SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2024
CHARITY NO. 1025367
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SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2024
Index
- Page 1 Title Page Page 2 Index Page 3 - 8 Report of the Trustees
Page 9 - 12 Receipts and Payments Account & Balance Sheet Page 13 Independent Examiner’s Report
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SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31ST DECEMBER 2024
The Managing Committee present their report for the year ended 31st December 2024
Somersham Victory Hall Management Committee is registered with the Charities Commission, No. 1025367 and governed by the charity’s constitution and by applicable law.
Somersham Victory Hall Management Committee address is :
Somersham Victory Hall Parkhall Road Somersham Huntingdon Cambridgeshire PE28 3HE
The members of the Managing Committee for the year were :
| Lesley Minter | Chair | Joined 13/11/2012 |
|---|---|---|
| Eddie Howlett | Vice Chair | Joined 13/08/2013 |
| Richard Braithwaite | Treasurer | Joined 13/03/2018 |
| Vacant | Secretary * | |
| Elaine Buckridge | Trustee | Joined 08/03/2022 |
| Sarah Howlett | Trustee | Joined 25/06/2013 |
| Tony Hulme | Trustee | Joined 17/01/2020 |
| Mary Slevin | Trustee | Joined 13/04/2010 |
| Kathy Spaxman | Trustee | Joined 08/12/2015 |
| Dick Sutton | Trustee & Parish Council Rep. | Joined 12/12/2023 |
| Brenda Woods | Trustee | Joined 27/08/2024 |
Teresa Clark
Retired 01/07/2024
- Mary Slevin resigned from the post of Secretary 30/06/2023
but remained as a Trustee and member of the Management Committee. The post of Secretary is currently vacant.
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SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to :
-
select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with Charities Act 1993 and trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Independent Examiner is K. Green, trading as Tacconi Green & Co., Accountants
Approved by the Trustees and signed on their behalf by
LJ Minter
Dated 3rd March 2025
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SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE CHAIRMAN’S ANNUAL REPORT FOR OUR FINANCIAL YEAR
1[st] JANUARY 2024 TO 31[ST] DECEMBER 2024
We have had another very busy and successful year at the Victory Hall.
We now quite often have over 30 bookings in a week; largely due to our dedicated and very efficient booking clerk. In spite of this we have had a small loss this year. We did not put our prices up during 2024 but are likely to need to do so during 2025 due to another rise in the Living Wage as well as the general costs of living, utilities, green bin collections, etc. Never the less we are cheaper than most other nearby halls and often appreciated especially for our cleanliness and warmth. The age of the building has led to increased repairs to electric lights and to one of our boilers – although not the very old one (yet!) that we think is probably 30 years old.
Both our regular cleaners had some serious health problems during the year and that led to sick pay as well as the use of contract cleaners for a while which proved very expensive. One of our cleaners has since resigned. We are pleased to have found an experienced cleaner living locally to take over as well as a temporary cleaner who covered for 7 months and has offered to help again if necessary.
We have several new groups for babies and toddlers in addition to the well-established groups for older residents so a very wide variety of the community is catered for. The badminton court is now used four times each week and we are hoping to increase its use by encouraging Pickleball now that it is becoming better known. Party bookings of all kinds remain in regular demand.
Our monthly winter film nights continue to be popular and bring in a small profit along with the jazz night we held in April. Each film night costs over £120 for licences which cuts down on profit.
During the autumn an organisation involved in special education inquired about using the Community Room every day in term time. That room is leased long term by Cambridgeshire County Council and subletting was suggested. It would have made good use of that little used room but communication with CCC was lost and the idea was abandoned.
We are always grateful to our hirers for the care and interest they show in the hall and they often report repairs that are needed. Sometime we ask for practical help, especially now that several of our trustees are in our 80s. We were especially grateful this year to Tang So Do who helped to put up and take down our Christmas decorations. We also sometimes ask for help with gardening.
Our thanks go to Teresa Clark, one of our trustees, who has moved on after several years and we are pleased to have found someone new to sign up. Everyone who joins us brings different skills and experiences to contribute. We are, as always, extremely grateful to all our trustees, employees and volunteers who all contribute to the efficient running of the hall.
We continue to be in need of a few more trustees, especially some who are able to help with practical tasks now that three of us are in our eighties and will soon need to think about retiring. We still lack two of the three parish council representatives called for in our trust deed.
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We look forward to another energetic year ahead with the frequent new challenges that cause us to say that there is never a dull moment on the Victory Hall Management Committee.
Lesley Minter
Date 3rd March 2025
Chair of Trustees
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SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE
TREASURER’S ANNUAL REPORT FOR OUR FINANCIAL YEAR
1[st] JANUARY 2024 TO 31[ST] DECEMBER 2024
Financial Review
I am pleased to present the Statement of Accounts for our Financial Year 1st January 2024 to 31st December 2024. These show an overall loss for the year of £ 1,441
The principal source of income for 2024 remained the hiring fees from our regular hirers which, combined with income from private users of the halls, plus fundraising events such as film and quiz nights, outside entertainment and in-house events made up the majority of our annual income.
We received no grants throughout the year which put a greater strain on our finances and meant that we had to be even more mindful of expenditure control.
The previous decision to open a 2 year, fixed interest Savings Bond with Cambridge & Counties bank resulted in interest earned of £417.
Conservative spending has been observed throughout the year and diligent consideration given to any purchase or outlay. This diligence is laid out in our Financial Policy, regularly reviewed by the Management Committee.
Our roof solar panels continue to bring in good revenue, £695 in this financial year.
Wages for our staff were adjusted in April to reflect the National Living Wage set down by the Government.
My personal thanks to Sara, our Booking Clerk for helping keep control of our debtors and ensuring that monies owed are kept to a minimum.
In conclusion, ending the year with a financial loss of £1,441 is disappointing. As such, being aware of ever rising utility bills etc, I emphasise that we must always be mindful of our costs and maximise all opportunities for increasing our income. I would recommend that the incoming committee examine our hall charges to ensure that where possible, we meet our expenditure whilst offering our hirers competitive rates and good value for money.
| Financial Position | 31 December 2024 | 31 December 2023 |
|---|---|---|
| £ | £ | |
| Treasurers Account | 15,326 | 17,185 |
| Repairs Imprest account | 50 | 50 |
| Cash in Hand | 89 | 89 |
| Cambridge & Counties | 10,417 | 10,000 |
| Savings Bond | ||
| TOTAL | 25,882 | 27,324 |
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continued from page
All cash held is unrestricted. Funds are held in order to meet any expenditure that may occur.
We aim to hold at least £5,000 as a contingency.
Richard Braithwaite Treasurer
Dated 3rd March 2025
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SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST DECEMBER 2024
| Unrestricted | Restricted | Total |
Total | |
|---|---|---|---|---|
| Funds |
Funds |
2024 | 2023 | |
| £ | £ | £ | £ | |
| RECEIPTS | ||||
| Active Lifestyles | 108 | - | 108 | 0 |
| Art Club | 736 | - | 736 | 727 |
| Baby Sensory | 460 | - | 460 | 0 |
| Badminton | 775 | - |
775 | 674 |
| Ballet |
867 | - |
867 | 1,213 |
| Barry Ely Band |
0 | - |
0 | 125 |
| Batties | 200 | - |
200 | 131 |
| Borneo Girls | 40 | - | 40 |
0 |
| Cambs & Counties Bank Interest | 417 | - | 417 | 0 |
| CAPALC | 90 | - | 90 | 0 |
| Carnival Committee | 30 | - | 30 | 300 |
| C.C.C. Community Room Annual Maint. 1,440 | - |
1,440 | 7,074 | |
| Changing Lives (Tai Chi and Yoga) | 749 | - |
749 | 813 |
| Changing Lives (Strength & Balance) | 1,012 | - |
1,012 | 1,004 |
| Community Event | 147 | - | 147 | 0 |
| Core Factor Pilates | 922 | - |
922 | 768 |
| Craftea Koala | 0 | - | 0 |
37 |
| Derek Hood Archery | 684 | - |
684 | 700 |
| DMJ | 0 | - | 0 |
105 |
| Elemental Fitness |
408 | - | 408 |
794 |
| Film Night |
1,270 | - |
1,270 | 1,703 |
| Friendship Club (Formerly Age UK FC) | 1,243 | - | 1,243 | 1,244 |
| Good Energy FIT (Solar) | 695 | - |
695 |
723 |
| Grants |
0 | - |
0 | 4,317 |
| Guides | 132 | - | 0 | 0 |
| HDC Elections | 425 | - | 425 |
0 |
| Hunts play Centre | 704 | - | 704 |
758 |
| Jazz Night Tickets + Refreshments | 469 | - | 469 |
0 |
| Jolly Archers |
1,860 | - |
1,860 |
952 |
| Kanazawa Judo | 864 | - |
864 | 670 |
| Lloyds Bank Goodwill | 115 | - | 115 | 0 |
| Maggies Keep Fit | 390 | - |
390 |
310 |
| Mel’s Pilates | 502 | - |
502 |
492 |
| Mike Taylor Tai Chi | 495 | - | 495 |
458 |
| National Blood Service | 669 | - |
669 |
918 |
| Paragraf |
1,012 | - |
1,012 |
939 |
| Parish Council | 0 | - | 0 |
95 |
| Paul Rogers CBFS | 66 | - | 66 |
27 |
| Private Functions |
8,278 | - |
8,278 | 6,130 |
| Sam Godfrey LBT | 576 | - |
576 | 379 |
| Shoto Karate Jutsu |
0 | - |
0 |
816 |
| Somersham Craft Group | 848 | - | 848 |
512 |
| Somersham Garden Club | 119 | - | 119 |
53 |
| Somersham Library Starfsh Yoga |
10 235 |
- - |
10 235 |
52 251 |
| Tang Soo Do Time Bank Cofee Morning |
1,639 411 |
- - |
1,638 411 |
1,650 124 |
| Whitehall School | 0 | - | 0 |
54 |
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| continued from page 10 Unrestricted Restricted Funds Funds £ £ VH Fundraising 56 - Zumba 209 - ______ TOTAL INCOME 32,377 - |
Total 2024 £ 56 209 **32,377 ** |
Total 2023 £ 10,368 227 48,687 |
|---|---|---|
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SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST DECEMBER 2024
| PAYMENTS BT WiFi Business Rates Cleaning inc. materials Community Event Deposit Refunds Electricity Film Nights Fundraising Furniture & Equipment Gas Insurance Jazz Concert National Insurance / PAYE Tax Fees and Memberships Repairs inc. Maintenance Stationery Wages Water TOTAL EXPENDITURE Surplus /Defcit for the year Accumulated Fund brought forward Accumulated Fund carried forward |
Unrestricted Restricted Total Funds Funds 2024 £ £ £ 664 - 664 181 - 181 2,309 - 2,309 21 - 21 4,580 - 4,580 902 - 902 848 - 848 0 - 0 473 - 473 2,231 - 2,231 1,343 - 1,343 456 - 456 493 - 493 1,474 - 1,474 4,851 - 4,851 228 - 228 12,765 - 12,765 0 - 0 __ ____ 33,819 - 33,819 -1,441 - -1,441 27,323 - 27,323 |
Unrestricted Restricted Total Funds Funds 2024 £ £ £ 664 - 664 181 - 181 2,309 - 2,309 21 - 21 4,580 - 4,580 902 - 902 848 - 848 0 - 0 473 - 473 2,231 - 2,231 1,343 - 1,343 456 - 456 493 - 493 1,474 - 1,474 4,851 - 4,851 228 - 228 12,765 - 12,765 0 - 0 __ ____ 33,819 - 33,819 -1,441 - -1,441 27,323 - 27,323 |
Total 2023 £ 624 186 596 0 2,590 982 997 10,055 4,558 1,117 1,263 0 990 1,177 7,960 154 11,929 336 45,514 3,173 24,150 27,323 |
|---|---|---|---|
| 25,882- 25,882 | |||
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SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE BALANCE SHEET AS AT 31ST DECEMBER 2024
| Unrestricted | Restricted | Total | Total | |
|---|---|---|---|---|
| Funds |
Funds |
2024 | 2023 | |
| £ | £ | £ | £ | |
| Current Assets | ||||
| Current Account | 15,326 | - |
15,326 | 17,184 |
| Repairs Imprest Account | 50 | - | 50 | 50 |
| Cash in Hand | 89 | - | 89 | 89 |
| Restricted Funds | - |
- | - | - |
| Deposit held / overpayment | - |
- | - | - |
| Cambridge & Counties Savings | Bank 10,417 | - |
10,417 | 10,000 |
| - | ||||
| Deposit held / overpayment | ||||
| ______ | _ | |||
| Total Current Assets |
25,882 | - |
25,882 | 27,323 |
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31st December 2024 which are set out on pages 9 to 12.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
K Green (FMAAT) 32a East Street St. Ives Cambs PE27 5PD Dated :
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