Charity reg
## **TOAD HALL PRE-SCHOOL**
**ANNUAL REPORT AND FINANCIAL STATEMENT FOR THE YEAR FROM 1ST AUGUST 2020 TO 31ST JULY**
## **TACS (SW) LTD**
Suite F225A Folaton House Plymouth Road Totnes Devon TQ9 5NE
istration number..
1025759
2021
## **TOAD HALL PRE-SCHOOL**
## **Contents**
|Page 1|Reference and Administrative Details|
|---|---|
|Pages 2 to 3|Trustees' Report|
|Page 4|Accountants Report|
|Page 5|Statement of Financial Activities|
|Page 6|Balance Sheet|
|Pages 7 to 13|Notes to the Financial Statements|
## **TOAD HALL PRE-SCHOOL**
## **Reference and Administrative Details**
|||Appointed|
|---|---|---|
|**Chair Person**|Jenni Hancock|10/13/2021|
|**Treasurer**|Nadine Gray|10/13/2021|
|**Secretary**|Sophie Lee-Wills||
|**Committee Members**|Laura Grady|10/13/2021|
||Maria Judges|10/14/2021|
||Laura Applin|10/16/2019|
||Ben Masters|10/13/2021|
||Victoria Soper|10/13/2021|
||Louise Needham|10/16/2019|
||Honor Price|10/13/2021|
||Rachel Vince|10/13/2021|
||Jennie Jones|10/13/2021|
|**Principle Ofce**|St Gabriel's Church||
||Hyde Park Road||
||Peverell||
||Plymouth||
||Devon||
||PL3 5JN||
|**Charity Number**|1025759||
|**Accountants**|TACS (SW) LTD||
||Suite F225A||
||Follaton House||
||Plymouth Road||
||Totnes||
||Devon||
||TQ9 5NE||
Approved by order of the board of trustees on
## _**Name of Trustee**_
Page I
**Report of the Trustees For the period of 1st August 2020 to 31st July 2021**
## **TOAD HALL PRE-SCHOOL**
|**Register**
1025759
**Principal**
Toad Hall
St Gabriel
Hyde Park
Peverell,
Plymouth
Devon
PL3 4JN
**Trustees**
Chairpers
Treasurer
Secretary
Committe
Resigned
**Accounta**
TACS (SW
Suite F22
Follaton H
Plymouth
Totnes
Devon
TQ9 5NE
Approved|**Reference and Administrative Details**
**ed Charity Number:**
**Address:**
Pre-School
s Church Hall,
Road,
**Name**
**Appointed**
**Resigned**
on
Laura Grady
10/16/2019
10/3/2021
Jennifer Hancock
10/3/2021
-
Jennifer Hancock
10/16/2019
10/3/2021
Nadine Gray
10/3/2021
Sophie Lee-Wills
3/31/2017
-
e Members
Gavin Hancock
10/16/2019
10/3/2021
Donna Ackerman
10/16/2019
10/3/2021
Sammy Bowie
10/16/2019
10/3/2021
Lucy Davies
10/16/2019
10/3/2021
Nadine Gray
11/2/2020
10/3/2021
Laura Applin
10/16/2019
Louise Needham
10/16/2019
Ben Masters
11/2/2020
Dr Rachel Victoria V
10/13/2021
Victoria Soper
10/13/2021
Jennie Evans
11/5/2021
**nts**
) LTD
5A
ouse
Road
by order of the board of trustees on**25/11/2021**|
|---|---|
## **Jennifer Hancock – Trustee**
**Page 2**
The trustees present their report with the financial statements of the charity for the period 1 August 2020 to 31 July 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FR$ 102) (effective 1 January 2015).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The charity's principal object is the provision of a preschool for children under the age of five. **Significant activities** The charity has continued to develop and educate children primarily under the statutory school age. It has encouraged parents to understand and provide for the needs of their children and has offered play facilities and training courses. It has continued to further the aims of the Pre School Learning Alliance in its activities, **ACHIEVEMENT AND PERFORMANCE Charitable activities**
The trustees have had regard to the guidance issued by the Charity Commission on public benefit. This guidance is considered when reviewing the aims and objectives and in planning future activities for the year. The focus of our activities continues to be the provision of childcare for children under the age of five.
The charity is open for 38 weeks per year, term time only and has achieved some online fundraising during the pandemic to help keep the pre-school open and be sustainable for the foreseeable future. The Pre-school was able to use some of the fundraising to update tired equipment within the setting. There was a highly successful fundraiser during the winter which allowed the Pre-School to update its garden area with a large play bench so the children were able to utilise more of the outside space. The charity also helps the community by staying sustainable and serving over 100 families in any one year, giving parents continuity by keeping staff and not having a high turnover. This keeps the charity parent and child friendly for all who use the services.
The charity run playgroup currently has 49 children aged three to five years old on roll. This is set to increase to 51 in June 2021. The current waiting list is to autumn term 2023. The results for the year are set out on pages 4 and 5.
The trustees have revie _w_ ed the transactions of the charity during the year and its financial position at the year end and consider them to be satisfactory, due to the current pandemic climate. The results are shown in detail in the attached statement of financial activities. **FINANCIAL REVIEW Reserves policy** The Charity holds three bank accounts and a 32 day account with Lloyds bank. The current account is used weekly and for all payments. The two savings accounts are used to hold excess funds received from fee income to be put into and used for major payments. Currently the Charity Together the 32 day account and savings account hold approx £45,000 which is estimated to cover the full cost of any redundancy payments if the Charity has to close its doors through lack of children or if the church was to close. **Going concern** The charity depends on the church being available to continue using the hall, therefore the charity supports the church by staying open as much as they support the charity. Due to the Pandemic the charity have had some concerns regarding our ability to open and serve the community, however this was based solely on government guidance. The charity noticed a drop in children attending for a short time, but are already seeing a demand for spaces once more, so believe that this will be short lived and they will again see a steady increase in attendance once more. The charity also depends on the waiting list which is always long and currently goes to autumn term 2023. The charity **serves th** e community and is well thought of. Therefore, at present, the trustees have no concerns about closure. **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity. **Recruitment and appointment of new trustees**
The current trustees and staff prepare new parents for the roles by talking about how we need them to be able to stay open, explaining their roles and responsibilities before our AGM takes place. All parents are invited to the meeting, with prior notice for those intended to step up to the committee to nominate themselves and make this known to the chair and manager.
**Page 3**
## **TOAD HALL PRE-SCHOOL**
## **Accountants' Report**
On the Accounts for the year ended 31st July 2021
Charity Number 1025759
Set out on Pages 4-11
**Respective Responsibilities** The charity's trustees are responsible for the preparation of the acco **of Trustees and Examiner** The charity's consider that an audit is not required for this year unde 144 of the Charities Act 2011 (The Charities Act) and that an indepen examination is needed. * examine the accounts under section 145 of the Charities * to follow the procedures laid down in the general Directio the Charity Commission (under section 145(5)(b) of the C * to state whether particular matters have come to my att
**Basis of Independent** My examination was carried out in accordance with general Direction **examiner's statement** given by the Charity Commission. An examination includes a review the accounting records kept by the charity and a comparison of the a presented with those records. It also includes consideration of any u or disclosures in the accounts, and seeking explanations from the tru concerning any such matters. The procedures undertaken do not pro all the evidence that would be required in an audit, and consequentl no opinion is given as to whether the accounts present a 'true and fa view and the report is limited to those matters set out in the statem below.
**Independent** In connection with my examination, no matter has come to my atten **Examiner's statement** 1. which gives me reasonable cause to believe that in, any material respect, the requirements. * to keep accounting records in accordance with Section 13 the Charities Act; and * to prepare accounts which accord with the accounting re and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to ena a proper understanding of the accounts to be reached.
## **J Goldsby-West 25th November 2021**
**J Goldsby-West FCPA, ACIE, HND(Bus & Fin) SUITE 225A Follaton House Plymouth Road Totnes TQ9 5NE**
**Page 4**
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## **TOAD HALL PRE-SCHOOL**
## **Notes to the Financial Statements for the year to 31st July 2021**
## **1. Accounting Polices**
## **Statement of Compliance**
The financial statements have been prepared in accordance with Accounting and Reporting Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance wi the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 Jan 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011
## **Basis of Preparation**
Toad Hall Pre-School meets the definition of a public benefit entity under FRS 102, Assets and Liabilitie are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **Exemption from preparing cashflow statement**
The charity opted to early adopt Bulletin 1 published on 2nd February 2016 and have therefore not included a cashflow statement in these financial statements.
## **Going Concern**
The trustees consider that there are no material uncertainties about the charity's to continue as a going concern.
## **Income and Endowments**
Voluntary income including donation, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
## _**Donations and Legacies**_
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to the expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to th applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated on the spread of staff co
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities an services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Page 5
ith
iuary
ie
sts.
## **TOAD HALL PRE-SCHOOL**
## **(Registration Number :1025759) Balance Sheet at 31st July 2021**
**----- Start of picture text -----**
31 July To the perio
Note 2021 31 July 2020
£ £
Current Assets
Cash at Bank and in Hand 45608 56019
45608 56019
45,608 56019
Net Current Assets
Net Assets 45,608 56019
Funds of the Charity
Unrestricted Income Funds
Unrestricted Funds
6 45,608 56019
Total Funds
**----- End of picture text -----**
Page 6
## **TOAD HALL PRE-SCHOOL**
## **Notes to the Financial Statements for the Period 1st August 2020 to 31st July 2021**
## **Governance Costs**
These include the cost attributable to the charity's compliance with constitutional and statutory requirements, including audit, strategic management and trustee's meetings and reimbursed expenses.
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK Corporation Tax purposes Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Tangible Fixed Assets**
Individual fixed assets costing £250.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent impairment losses.
## **Depreciation and Amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows.
## **Trade Debtors**
are amounts due from customers for merchandise sold or services performed in the ordinary course of business, are recognised initially at the transition price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment is established when there is objective evidence that will not be able to collect all amounts due according to the original terms of receivables
## **Cash and Cash Equivalents**
Cash and Cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change of value.
## **Trade Creditors**
are obligations to pay for goods or services that have been acquired the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does note have unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities are recognised initially at the transaction price and subsequently measured at amortised costs using the effective interest method.
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Page 13
2020
## **TOAD Hall PRE-SCHOOL**
## **Notes to the Financial Statement for the Year to 31st July 2021**
## **Fund Structure**
Unrestricted income funds are general funds that are available for use at the trustees discretion in the furtherance of the objectives of the charity.
## **Note 2**
## **INVESTMENT INCOME**
|**Year Ended**
7/31/2021
**£**
103,203
103,203|**Period**
7/31/2020
**£**
93,379|
|---|---|
||93,379|
## **Note 3 Trustees' Remuneration and Expenses**
No Trustees, nor any persons connected with them, have received any renumeration from the Charity during the year.
No Trustees have received any reimbursed expenses or any other benefits from the Charity during the year.
## **Note 4 Staff Costs**
The average monthly number of employees during the period was as follows:
|Employees|**2021**
**£**
10|**2020**
**£**
10|
|---|---|---|
No Employee Received Emoluments of more than £60,000 during the year.
## **Note 5**
## **COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVIES**
|**INCOME FROM ENDOWMENTS FROM**
Donations and legacies
Charitable Activities
Child Care
Investment Income
**Total**
**Expenditure of**
Charitable Activities
Child care
Other
**Total**|Unrestricted
Fund
**£**
80
16,576
161|
|---|---|
||16,817
96,662
9,525|
||**106,187**|
Page 9
## **TOAD HALL PRE-SCHOOL**
## **Notes to Financial Statements for the Year to 31st July 2021**
## **COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVIES - continued**
|Note 5
**COMPARATIVES FOR THE STATEMENT OF**
**NET INCOME/(EXPENDITURE)**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**
**Note 6**
**MOVEMENT IN FUNDS**
**Note 6**
**Unrestricted Funds**
**General Fund**
**TOTAL FUNDS**
**Net Movement in Funds, included in the**
**Unrestricted Funds**
**General Funds**
**TOTAL FUNDS**
**Comparatives for movements in funds**
**Unrestricted Funds**
**General Fund**
**TOTAL FUNDS**
**Comparative Net Movement In Funds, In**
**Unrestricted Funds**
**General Fund**
**TOTAL FUNDS**|**FINANCIAL ACTIVIES - con**
**Period Ending**
**As at 31/07/2020**
**£**
**56,019**
**34,787**
**above are as follows**
**Incoming**
**Resources**
**£**
**122,469**
**122,469**
**12/31/2019**
**£**
**110,035**
**110,035**
**cluded In the above are as**
**Incoming**
**Resources**
**£**
**113,883**
**113,883**|**tinued**
**Net Movement**
**in Funds**
**£**
**-10,616**
**-10,616**
**Resources**
**Expended**
**£**
**133,085**
**133,085**
**Net Movement**
**In Fund**
**£**
**3,848**
**3,848**
**follows**
**Resources**
**Expended**
**£**
**110,035**
**110,035**|**Unrestricted**
**funds**
**£**
3,848
56,019|
|---|---|---|---|
||||**59,867**|
||||**As at 31/07/2021**
**£**
**45,403**|
||||**45,403**|
||||**Movement in**
**Funds**
**£**
**-10,616**|
||||**-10,616**|
||||**At 31/07/2020**
**£**
**113,883**|
||||**113,883**|
||||**Movement in**
**Funds**
**£**
**3,848**|
||||**3,848**|
Note 7 **RELATED PARTY DISCOSURES There were no related part transactions for the period ended 31 July 2021**
Page 10
## **TOAD HALL PRE-SCHOOL**
## **Detailed Income and Expenditure**
|**INCOME AND ENDOWMENTS**
**Donations and Legacies**
Donations
**Investment Income**
Deposit Account Interest
Grants
**Charitable Activities**
Fees
Bazar
Outings
Milk Refunds
Trike Rides
Fundraising Events
**Total Incoming Resources**
**EXPENDITURE**
**Charitable Activities**
Wages
Hall Rental
Children's Refreshments
Goods for Children's Use
Outings
Equipment and Books
Photographs
Fundraising Costs
**Supporting Costs**
**Management**
Insurance and Lottery Licence
Postage and Stationery
Sundries
Telephone
Computer Costs
Training Costs
**Finance**
Bank Interest
Governance Costs
Accountancy and Legal Fees
**Total Resources Expended**
**Net (Expenditure)/Income**|**Total**
**31st July**
**2021**
**£**
23
18
103,185
16,957
416
121
217
-
1,532
19,243
122,469
114,186
5,694
775
2,282
4,364
445
127,746
134
968
305
745
1448
976
4576
92
-
671
763
133,085
(10,616)|**Period to**
**31st July**
**2020**
**£**
80
161
93218
14,602
232
320
263
-
1,159
16,576
110,035
87,410
26,776
5,674
555
784
657
1,132
-
450
96,662
check
1554
360
92
616
2283
458
5363
142
-
4020
4162
106,187
3,848|
|---|---|---|
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