## **Trustees' Annual Report for the period** 

Period start date Period end date Day Month Year Day Month **From** 01 09 2019 **To** 31 08 

Day Month Year 31 08 2020 

## Section A                        Reference and administration details 

**Charity name Other names charity is known by** 

Little Flyers Pre School 

**Registered charity number (if any)** 1025728 

**Charity's principal address** Sway Village Hall Middle Road Sway, Hampshire **Postcode SO41 6BB** 

## **Names of the charity trustees who manage the charity** 

|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee(if any)**|
|---|---|---|---|
|Janet Keith|Chairperson|||
|Sarah Hutchins|Secretary|||
|Samantha Bown|Treasurer|||
|Sarah Minifie||||
|Emma Stelmazyk||||
|Sarah McGrath||Until Oct 2019||
|Lauren Daniel||Until Oct 2019||
|FelicityPatch||From Oct 2019||
|Sharon Rickman||From Oct 2019||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||



## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 

**TAR** 

March 2012 

1 



## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address** 

## **Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Constitution 

Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) 

Trustees are nominated and approved by the Committee (Trustees) Trustee selection methods 

(eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

To provide education and social development for children from 2 years to school age 

**Summary of the objects of the charity set out in its governing document** 

**TAR** 

March 2012 

2 



- We provide pre-school education to children aged 2 up to school age, from Sway and the surrounding area, in line with the Early Years Foundation stage. 

- We ensure good links with the local School to ensure a smooth transition for the children when they move up to Primary school. 

- We encourage and facilitate social relationships to form between the children, and between children and staff. 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

**TAR** 

March 2012 

3 



Section D                      Achievements and performance 

## **Summary of the main achievements of the charity during the year** 

There was huge uncertainty for the preschool in 2020, as for everyone, as the coronavirus spread and the preschool was closed completely between the 20[th] March and the 8[th] June. 

During the year the Charity has utilised the Government Job retention scheme available due to the requirement to be shut due to COVID-19 from April – May 2020 and the reduced staffing level required from June 2020 when the Nursery reopened.  The Grants have allowed the Charity to meet its ongoing costs and continue to support its staff during this challenging time. 

The charity made a surplus of 7k during the year which was due to the generous support of its suppliers and parents.  The Charity had fundraising and donation income of £2298 and rent relief from its landlord of £2234.  In addition further costs associated with the 31 August 2020 year end were incurred post year end which are not reflected in these accounts which total £2216. 

Without the above support, the charity would be in a much more challenging position coming into the 2020/21 financial year with the continued risk of further closures due to government policies associated with COVID-19. 

During this financial year we have achieved: 

- 13 children have successfully moved up to primary school and settled in well. 

- Many new children were welcomed into the preschool although numbers of children coming back in June 2020 after the first lockdown were down on last year. 

- Prior to coronavirus lockdown, we held several fundraising events including a jumble sale, a Christmas ‘Crafternoon’, and a Christmas Nativity raffle and refreshments. 

- We are grateful for the donations received during the year which have helped towards the purchase of some new toys and equipment for the children including a light-box. In particular, we would like to thank both Sway Village Hall and Sway Carnival Committee for their kind donations and support. 

We have made it through a difficult year both financially and emotionally, only made possible the support from parents and community as well as incredible loyalty and commitment of our wonderful staff. 

**TAR** 

March 2012 

4 



## **Section E                    Financial review** 

**Brief statement of the charity’s policy on reserves** 

Little Flyers has potential financial commitments for which we need to put aside some of our income as a reserve against future uncertainties. The Current account holds a reserve of ~£3k to cover fluctuations in receipts or payments and as a risk contingency. The Deposit account holds a reserve of ~£10k as a contingency fund to pay staffing costs in the event of a closure. 

**Details of any funds materially in deficit** 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s)** Mr Simon Croutear **Full name(s)** Dr Samantha Bown **Position (eg Secretary, Chair,** Treasurer Current chairperson **etc) Date** 14/04/2021 

**TAR** 

March 2012 

5 



CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report
on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Little Flyers Pre - Sway
On accounts for the year
ended
31108120
Charity no
(rfany)
01025728
Set out on page
I report to the trustees on my examination of the accounts of the above
chanty for the year ended 31 August 2020.
Responsibilities and As the charity trustee$, you are responsib￿ for the preparation of the
basis of report accounts in accordance wth the Chanties Act 2011 {'the Act'}.
I report in respect of my examination of the Trust's accounts ¢arried out
under sedion 145 of the 2011 Act and in carrying out my examinalion, I
have follo￿ all the applicable Direclions given by the Charity Commission
under section 145(5)(b) of the A¢#.
Indepondont I have completed my examination. I confinn that no m8t8rial matters have
examiner's statement come to my attention in connection with the examination vthich gives me
cause to believe that in, any material respect,:
the accounting records were not kept in a¢o)rdance with section 130
of the Ad.. or
the accounts did not ac￿rd IMth the accounting records", or
the accounts did not comply ¥Mth the applicable requirements
conceming the fom and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2IJ08 other than any requirement
that the accounts give a Irue and fairf view vthith is not a matter
considered as part of an independent examination.
I have no GOn￿rnS and have come across no other matt8rs in Connection
wtth the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Signod:
18105121
Name:
Mr W T G Bird (FCA)
R818vant professional
quaIrfica￿On{8) or body
(if any):
Addross:
Institute of Chartered Accountants in EnglarKI arKI Wal8S
Sway
Lymington
Hampshi
IER
October 2018

Fl
31A
426&59
0￿￿t alc £ 1401&55
P￿c3th £
3160
14 317.74
AcnJAL
2018-19
2019-20
Income
GQkErnr￿nt grnnts (ru￿b￿J)
Fees frcrfn par￿ts
Fundraly
nafjon5
Meals
Mllk refiJnds
aothlrvJ
54,758.83
,233.64
1.852.84
H5.(Ml
6I2.7L
158.71
59,236.
21,563.95
2.367.71
981.98
L869.37
475.52
42.5)
216.44
13.07
8Q767.34
65.78
15.56
,183.57
Interest on C•yAtknxM*
TOtsI
Expénditure
Stsff s*arte5
Trdini
Ixher wag
Rent and rates
Chlldrens &b¥ites
Catertng coqs
GThrroblts
Toys / equikThnt
.￿7.INj
71734.91
63S.34
4,9￿.95
713.57
L667.67
441.16
912.33
L688.14
189.98
901.46
&H
93ri3.1
192.09
1639.17
539.44
848.45
2326.63
395.85
603.09
94.26
aothlrYJ
Sundry
FundraiyrYJ
MemiErshlp I Sub9￿pb"¢
rq
42&￿Tr
497.4
296.4
Total
89,112.13
Surp1￿ l {dolldt)
7 15L27
Currert alc
DAx)dt alc
Pe￿ È
IV27.16
iOm4.11
7.74
Total
21.469.01
MIL w r (> (Fc

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report
on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Little Flyers Pre - Sway
On accounts for the year
ended
31108120
Charity no
(rfany)
01025728
Set out on page
I report to the trustees on my examination of the accounts of the above
chanty for the year ended 31 August 2020.
Responsibilities and As the charity trustee$, you are responsib￿ for the preparation of the
basis of report accounts in accordance wth the Chanties Act 2011 {'the Act'}.
I report in respect of my examination of the Trust's accounts ¢arried out
under sedion 145 of the 2011 Act and in carrying out my examinalion, I
have follo￿ all the applicable Direclions given by the Charity Commission
under section 145(5)(b) of the A¢#.
Indepondont I have completed my examination. I confinn that no m8t8rial matters have
examiner's statement come to my attention in connection with the examination vthich gives me
cause to believe that in, any material respect,:
the accounting records were not kept in a¢o)rdance with section 130
of the Ad.. or
the accounts did not ac￿rd IMth the accounting records", or
the accounts did not comply ¥Mth the applicable requirements
conceming the fom and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2IJ08 other than any requirement
that the accounts give a Irue and fairf view vthith is not a matter
considered as part of an independent examination.
I have no GOn￿rnS and have come across no other matt8rs in Connection
wtth the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Signod:
18105121
Name:
Mr W T G Bird (FCA)
R818vant professional
quaIrfica￿On{8) or body
(if any):
Addross:
Institute of Chartered Accountants in EnglarKI arKI Wal8S
Sway
Lymington
Hampshi
IER
October 2018

Fl
31A
426&59
0￿￿t alc £ 1401&55
P￿c3th £
3160
14 317.74
AcnJAL
2018-19
2019-20
Income
GQkErnr￿nt grnnts (ru￿b￿J)
Fees frcrfn par￿ts
Fundraly
nafjon5
Meals
Mllk refiJnds
aothlrvJ
54,758.83
,233.64
1.852.84
H5.(Ml
6I2.7L
158.71
59,236.
21,563.95
2.367.71
981.98
L869.37
475.52
42.5)
216.44
13.07
8Q767.34
65.78
15.56
,183.57
Interest on C•yAtknxM*
TOtsI
Expénditure
Stsff s*arte5
Trdini
Ixher wag
Rent and rates
Chlldrens &b¥ites
Catertng coqs
GThrroblts
Toys / equikThnt
.￿7.INj
71734.91
63S.34
4,9￿.95
713.57
L667.67
441.16
912.33
L688.14
189.98
901.46
&H
93ri3.1
192.09
1639.17
539.44
848.45
2326.63
395.85
603.09
94.26
aothlrYJ
Sundry
FundraiyrYJ
MemiErshlp I Sub9￿pb"¢
rq
42&￿Tr
497.4
296.4
Total
89,112.13
Surp1￿ l {dolldt)
7 15L27
Currert alc
DAx)dt alc
Pe￿ È
IV27.16
iOm4.11
7.74
Total
21.469.01
MIL w r (> (Fc