## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 09 2020 **To** 31 08 2021
## Section A Reference and administration details
**Charity name** Little Flyers Pre School
**Other names charity is known by**
**Registered charity number (if any)** 1025728
**Charity's principal address** Sway Village Hall
Middle Road Sway, Hampshire **Postcode SO41 6BB**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Janet Keith Chairperson To March 2021
2 Simon Croutear Chairperson From March 2021
3 Sarah Hutchins Secretary To end May 2021
Georgina Secretary From June 2021
4
Croutear
5 Samantha Bown Treasurer
6 Felicity Patch
7 Sharon Rickman
8 Sarah Minifie
Emma
9
Stelmaszyk
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March 2012
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document
- (eg. trust deed, constitution)
- Trust
- How the charity is constituted
- (eg. trust, association, company)
Trustees are nominated and approved by the Committee Trustee selection methods (Trustees)
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**TAR**
March 2012
2
To provide education and social development for children from 2 years to school age
## **Summary of the objects of the charity set out in its governing document**
- We provide pre-school education to children aged 2 up to school age, from Sway and the surrounding area, in line with the Early Years Foundation stage.
- We ensure good links with the local School to ensure a smooth transition for the children when they move up to Primary school.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- We encourage and facilitate social relationships to form between the children, and between children and staff.
## **Additional details of objectives and activities (Optional information)**
**TAR**
March 2012
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
**TAR**
March 2012
4
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
After the huge uncertainty for the preschool in the previous financial year, as the coronavirus spread and the preschool was closed for part of the year completely, the financial year of 2020-2021 has unfortunately proved equally uncertain and challenging - arguably the most challenging of the pre-school’s history. The charity made an unprecedented loss of £8k during the year which was primarily due to a significant reduction in the number of children attending the pre-school post-lockdown, and increased wage bill associated with paying isolating staff and the continuing increasing divergence between income and costs.
During this financial year we have achieved:
- 7 children have successfully moved up to primary school and settled in well.
- New children were welcomed into the preschool although numbers of children after the first lockdown continued to remain down on pre-COVID numbers.
- Fundraising was challenging but working around COVID restrictions we managed to hold several fundraising events during the summer term including a stall at the village fete, the pre-school sports day and a sponsored golden mile.
- We are grateful for the donations received during the year which have helped towards the purchase of a new mud kitchen and revamping of the outside area. We would like to thank again both Sway Village Hall and Sway Carnival Committee for their kind donations and support.
We have made it through what has been the most financially challenging year of the pre-school and we only remain open now as a result of the support from parents and community and in particular the incredible loyalty and commitment of our wonderful staff.
## **Section E Financial review**
**TAR**
March 2012
5
## **Brief statement of the charity’s policy on reserves**
Little Flyers has potential financial commitments for which we need to put aside some of our income as a reserve against future uncertainties. The Current account holds a reserve of ~£3k to cover fluctuations in receipts or payments and as a risk contingency.
The Deposit account holds a reserve of ~£10k as a contingency fund to pay staffing costs in the event of a closure.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Mr Simon Croutear **Full name(s)** Dr Samantha Bown **Position (eg Secretary,** Treasurer Current chairperson **Chair, etc) Date** 27/06/2022
**TAR**
March 2012
6
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Independent examiner's report
on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
membors of
Little Flyers Pre - Sway
On accounts for the year
ended
31108121
Charlty no
(if any)
01025728
Set out on pag•
prr ts"'.Ju(le tre ar d t,-:
I report to the trustees on my examination of the accounts of the above
charity for the year ended 31 August 2021.
R88ponsibllities and As the charity trustees, you a responsible for the preparation of thè
basis of rèport accounts in accordance wrth the Charrties Act 2011 ("the Act.).
I report in respect of my examination of the Trust's accounts Carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Ad.
Independent I have completed my examination. l nfi that no material matters have
examiner's statsment come to my attention in connection wrth the examination which gives me
cause to believe that in, any material respect,:
the accourth'ng records were not kept in accordance wrth section 130
of the Ac*,. or
the accounts did not accord with the accounting CordS., or
the accounts did not comply with the applicable requirements
concerning the fonn and content of accounts set OLrt in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the a¢counts give a true and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and hav& como across no othor mattern in conntsction
th the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Signed:
Date:
26106122
Name:
Mr WT G Bird {FCA)
Relevant professlonal
qualiflcation{s) or body
(if any):
Address."
Institute of Chartered Accountants in England and Wales
Sway
Lymington
Hampshire
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of conrn (see CC32,
Independent examination of chartty accounts." directions and guidance for
examiners).
Give here details of any
items that the examiner
wlshes to disclosa.
IER
October 2018
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1*25
Id> l
CwMt¥c £ 43x29
w&io
P*ty(*th É
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report
on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
membors of
Little Flyers Pre - Sway
On accounts for the year
ended
31108121
Charlty no
(if any)
01025728
Set out on pag•
prr ts"'.Ju(le tre ar d t,-:
I report to the trustees on my examination of the accounts of the above
charity for the year ended 31 August 2021.
R88ponsibllities and As the charity trustees, you a responsible for the preparation of thè
basis of rèport accounts in accordance wrth the Charrties Act 2011 ("the Act.).
I report in respect of my examination of the Trust's accounts Carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Ad.
Independent I have completed my examination. l nfi that no material matters have
examiner's statsment come to my attention in connection wrth the examination which gives me
cause to believe that in, any material respect,:
the accourth'ng records were not kept in accordance wrth section 130
of the Ac*,. or
the accounts did not accord with the accounting CordS., or
the accounts did not comply with the applicable requirements
concerning the fonn and content of accounts set OLrt in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the a¢counts give a true and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and hav& como across no othor mattern in conntsction
th the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Signed:
Date:
26106122
Name:
Mr WT G Bird {FCA)
Relevant professlonal
qualiflcation{s) or body
(if any):
Address."
Institute of Chartered Accountants in England and Wales
Sway
Lymington
Hampshire
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of conrn (see CC32,
Independent examination of chartty accounts." directions and guidance for
examiners).
Give here details of any
items that the examiner
wlshes to disclosa.
IER
October 2018