2022-07-31-accounts

REGISTERED CHARfTY NUMBER.. 1025650 Report of tbe Trustees and Unaudited FiDaneisl Statemellts For The Year Ended 31st July 2022 Claydoll Pre-school Jolm Phillips & Co Limited Accountants Unit 81 Centaur Court Claydon Business Park Gt. Blakenham Ipswich Suffolk rp6 ONL

aaydon PrfrSehtyA Contents ofthe FillaDcial Ststements For Th¢ Year Ended 31st Juty 2022 Pge Report of the Trn8tee# I to 2 Independe￿¢ Examiner's Report Stt¢menl of Fiffjan¢il Aedvi¢ks BlAnee Sheel No¢es to tbe Fthanell Ststements 6 to 11 Detailed Statement of FiDDelal Adivltle4 12 to 13

Clxydon Pr¢-School Report ofthe Tntste For The Ye4r EDded 31st Juty 2022 The tnLslees prasent their Yewrt with the financial statements of the charity for the year ended 31st July 2022. The tr￿l¢eS have adopted the provisions of A¢couMing and Reporting by Charities: Statement of Recommended Practice appli¢able to ¢hartties preparing their ￿COUnts in accordance with the Finaneiai Re￿rtIng Standard applicable in the UK and Republic of Ireland (FRS 102) (effcdive l January 2019). FINANCIAL REVIEW Reservej pollcy The Resetves Policy of the Charity been prepared and is written in the light of the Charity Commissioners, guidance 'ChaTities and Reserves" The R¢s¢rves Policy is detailed in a separate appendix to the accounts. STRUCTURE, GOVERNANCE AND MANAGEMEIYT Governing document The charity is controlled by its 8ovemiDg d(KumenL a deed of and constitutes an uninco4)orated charity. REFERENCE AND ADMINISTRATIVE DETAIiS Reglstered Charity Dumber 1025650 Prlnclpal address Recreatton Ground Thornhill Road Claydon Suffolk IP6 ODZ Truste Miss J Prentice (resigned 211 Ir2021) Mrs J Curtis (resigned 211 In021) Mrs E J Parker Miss S Knighion (resigned 919r2021} Miss J NeMThan Ms K Vinecolnbe Ms A Markham Ms S Copeland (resi￿1￿ 2818r2021) Mrs J Day (resigned 1019f2021) Mr.9 l. Stanfi)rd E Brumhead (appointed 2Ji Ir2021) Mrs E Jackson {appointed 211 If2021) Page I

CJ*ydon PrtsSebty)I Report of the Tru$t¢es For The Ye&r Ended 31st July 2022 REFERENCE AND ADMINisfRATIVE DETAILS IDdepeDdellt Examther John Phillips and Co Limited John Phillips & Co Litnited Accountants Unil 81 Centaur Court Claydon Business Park Gt. Blakenham IpswictrA Suffolk IP6 ONL Approved by order of the board of trustees on 19th October 2022 and $i￿d on its behalf by: Ms A MaTkham . TTr1￿ee Page 2

Inde￿ndent Euminer's Report to the Trustees of Claydoll Pre-school Independent examiner's report to the trnstees of Claydon Pye-school I report to the charity tr￿st¢eS ￿ my examinatton of the ￿Unts of Claydon Prekbool (the Trust) for the year ended 315t July 2022. Responsibilitles Dd basis of report As the charity tr￿tee$ of the T￿￿ you are responsible for the preparntion of the accounts in accordance wlth the requirements of the Charities Act 2011 Cthe ACV). I report in Tespe¢l of my examinatton of the TnJs¢s &counts earried out under section 145 of the Act and in carrying oui my eXam1r￿tion I have followed all applicable Directions given by the Chwity Commission undersection 145(5Xb) of the Act Independent txamfioer's ststement I have compl¢ted my ¢xamination. T confJrn] that no n)aterial n)attets have ¢ome to my attention in connection with the examination giving me ¢ause to klieve thal in any material w.. accounting records were not kept in rwt of the Trust as required by section 130 of the Act: or the accounts do not accord with those re￿r￿￿' or the accounts do not comply with the applithle requirements the fonn and content of accounts set Oui in the Charities (Accounts and Rewrts) Regulaions 2008 other than any requiremeni that the accounts give a true al￿ fair view which is noi 8 matter wnsidered &8 part of an indcpendent examination. I have concerns and have come across no other matters in connection with the examination lo which allention should in this reN)rt in order to enable a proper understanding of the accounts to be reached. okp fhLLixPS John Phillips and Co LAmited John Phillips & Co Limited Accouniants Unit 81 Centaur Court Claydon Business Park Gt. Blakenham Ipswtch Suffolk IP6 ONL 19th October 2022 Poge 3

Claydott S¢temett¢ of ￿2￿cial Ae¢ivlties For The Year Ended 31st J￿]Y 2022 2022 Unrestricted nd 2021 Totsl Nota8 INCOME AND ENDOWMENfs FROM Charitable activities Grants 127,485 139.588 (kneT trading activities Investment income Other income 61.747 78 7576 51.749 182 3,747 Total 196J86 195266 EXPENDITURE ON Ratsing funds 445 (28) 179043 203,870 180288 203,842 NET INCOMEI(EXPENDlTURE) 16A98 (8.576) RECONCILIATION OF FUNDS Total funds brougbt forwrd 133,435 142,011 TOTAL FUNDS CARRIED FORWARD 150,1)33 133,435 The notes form part of these financial ststements Page 4

Claydon Pre-sthool Balanee Sbeet 31stJuty 2022 2022 Unr￿trIcted Dd 2021 Tota] funds CURREKf ASSETS Stwks Debtors Cagh at bank and in hand (91) 155,146 138.073 153,145 138.459 CREDITORS Amounts failing due within one year (5,112) (5,024) NET CURRENT ASSETS 150,033 133,435 TOTAL A&SETS LESS CURREI¥T LIABILITIES 150,033 133.435 NET ASSETS 150,033 133,435 FUNDS Unrestricted funds io 150,033 133.435 TOTAL FUNDS 150,033 133.435 The financial statetnents were 4Trproved by the B0￿d of Trustees and authorised for issue on 19th October 2022 and were Si￿ed on its ￿half by.. A Markham . Tn]s*e The notes fomi part of these ftnancial statements Page 5

Cl4ydon Pre-school Notes to Ibe FiDan¢ial StatemeDts For The Year Ended 31s1 July 21)22 ACCOUNTINC POLICIES Basi8 of preparing the financial statements Thc financial statemeJ)ts of the charity. which is tt public benefit ¢ntity under FRS 102. have been prepared in xcordance with the Chariii¢s SORP (FRS 102) 'A￿0￿￿tIng aJJd Reponing by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financi￿ ReF¥)rting Standard applicable in the UK and Republic of Ireland (FRS 102) (¢ffective l January 2019).. Finan¢ial Rep)rting Stsndard 102 The Fitwicial Rep)rting Srandard applicable in the UK and Republic of Ireland, and th¢ Charities Act 2011. The financial ststements have been pwared und¢r the hi%tori¢al cost C4)nventioD. Income All income is recognised in the Statemem of Financial Activities once the chartty has enlitlem¢nl to the fijnds, it is probable that the incotne will be te¢eived and the amount can be m¢asured reliably. Expendltsre Liabilities arc reCO￿lSed as exFrnditure &$ soon as there is a legal or ￿nStn￿tive obligation committing the charity io that exFenditlre, it is probable that a transfer of e¢4)nomic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expendinjre is accounted for on an a¢crua]s b&8is and has been ¢1￿1fied under headings that aggregate ail cos¢ related to the category. Where costs ￿)not be directly allTibuted to Fwticutar headings they have been allocated to a¢tivities on a basis consistenl with the use of resourc￿. Stocks Sto¢ks are valued at the lower of eost and net reali8able value, after making due 8Jlowance for obsolel¢ and slow moving items. Taxatlo The chatity is exempt from tsx on its charitable ￿tiVItieS. Fund aeeOUDtiDg Unrestricted funds can k used in e￿ordanCe with the charitable objectives ot the disctetion of the Restricted fjjnds can only ir for particular reStri￿￿j purposes within the objects of the charity. Restrictions ￿lse when specified by the donor or when fiuTrds are Taised ftir particular restricted purpose5. Further explanation of the nature and puTp(￿ of each fund is includ¢d in the notes to the fmancial statements. Hlre purchase *nd leasing eommitmeDts Rentals paid under operating leases are charged to the Ststement of Financial Activities on a straight lin¢ basis over the period of the lease. Page 6 coniinued...

aaydon Pr¢-Schwl Notes th the Financial StstemeDts- continued For The Year Ended 31stJuty 2(Y22 OTHER TRADING AcrivrtlES 2022 2021 Fundraising events Other income Fees 2.742 3277 55.728 4,335 44.318 61.747 51,749 INVESTMENf INCOiVKE 2022 2021 Deposit aecount interest 78 182 TRUSTEES, REMUNF.IL4TION AND BENEFITS There were no tnLStees' remuneMlc￿ or other benefits for th¢ end¢d 3 1st July 2022 nor for the year ended 31 st July 2021. Trnstees, expettses There were Tr) trusie¢s' expens¢s paid for the year ended 31￿ J￿Y 2022 nor for the year ended 31stJuly2￿2I. STAFF COSTS The average monthly number of employees during the year was &8 follows.. 2022 14 2021 Staff No employees received emoluments in excess of £60.{￿. Page 7 continued...

Claydon Pr￿&b￿l Notes to tbe FiDaDcial Statements- continue For The Year Ended 31st July 2022 COiKPARATIVES FOR THE sfATEMENT OF FINANCIAL AcfiviTIES UDf&8tricted fAmd INCOME AND ENDOWMENTS FROM Charitble aetivlties Grants 139588 (Xher trading activities Investment income Other income 51,749 182 3.747 Tot1 195266 EXPENDITURE ON Raising funds (28) 203,870 Total 203,842 NET tNCOMEI{EXPENDITURE) (8,576) RECONCILIATION OF FUNDS Totsl funds brougbt forw•rd 142.011 I'OTAL FUNI)S CARKIED FORWARD 133,435 Page 8 continued...

ClaydoD Pre-sch￿1 No¢es to the FinaDcial Statements- conthiued For The Year Ended 31$¢ Jmty 2022 STOCKS 2022 2021 Stocks DEBTORS: AMOUNTS FALLING DUE wrrHIN ONE YEAR 2022 2021 Trale debtors Prepayrnents {91) 166 220 (91) 386 CREDITORS: AMoiyKfs FALLING DUE wrrHIN ONE YEAR 2022 2021 Trade cieditors (hher creditors Pension FuTrJ Accrued expenses 1278 3,118 707 41 3.475 627 881 5,112 5.024 10. MOVEMENT IN FtrNDS Net movement in fl￿dS At 31.7.22 At 1.8.21 Unrestrl¢ted fuDd$ General fund 133,435 16598 150,033 TOTAL FUNDS 133.435 16,598 150,033 Net movement in funds. included in the aFM)ve are as follows: Incoming Resources Movement CXFended in fund5 Unreqtricted fvll(Lq General fund 196*6 (180288) 16,598 TOTAL FUNDS 1960886 (180288) 16,598 Page 9 continued...

Clxydon Pr¢-School Nota to tbe Financial St¢ements- ¢ontillued For The Yegr Ended 31$¢ Juty 21)22 10. MOVEMENT VUNDS- ¢ODtiDued Comparatives for movement in fuD4ts Nel n)ovement in funds At 31.7.21 At 1.820 Unrestrieted funds General fund 142.011 (8.576) 133.435 TOTAL FUNDS 142.011 (8.576) 133,435 Comparative net movement in fimd4 included in the alwe are a% follows: Incoming Resour￿ Movement exFtnded in funds Unrestricted Genera] fund 195266 (203.842) (8,576) TOTAL FUNDS 195266 (203.842) (8,576) A cuntnt year 12 montlLS and prioryear 12 montlLS ¢ombined EJsition is L8 follows.. movement in funds At 31.7.22 At 1.8.20 UDreJtrlcted ￿ndS General fund 141011 8,022 150.033 TOTAL FUNDS 142.011 8.022 150.033 Page 10 continued...

Claydon Pre&h(w)I Notes to the Financial S¢atements- eontiDued For The Year EDded 31st July 21)22 10. MOVEMENT IN FUTr4DS- eootinued A current year 12 months and prior year 12 oJontlLS combined net movement in fjJnd& Includ￿ in the above are as follows.. tncoming Resources MovemeDt Unrestricted (UDth GeneraI fund 391152 (384.130) 8.022 TOTAL FUNDS 392.152 (384.130) 8,022 11. RELATED PARTY DISCLOSURES There were no relthd party transactions for th¢ year ended 3 1st July 2022. Page 11

aaydon Pre-sehwl Detailed Ststement of Thttallcial A¢¢tvlties For The Year Ended 3xstJ￿ty 2022 2022 2021 INCOME AND ENDOWMENTS Other trading activfitles Fundraising events Other incorn¢ Fees 2,742 3277 55,728 4,335 44,318 61.747 51.749 Investment iDcome tkposit account interest 78 182 Cbaritable aftivities Grants from SCCISenco 127A85 139,588 Other Income Covid Grants Lnsurance Claim 401 7,175 3,747 7,576 3.747 Totsl ineomin8 resour¢ 196,886 195,266 EXPENDrruRE Other tradlffjg *ctlvltl Fundraising expenses 445 (28) Other Wages Premises expenses 138J83 121.374 27J68 139291 148,742 Support costs Management Other Insuran¢e Light and heat Telephone Carried forward lJ21 1,113 1.591 438 3.142 428 3.197 This page does not [£￿ wt of the statutory fu￿￿laI statements Page 12

Claydon Pre-school Detailed Ststsment of FiDaDcial Aclivities For Tbe Year Ended 31st July 2022 2022 2021 ManagtmeDt Brought forward Postage and stationery Health & Saf¢ty Cleaning Rent & Rat&s RefLLS¢ 3,197 3.549 629 275 1,739 1,151 3,142 2.407 379 1,910 1.928 10,540 10.652 Fin4nee Bank ¢lwg&8 126 92 Other Cost of trips Equipment from ffijndraising Unifonn Software Refreshments Repairs and renewals Equipmenl Staff Trdining I Welfare Gifts Bad Debis Re¢ruitment 137 153 11.914 1,697 1.843 1,991 12,388 A,042 1,901 4?37 3,722 2,075 981 160 1.303 659 143 17J49 36,171 Governance eosts Accountancy 8nd legal fees Legai Fees 648 7,565 11.757 12J37 8,213 Totsl resources expended 180288 203.842 Net In¢omeJ(expendlthre) I6￿98 (8,576) This page rkns not forni paTt of the stattrtory fina￿1￿ statsments Page 13

Thornhlll Road Claydon Ipswich Suffolk IP6 ODZ Tel: [phone] Reserves Polic Introduction This policy is written in the light of the Charity Commissloners, guidance 'Charity Reserves: Building Resilience" ICC19, updated January 20161 which states. Allchorities need to develop a policy on reserve5 which estoblishes o level of reserves thot is rightfor the chority and cleorly explains to its Stokeholders why holding these reseryes is necessary." {CC19 3.2). "Reserves Gre that port of o choritrfs unrestrirtedfunds that isfreely ovoilable to spend on any of the chority's purposes. The Storting pointfor calculating the amount of reserves held is therefore the amount of unrestrictedfunds held by the charity. However, some or all of the unrestrictedfunds of o charity moy not be reodily avoilablefor5pending. This 15 because spending thosefunds may adversely Impoct on the chority's ability to deliver its aims. The item5 that should be excludedfrom reserve5 ore.. tongiblefixed 05setS Used to corry out the choritrfs activities, such as lond ond buildings progromme-reloted investrnent5, those held solely tofurther the chority'5 purposes designatedfunds set C75ide to meet es5entialfuture spending, Such asfunding a project that could not be metfromfuture income commitments thot have not been provldedfor a5 a liability in the o¢counts.- ICC19 3.11. The reserves policy should cover as a minimum: the reason why the charity needs reserves- ICC19 3.21 what level lor range) of reserves the trustees believe the charity needs; ICC19 3.41 what steps the charity is going to take to establish or maintain reserves at the agreed level {or range): ICC19 3.51 and arrangements for monitoring and reviewing the policy. don Pre-school needs Reserves Claydon Pre-school provides early-years childcare services to children in the local community. The charit¢s income varies from term to term, dependant on the number of children attending the Pre- school and the age of those children. Sources of income are from privately funded children, Early Education Funding, sales of uniform and fundraising/voluntary donations. Regtst£Yed Chorfty No. 1025650 Of51ed RegistroiKin EY419077

Desi nated Funds Claydon Pre-school holds regular fundraising events at which money is raised to be spent on specific projetts or equipment that will enhance the lives of children within our care. As at 31" July 2022 the balance of unspent fundraising income totalled £2.733.16. It is intended to use this money within the next academic year to provide improve and enhance the sandpit area within the setting. Plannin for Contin encies The trustees have set a level equivalent to 3 months annual tumover for the organisation as a desired level of reserve. This fund is a contingency in the event of a sudden reduction in income to protect the future operation of the organisation from the effects of any unforeseen variations in its income and expenditure. The trustees have designated reserves where there are planned commitments that cannot be met by anticipated future income alone. These reserves are broken down into a number of funds that relate to: The organisation's responsibilities as an employer to hold sufficient funds to provide proper notice and redundancy costs in the event of closure. The organisation's responsibilities as a leaseholder to repair and maintain the outside areas of the Pre-school. The organisation's desire to expand and improve the premise's facilities to increase capacity. The organisation's responsibility to maintain equipment in order to ensure the safety of its employees and beneficiaries. The amounts of reserves are specified in the table as follows: Unrestricted Funds represented by: General Purpose Reserve Deslred Reserves Balance as at 31" July 2022 29.053 Descriptlon of funds 47,552 To bridge any possible delays in the receipt of income or funding grants, to provide cash flow and to meet unforesÈÈn expenses. This has been based on 3 month's annual turnover. In the event of the or8anisation having to be wound up and including redundancy liabilities. This has been based on 6 month's running cost5 Funds to maintain. repair and improve premises held on lease and to fulfil lease obligations with regards to maintenance of external areas Provision to replace IT, furniture and equipment as required Dissolution Reserve 98,525 101,978 Premises Reserve 10,000 15.269 Asset Replacement I,coo 1.0 Total 157.077 147,31X) Regi518r8d Chortty No. 1025650 otsteo Regtstralion EY419077

The level or ran of reserves the trustees believe Cla don Pre-sthool needs The minimum reserves required is the Dissolution Reserve. These are to be used to ensure we look at every alternative before dis501ution of the charity. Claydon Pre-school has decided to aim to keep reserves in the sum of £109,525 representin8 the desired Dissolution Reserve, Premises Reserve and Asset Replacement Reserve. As at 31 July 2022 it has free reserves of £147,300. Monitorin and reviewin the reserves Due to the nature of the organisation and the regular review of the budget, this policy should be reviewed on an annual basis to ensure The General Purpose Reserve and Dissolution Reserve match changes to the annual budget The Redundancy Reserve matches the requirements of staffing levels The Premises Reserve and Asset Replacement elements move forward in at least an inflationary manner should the budget be reduced due to the end of projects or other such occurrence5 then the reduction of reserves should be planned over a minimum of three years. POLICY DATED: 20 ocr- 2022 REVIEW DATE: One year after date of policy Sources Churity Commission Web51te ReglstereL1 Charity No. 102565) Olstecj Regisirolion EY4?9077