2022-11-30-accounts

Ramsden Bellhouse Village Hall AGM

30[th] January 2022 3pm

In attendance: 35

1. Apologies: Barbara Stanton, Roy Richards

2. Clive Jeffree proposed that the charity selected for last year, Charms The Essex Therapy Centre, should continue as the hall charity this year because of the disruption to fund raising events due to Covid. This was agreed, with no objections.

3. The minutes from the last AGM were approved, with no matters arising.

4. Chairman’s Report – Clive is standing down as chairman due to health problems, so took the opportunity to reflect on his time on the hall committee. He joined the committee shortly after moving to the village in 1974, after being prompted by his wife to see what was happening at the village hall – the AGM was taking place. He was a public member until 1977 when he became chairman until 1980. He was a public member again until 2001 when he took over the chairmanship from Brian Smith, making a total of 24 years in the role.

5. Treasurer’s Report – Derek Swan said that we have weathered the Covid storm, helped by a generous grant from Basildon Council, given to village halls and hospitality venues as part of the government Covid support measures. There were no questions on the accounts.

6. Bookings Secretary’s Report – Audrey Pegrum reported that it had been a challenging two years, keeping up with changing government guidelines and cancellations of bookings. The increase of cases of the Omicron variant have led to several cancellations. Most of the parties being booked are from Basildon, Wickford, Billericay, Ramsden Heath and Downham. Three parties have been booked by Ramsden Bellhouse residents in the last two years. All sections are now up and running. Line dancing and tai chi are no longer running. There is a new aerobics session on Monday evenings, 7.30 – 8.30pm in the old hall, except for the third Thursday of the month when the Horticultural Society have their meetings. A youth club for disabled children is due to start later this year, on Thursdays 5.30 – 7.30pm – it has been delayed by the current increased risk of Covid. Audrey said that she enjoys being booking secretary as she gets to meet new people when showing them round the hall. She also checks the hall after parties have taken place. Clive stated that Audrey has managed very well under difficult circumstances.

7. None – there is currently a vacancy for secretary.

8. Election of Officers and Members of the Committee – Jamie Ward has volunteered to stand as chairman. Clive would like to remain as a public committee member. Clive proposed Brian Smith as a public member, seconded by Isabel Johnson. Rusi Hodivala proposed Valerie Jones as a public member, seconded by Tony Rogers. All the other committee members have agreed to continue for another year – Clive listed them all to confirm this. There were no votes against this committee, they were all elected unanimously.

9. History of Ramsden – this is the next hall event to take place on 26[th ] March, 2 – 5pm and 27[th] March 11 -5 pm. Steve Tuff gave a brief overview. It used to be run by Isabel who has had a

1

lifelong passion for the history of the village. She retired in 2017 and a small group of volunteers are now responsible. The exhibition is supported by Basildon Heritage and Wickford Community Archive. Printing facilities will be available or material can be emailed to people who are interested. Refreshments will be available. Entry is free of charge but donations will be welcome. Richard Wellborne said that more recent photographs from the village would be welcomed as contributions, for example if your house was demolished and rebuilt, before and after photos would be useful to keep the archive up to date for future generations.

1. Any Other Business – Isabel is retiring from producing the village magazine – something that she has done for 32 years. She asked if anyone would be prepared to take on the job of editor. Richard said that there has been a discussion on putting the magazine on-line, but agreed it would need an editor in any case. Ann Wellborne is also retiring after 10 years as social secretary, so we are looking for someone on the committee to take over this role. Tony Rogers presented Clive with a framed photograph and thanked him and thanked him for all his work as chairman. Richard then presented Isabel with a framed photograph and thanked her producing the magazine and for all the work she’s done for the village hall over the years. Abby Short gave a cheque for £150 to Derek which is a donation from the Fox and Hounds.

The meeting closed at 3.35pm and was followed by a cheese and wine – thanks to Ann Wellborne, Pauline Greenan and Annie Banks for arranging this.

Elected Officers and Members of the Committee

Chairman Jamie Ward Vice Chairman Tony Rogers Secretary Vacancy Treasurer Derek Swan Booking Secretary Audrey Pegrum M.B.E. Publicity Officer Richard Wellborne Website Barbara Stanton Public Members Ann Wellborne Pauline Greenan Anne Banks Clive Jeffree Chris Sullivan Luke Maguire Valerie Jones Brian Smith

Minutes written by Hilary Simpson

2

RAMSDEN BELLHOUSE VILLAGE HALL ACCOUNTS 1/12/21 to 30/11/22

----- Start of picture text -----
OPENNING 1/12/2020 1/12/2021
BALANCES
CURRENT ACCOUNT 1228.96 3277.71
BUSINESS PREMIUM 21009.70 11000.30
CASH ACCOUNT -68.84 798.29
TOTAL 22169.82 15076.30
RECEIPT 21-22 20-21 EXPENSES 21-22 20-21
S
Rental 15154.98 9794.50 Repairs/Mainten 15509.33 3396.53
Income ance
Events 3221.30 10.00 Cleaning 8542.26 7522.33
B.P. Interest 5.29 1.69 Consumables 626.54 794.70
Charity Decoration 179.00
Grant 10000.00 1620.00 Fees 72.00 66.00
Donated 150.00 1005.00 Electricity 1445.79 1829.84
Insurance 608.00 Gas 2485.39 3248.21
Bowls 38.86 Rates 419.84 214.31
insurance
Refund 51.56 Water Rates 2090.22 1345.23
Insurance 1282.30 1454.95
Equipment 1467.02 109.50
Stationery 65.99
Post 60.71 75.60
Internet 60.00 59.94
Transfers 30.00
Bank Charge 40.00
TOTAL 28531.57 13129.61 34270.40 20223.13
CLOSING BALANCES 30/11/2021 30/11/2022
CURRENT ACCOUNT 3277.71 2687.14
BUSINESS PREMIUM 11000.30 5003.58
CASH ACCOUNT 798.29 1646.75
TOTAL 15076.30 9337.47
----- End of picture text -----

I have examined the accounts of the Ramsden Bellhouse Village Hall and, in my opinion, they give a true and accurate state of affairs at 30[th] November .

Hon. Auditor.

………………………………………………………..

Hon. Treasurer.

Report delayed