| Unrestricted funds Notes £ Fixed Assets Tangible asses 5 10,316 Current Assets Cash at bank 77,840 Prepayments 205 Creditors Amounts falling due within one year 6 (420) Net current assets 77,625 Total assets less current 87,941 liabilities Creditors Amounts falling due after more 7 than one year - Net assets 87,941 Funds Unrestricted funds Restricted funds Total funds |
Restricted funds £ 146,023 - - 146,023 (146,023) - |
2023 2022 Total total funds funds £ £ 156,339 156,339 77,840 66,867 205 265 (420) (570) 77,625 66,562 233,964 222,900 (146,023) (146,023) 87,941 76,877 87,941 76,877 - 87,941 76,877 |
|---|---|---|
The financial statements were approved by the Trustees on………………………………and were signed on their behalf by:
Damien Watt
Signed on 20/05/24 @ 20:13 ………………………………………… Mr D Watt - Chairperson
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STURMINSTER MARSHALL PRE-SCHOOL
Notes to the Financial Statements For the year ended 31[st] August 2023
1. ACCOUNTING POLICIES
Basis of accounting
The Financial statements have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102), effective from 1st January 2015
Cash flow
The financial statements do not include a cash flow statement because the charity, as a small reporting entity, is exempt from the requirement to prepare such a statement under Financial Reporting Standard 102: Section 7 Cash Flow Statements 7.1b.
Incoming resources
All incoming resources becoming available to the charity during the year are included when there is a certainty of receipt.
Resources Expended
Charitable expenditure includes costs associated with particular projects in furtherance of the charity's objects.
Support costs comprise expenditure incurred in support of charitable activities and include an appropriate proportion of overheads.
Governance costs include all expenditure that is not directly related to the charitable activity. This includes trustees expenses and accountancy fees.
Taxation
No Corporation Tax is provided for, as Sturminster Marshall Pre-School, being a charity, is exempt. Subject to confirmation of the exception to corporation tax.
Funds accounting
General funds are unrestricted funds available for use at the discretion of the trustees in furtherance of the general activities of the charity and which have not been designated for other purposes.
Restricted funds are funds whose purpose has been restricted by donors making donations to the charity.
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STURMINSTER MARSHALL PRE-SCHOOL
Notes to the Financial Statements For the year ended 31[st] August 2023
2. ACTIVITIES FOR GENERATING FUNDS
| Fundraising income Early year payments Pre-School fees Uniform sales Other income |
2023 2022 £ £ 894 378 56,134 51,057 26,154 19,983 107 172 165 304 83,454 71,895 |
|---|---|
3. TRUSTEES’ REMUNERATION AND BENEFITS
There were no trustees’ remuneration or other benefits for the year ended 31[st] August 2023 nor for the year ended 31[st] August 2022.
Trustees’ Expenses
There were no trustees’ expenses paid for the year ended 31[st] August 2023 nor for the year ended 31[st] August 2022.
4. STAFF COSTS
| Wages and salaries | 2023 2022 £ £ 61,986 50,752 |
|---|---|
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STURMINSTER MARSHALL PRE-SCHOOL
Notes to the Financial Statements For the year ended 31[st] August 2023
5. TANGIBLE FIXED ASSETS
| Freehold | ||
|---|---|---|
| property | ||
| £ | ||
| COST | ||
| Cost brought forward | 156,339 | |
| Additions | - | |
| 156,339 | ||
| NET BOOK VALUE | ||
| At 31st August 2023 | 156,339 | |
| At 31st August 2022 | ||
| 156,339 | ||
| 6. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| 2023 | 2022 | |
| £ | £ | |
| Trade creditors | 420 | 570 |
| 7. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR | ||
| 2023 | 2022 | |
| £ | £ | |
| Other creditors | 146,023 | 146,023 |
6. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
7. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
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STURMINSTER MARSHALL PRE-SCHOOL
Notes to the Financial Statements For the year ended 31[st] August 2023
| At | movement | At | ||
|---|---|---|---|---|
| 1st Sept 2022 | in funds | 31st Aug | 2023 | |
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 76,877 | 11,064 | 87,941 | |
| Total funds | 76,877 | 11,064 | 87,941 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 83,851 | (72,787) | 11,064 | |
| Restricted funds | ||||
| Grants | - | - | - | |
| Total funds | 83,851 | (72,787) | 11,064 |
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STURMINSTER MARSHALL PRE-SCHOOL
Detailed statement of Financial Activities For the year ended 31[st] August 2023
| Incoming resources Voluntary income Gifts Activities for generating funds Fundraising income Early year payments Pre-School fees Uniform sales HMRC JRS/SSP grants Other income Total incoming resources Resources Expended Governance costs Accountancy Support costs Wages Insurance Light and heat Telephone Sundries Carried forward |
2023 £ 397 397 894 56,134 26,154 107 - 165 83,454 83,851 420 420 61,986 2,931 771 540 250 66,478 |
2022 £ 189 |
|---|---|---|
| 189 378 51,057 19,983 172 173 131 |
||
| 71,894 | ||
| 72,084 570 |
||
| 570 50,752 2,754 1,539 540 707 56,292 |
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STURMINSTER MARSHALL PRE-SCHOOL
Detailed statement of Financial Activities For the year ended 31[st] August 2023
| Support costs Brought forward Maintenance Cleaning and supplies Books and office supplies Uniforms Subscriptions Training courses Resources and food Outings Fund raising expenses Equipment Total resources expended Net (Expenditure)/income |
2023 2022 £ £ 66,478 56,292 813 6,196 636 597 986 953 366 220 781 702 286 177 1,281 1,107 - 80 131 - 609 1,665 72,367 67,988 72,367 67,988 11,064 3,526 |
|---|---|
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