‘i
St. Anne’s Playgroup
Trustees and Accounts Report
1[st] April 2023 – 31[st] March 2024
Charity Number: 1025384
Page 1 of 7
St. Anne’s Playgroup Record Sheet:
Name: St. Anne’s Playgroup
Charity Number: 1025384 Address: St. Anne’s School Harlow Green Gateshead NE9 7HX
Tel. Number: 07981120786
Committee Members: Mrs Teresa French (Chair) Mrs Joyce Triggs (Secretary) Mrs Gillian Curran (Treasurer) Miss Yasmin Welsh Mr Kevin Curran Mrs Jill Welsh
Staff Members: Mrs Gillian Curran Mrs Teresa French Mrs Joyce Triggs Miss Yasmin Welsh Mrs Kim Ross
Bank details: Natwest Bank High Street Gateshead
Page 2 of 7
St. Anne’s Playgroup Annual Report of the Trustees for the Year Ending 31[st] March 2024
Aims and Objectives
St. Anne’s Playgroup is governed by a constitution adopted on 17[th] April 1992 and it is a registered charity (number: 1025384). The names of the trustees (committee members) are set out on page 2 of this report. New committee members can be elected by the existing committee. In this instance Ofsted will be notified and appropriate checks will be implemented.
The aim of the Playgroup is to educate and care for children age 2 to 5 years. We aim to provide high quality education and care within the guidelines issued by Ofsted and the Early Years Foundation Stage, where children learn through play, within a broad, balanced, flexible curriculum, which caters for the individual needs of each child. Playgroup changed their registration with Ofsted in 2013 to include 2 year olds. Staff worked diligently to implement changes to ensure we can be included on the 2 year old register, which allows us to receive the 2 Year Old Funding, thus boosting our income and helping attract children who would previously have attended other settings.
The Playgroup aim to create a happy secure and stimulating environment where children can enjoy learning through play providing a foundation for starting school. We aim to help children develop enquiring minds leading to questions and discussions. The staff and committee work hard to upgrade and expand activities and facilities to ensure our Playgroup offers a wide range of choices for the children. Playgroup allows children the opportunity to develop skills and knowledge in all areas of the curriculum. We also give children the opportunity to work together and show care and consideration for others.
At Playgroup we value parents/carers and we work together with them, taking time to listen and respond when needed. Each child has a diary, which gives the parent/carer insight into the child’s progress and interests at Playgroup. Parents can add photographs from home and write any news in the diary, which gives key workers an insight into the child’s interests at home, which we use in planning activities.
Finance and Attendance
The Playgroup offers full day care and receives local authority funding. With the introduction of the Single Funding Formula and a significant increase in the number of children attending from 2 years old, the income of the setting has risen greatly. In September 2017 the Government introduced 30 hours of funding for working parents, which has had a positive impact on the financial status of our setting.
We have a number of children on our waiting list, and we are hopeful our numbers will steadily rise over the next few years.
We still have a lunch club, but no longer have any children attending breakfast club. The lunch club is well used this year, due to the increased flexibility of using the funding over 2 and a half days and the introduction of 30 hours funding.
Staff
Playgroup now have 5 permanent members of staff qualified to at least Level 3. One has a level 5 qualification and one member of staff has QT/EYP status, which contributes to an increased funding level. Staff are employed part time with varying number of days.
Page 3 of 7
Playgroup continue to increase the quality of provision by providing training opportunities for all staff and by supporting relevant staff to attend training and gain higher qualifications. We also provide opportunities within the community by offering placements for young people at all Gateshead schools and providing placements for people studying childcare qualifications at colleges throughout the area.
Local Authority
We work closely with the Local Authority, attending training and we are guided by matters of funding by Gateshead Council. We value our visits and input from Local advisors, we have been categorised as being in need of a ‘Low Level’ of support for our care and education, due to the high quality of both that we provide and the recent improvements being implemented with the setting. We have also had a Safeguarding and Welfare Audit and again we were categorised as being in need of a Low Level of Support, due to the excellent practice and policies implemented within our setting. Both of these Audits were conducted by Gateshead LEA Early Years Advisors. We have also been categorised as Low for Special Educational Needs. We achieved a grade of good in our last Ofsted inspection in November 2017.
The Playgroup has subscribed to the Early Years Service Level Agreement (EYSLA) to enhance our training opportunities and access an increased level of support from our Early Years Advisor. We also work with other professionals from the Gateshead Early Years Team, such as the Special Needs Advisors who give general advice on inclusion alongside specific advice in relation to individual children’s needs. Over the past few years we have had several children with additional needs (including Speech and Language Developmental Delays, Hydrocephalus and Autism) attending our setting, which has provided us with the opportunity to extend our knowledge of these conditions. We work closely with Social Services and the LEA in relation to children on the Child Protection Register and Looked After Children. We also work with a variety of professionals from the Primary Care Trust, such as Educational Psychologists and Speech and Language Therapists.
Financial Review
The principal income of St. Anne’s Playgroup is the Nursery Education Grant, which is allocated per child attending the setting; therefore, the funding varies from year to year and term to term. For the financial year 2023-2024 our numbers were 35, 29 and 34, three and fouryear-old children attending in the Summer, Autumn and Spring term respectively, plus 1, 0 and 0 two-year olds per term on funding. The financial position of the group shows net incoming funds of £139816 and total outgoings of £111588, the total funds carried forward are £87657. The committee consider the financial position of the Playgroup to be stable.
Maintenance Fund
The playgroup now runs from a classroom in St. Anne’s School. It is necessary to keep a reserve to cover the cost of the costs of any repairs and maintenance of garden area. We moved into the classroom in June 2018, a use of the old demountable was not found and Playgroup were liable for the cost of having it removed.
Plans for the Future
Our plans for the future are to be sustainable by continuing to improve the quality and flexibility of provision, in order to meet the needs of the community. By offering flexible provision it allows us to provide full day care which supports the needs of working parents and allows other parents to seek employment or training. In January 2013 we extended our care to include two-
Page 4 of 7
year olds and we continue to receive the 2 Year Old Funding. From September 2017 we started accepting children for 30 hours in receipt of the new 30 hours funding for working parents and subsequently reducing the number of 2-year-olds.
The increase in the number of children and in the nursery grant in previous years, has allowed us to build up a reserve should there be a drop in numbers in the future. Our predicted numbers for September 2024 are low with 15 expected on the 3 year-old funding (15 are expected to receive 30 hours funding) and 2 children on the two-year old funding.
Report Checked and Approved Approved by the committee on 1[st] July 2024 and signed on its behalf by:
____ Mrs Teresa French (Chair)
_______ Mrs Gillian Curran (Treasurer)
_____ Mrs Joyce Triggs (Secretary)
Independent Examiners
This report was examined by:
Page 5 of 7
St. Anne’s Playgroup -Accounts for the Year Ending 31[st] March 2024
| Receipts: | Receipts: | Receipts: | 2018 | 2018 | 2019 | 2019 | 2020 | 2021 | 2022 | 2022 | 2023 | 2023 | 2024 | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Fees–Sessionspaid byParent/bursary | 3382 | 3288 | 2690 | 450 | 1605 | 3099 | 675.00 | ||||||||||||||||||||
| Fees-Lunch club | 198 | 48 | 0 | 0 | 0 | 0 | 0 | ||||||||||||||||||||
| Education Grants | 77294 | 127888 | 101885 | 89542 | 71238 | 97154.28 | 138306.27 | ||||||||||||||||||||
| Dept Health (Milk) | 1188 | 761.89 | 1627 | 654 | 610 | 784.41 | 834.27 | ||||||||||||||||||||
| Maternity payments reimbursed | 3848 | 0 | 0 | 0 | 0 | 0 | 0 | ||||||||||||||||||||
| Gateshead college | 206 | 0 | 0 | 0 | 0 | 0 | |||||||||||||||||||||
| Total Income: | 85910 | 132193 | 106202 | 90646 | 73454 | 101037.69 | 139815.54 | ||||||||||||||||||||
| Payments: | |||||||||||||||||||||||||||
| Wages: | 75965 | 85897 | 93346 | 90951 | 86950 | 86396.42 | 105319.78 | ||||||||||||||||||||
| Milk: (in catering from 2021) | 1042 | 1351 | 1128 | - | |||||||||||||||||||||||
| Catering: | 140 | 227 | 192 | 752 | 849 | 1109.17 | 1192.13 | ||||||||||||||||||||
| Photographs: | 210 | 238 | 350 | 331 | 380 | 212.79 | 381.48 | ||||||||||||||||||||
| Equipment: | 150 | 1727 | 1294 | 415 | 199 | 157.81 | 225.42 | ||||||||||||||||||||
| Office: | 752 | 918 | 1398 | 792 | 744 | 986.15 | 502.95 | ||||||||||||||||||||
| Resources: | 461 | 767 | 1427 | 556 | 703 | 1010.39 | 1066.10 | ||||||||||||||||||||
| Cleaning: | 167 | 390 | 365 | 1002 | 321 | 345.96 | 784.52 | ||||||||||||||||||||
| Other (includes) | 1828 | 4576 | 12202 | 11758 | 2365 | 3486.2 | 2116.03 | ||||||||||||||||||||
| ➢ | |||||||||||||||||||||||||||
| ➢ Accountant | 504 | 630 | 540 | 570 | 600 | 630 | 660 | ||||||||||||||||||||
| ➢ PSLA insurance | 572 | 577 | 581 | 588 | 599 | 617.26 | 646.32 | ||||||||||||||||||||
| ➢ Building insurance | 124 | 0 | 0 | 0 | 0 | 0 | 0 | ||||||||||||||||||||
| ➢ Ofsted fees | 50 | 50 | 50 | 50 | 50 | 50 | 50 | ||||||||||||||||||||
| ➢ Magic Andrew | 230 | 240 | 245 | 125 | 250 | 260 | 275 | ||||||||||||||||||||
| ➢ ICO | - | 0 | 35 | 0 | 35 | 35 | 0 | ||||||||||||||||||||
| ➢ Repairs, inc play area (2021) | 125 | 0 | 9032 | 10150 | 280 | 335 | 305 | ||||||||||||||||||||
| ➢ Gifts/sponsor | 213 | 306 | 402 | 272 | 265 | 293.94 | 179.71 | ||||||||||||||||||||
| ➢ Course fees | 145 | 1015 | 0 | 85 | 1252 | 0 | |||||||||||||||||||||
| ➢ Delivery cost/parking for CP | 10 | 0 | 8 | 2.4 | 0 | 13 | 0 | ||||||||||||||||||||
| ➢ Services for Schools | 0 | 291 | 0 | 200 | 0 | 0 | |||||||||||||||||||||
| ➢ Health and Safety Check | 192 | 0 | 0 | 0 | 0 | 0 | |||||||||||||||||||||
| ➢ Overpayment GMBC fees | 2436 | 0 | 0 | 0 | 0 | 0 | |||||||||||||||||||||
| Total Expenditure: | 80115 | 96090 | 111708 | 106558 | 92512 | 93704.89 | 111588.41 | ||||||||||||||||||||
| Net of Receipts/ (Payments) | 5195 | 36102 | -5505 | -15911 | -19058 | 7332.8 | 28227.13 | ||||||||||||||||||||
| Cash funds brought forward | 51226 | 56421 | 92522 | 87066 | 71155 | 52097.13 | 59429.93 | ||||||||||||||||||||
| Cash funds carried forward | 56421 | 92522 | 87066 | 71155 | 52097 | 59429.93 | 87657.06 | ||||||||||||||||||||
| Statement of Assets/ Liabilities | |||||||||||||||||||||||||||
| Bank Account | 55892 | 91368 | 86980 | 70819 | 50834 | 58780.68 | 87636.69 | ||||||||||||||||||||
| Petty Cash | 529 | 1154 | 86 | 336 | 1263 | 649.25 | 20.37 | ||||||||||||||||||||
| Total Assets | 56421 | 92522 | 87066 | 71155 | 52097 | 59429.93 | 87657.06 |
Page 6 of 7
ST ANNE'S PLAYGROUP Registered Charity No. 1025384
Independent examiners' report to the Trustees of St Anne's Playgroup
I report to the trustees on my examination of the accounts of St Anne's Playgroup (the trust) for the year ended 31 March 2024, which are set out on pages 7 to 8.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trustee's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:-
(a) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
(b) the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
M
MI J GILPIN BK PLUS LIMITED
Chartered Accountants
13 Windsor Terrace Jesmond Newcastle upon Tyne NE2 4HE
13 January 2025
Page 7 of 7