## AGM meeting Wednesday 30th March 2022 Meeting opened: 11:55am Parents signed in on arrival Kelly welcomed parents and extended family to the AGM, Kelly asked parents if last year’s meeting minutes could be signed off – everyone was in agreement with this. Kelly confirmed that the pre-school will continue to operate under the 2011 constitution a copy of which can be found the pre-school website. Kelly referred to the managers report a copy of which is attached . Nadine referred to the chairs report a copy of which is attached . Kelly read the finance report (copy attached) and outlined to parents that the books for the past year have been independently checked and verified by an outside source. Kelly referred parents to the website where a full outline of the incomings and outgoings are listed as well as the what is currently in the bank account. As always staffing is the biggest outlay, government funding was lower at the start of this year due to lower numbers however this has increased as the academic year has progressed. Kelly thanked Nadine, Nathan and Gemma – who this year are stepping down from the committee – Nadine had special thanks as chair for the past seven years for her hard work and commitment to the setting and supporting the manager in her role. All the remaining committee members were asked to step down in order to be reelected onto the committee. Committee members stepping forward this year: all parents agreed to the new members stepping forward there were no questions or disputes about who the committee would be: Victoria Bilton Daniel Parker Myfanwy Perkins Kirsty Taylor Leah Trent Lauren Samworth Lisa Owens Stefanie Holmes Kelly asked parents if there were any questions that they wanted to raise as a result of the AGM – no parents had any questions or concerns. Kelly made everyone aware if they wanted to ask any questions then they could approach me at a later time to discuss. Meeting closed at: 12:30pm ## Committee meeting afterwards: It was unanimously agreed that Victoria Bilton would be taking over the role of committee chair. It was unanimously agreed that Kirsty Taylor would be vice chair to support Victoria, It was unanimously agreed that Leah Trent would be the treasurer It was unanimously agreed that Stephanie would be the secretary All other members would be committee officers Kelly spoke about the steps needed for the new parents to sign on as the committee and paperwork was discussed – See attached email outlining the process Kelly discussed that she would get the paperwork started over the Easter break. Nadine the old chair handed over the WhatsApp group to Victoria who will now add the new members. New members to agree their first meeting date for after the Easter half term break. TEYNHAM COMfvJuNITY PRE-SCHOOL Receipts and Payments for 2021 31st December 2021 2021 2020 .RECEIPTS: Fees / Registratitsn Milk B¢fund DonatiorE5 Fund Ralslng Funding KCC Grants 9,219.00 147.03 142.50 2,559.86 88,473.08 5,392.63 128.08 0.00 1,917.77 104.360.61 12,356.81 Ruourtss Bank Interest Tax Credlt Ftsndlng KCCTrainlng Funding Urt￿orm MIS￿118ne0Us CDurse5 o.oo 0.00 149.50 143.ou 1(10.684.50 124,305.56 PAYMENTS: Wages PAYEINI 80,783.60 2.224.g9 108.00 213.416 981.70 2,193.97 1.132.17 3,1)00.DO 612.00 1,053.88 82,721.85 3,133.62 1,269.33 181.79 961.30 1.124.64 1,300.78 CoU￿e5 Mllk Snack& Refreshments Equipment Expendable Materlals Rent Telephone 5tstionery Insurance c￿￿nIng Materials PhotDIDpiei RepairslMalntenanEe MlscellaneoLL5 UTrifortn Re50ufGe CRN Checks MembershipslSub5cription5 pc 951.99 602.82 764.19 206.85 1,022.69 63.00 771.46 523.79 1,056.22 91.00 512.51 337.98 337.77 272.35 1,208.24 822.08 572.01 1,078.84 163.40 964.94 548.23- 1,160.85 4,976.67 Fund RaLslng Pension 104,344.39 106.105.92 Surnmary.. Total Receip15 Total Payments Surplus1lDeficiLI.' Total Funds.. Bal8no Brought Fonvard.. + 5urlus/- Deficit.from I￿ve.. Total c/fwd 100,684.50 104,344.3g -E3,659.89 124,305..56 106,105.92 £18,199.64 49.3l9.14 -3,659.89 45,659.25 31,119.50 18,199.64 49,319.14 INDEPENDENT EXAMINER'S REPORT Teynham Communlty Pre-school Registered Charlty No,. 1025917 I rèport on Ihe accounts and financial statements of the Teynham Community Pre-SchcK)I (Pr School) for the year ended 31 December 2021. Respectlve responslbllltles of Trustees and Examlner "The Pre-school's trustoes are responsible for the preparalion of the accounts. The P￿-Scho￿,$ tnjstees conaider that an audit is not required for this year under section 144P) of the Char¢tie6 Act 2011 (the 2011 Act) and that an independent examinalion is needed. It is my responsibility to: examine the accounts under sectlon 145 of Ihe 2011 Act. to lollow the procedures laid down in thè general Directions giv8n by th8 Charity Commission under section 14515}Ib) of the 2011 Act- and to slate whether particular matters have come to my attention. Basls of Independent examiner's report My examination was carrfed out in accordance with the general Directions given by the Charity Commisslon. An examination includes a review of the accounting records kept by tho Pre- School and a comparison of tho accounts preseiited wilh those rocords. It also includes consideration of any unusual items or disclosures in Ihe accounts, and s8eking explanations from you as trustees concerning any such matters, Thg proceduw undertaken do not provide all the gvidence thal would be requlred in an audit and consequently no opinion is given as to whethgr the accounts present a 'true and fair view, and the report is lirtlited to those matters set out in the statement below. Independent examinevs statement In conneGtion with my examination, no matter has come to my attentlon: (1) which gives rne reasonable cause to believé that in any material respect the requirern&nts- to keep accounting records in accordance with section 130 of the 2011 AGt- and to prepao accounts which accord wilh the accounting records and comply wlth tbe accounting requirements of the 2011 Act havg not been met,. or 12) to which, in my opinion. attentlon should be drawn in order to enable a woper understanding of Ihg accounts to be reached. Kevln Funnell 10 Nutbery Close Teynham Sittingbourne Kent MEg gSP 9 March 2022