SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2023
CHARITY NO. 1025367
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SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2023
Index
Page 1 Title Page Page 2 Index Page 3 - 8 Report of the Trustees Page 9 - 12 Receipts and Payments Account & Balance Sheet Page 13 Independent Examiner’s Report
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SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31ST DECEMBER 2023
The Managing Committee present their report for the year ended 31st December 2023
Somersham Victory Hall Management Committee is registered with the Charities Commission, No. 1025367 and governed by the charity’s constitution and by applicable law.
Somersham Victory Hall Management Committee address is :
Somersham Victory Hall Parkhall Road Somersham Huntingdon Cambridgeshire PE28 3HE
The members of the Managing Committee for the year were :
| Lesley Minter | Chair | Joined 13/11/2012 |
|---|---|---|
| Eddie Howlett | Vice Chair | Joined 13/08/2013 |
| Richard Braithwaite | Treasurer | Joined 13/03/2018 |
| Mary Slevin | Secretary* | Joined 13/04/2010 |
| Elaine Buckridge | Joined 08/03/2022 | |
| Teresa Clark | Joined 09/05/2017 | |
| Sarah Howlett | Joined 25/06/2013 | |
| Tony Hulme | Joined 17/01/2020 | |
| Kathy Spaxman | Joined 08/12/2015 | |
| Dick Sutton | Parish Council Rep. | Joined 12/12/2023 |
| John Blundell | Retired 07/02/2023 | |
| Dianna Skeggs | Retired 16/02/2023 |
- Mary Slevin resigned from the post of Secretary 30/06/2023
but remained as a Trustee and member of the Management Committee. The post of Secretary is currently vacant.
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SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to :
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with Charities Act 1993 and trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Independent Examiner is K. Green, trading as Tacconi Green & Co., Accountants
Approved by the Trustees and signed on their behalf by
LJ Minter
Dated 18th March 2024
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SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE CHAIRMAN’S ANNUAL REPORT FOR OUR FINANCIAL YEAR
1[st] JANUARY 2023 TO 31[ST] DECEMBER 2023
We have had another busy and successful year at the Victory Hall.
At the beginning of the year we were still running a warm hub upstairs in the Community Room most weekday mornings. Neil Faulkener, one of the library volunteers, was running it for us. The Parish Council and Timebank provided food and drinks and the District Council gave us a grant towards heating costs. Unfortunately we only had two regular users who were either friends or family of the team involved in running the hub. During January Neil suddenly became very ill, was diagnosed with terminal cancer and died in March. His family donated some money to the library in his memory.
Two time bank members kindly stepped in until the hub closed at the end of March.
Also at that time, although we had got rid of the squirrels from above the Community Room ceiling, we still had to arrange the cleaning and repairs of the huge damage they had done. Because the County Council have a long term lease on that room, they took responsibility for the extensive repairs that cost over £17,000.
The repairs to the Community Room included the replacement of all the ceiling panels and insulation, the smoke alarms set back into the ceiling, complete rewiring including 2 new exit light panels in the ceiling and a fire exit light above the door as well as a new water heater.. There is a new fuse board in the office and a new way of testing fire exit lights and emergency lighting. These repairs were finally completed in September. We are very grateful for the immediate and efficient help from the County Council.
After ending 2022 with a small deficit, we are pleased to have remained in credit this year by increasing our hire rates in April by £1 per hour for our regular hirers and £1.50 per hour for occasional hirers.
On two occasions during the year we had youthful intruders in the garden who had climbed over the gate in spite of the anti-climb paint. The new CCTV proved much clearer and more readily accessible than the old system and showed a clear picture of the climber trying to get the paint off his hands. Hopefully his clothes were also damaged and his mother may have reprimanded him severely! Certainly they did not return and we have added to the anti-climb paint as needed. As no damage was caused on this occasion, the police showed no interest.
In May two village friends offered to organise a quiz night in the hall for our funds which was much appreciated.
Film nights once a month during the winter have become increasingly popular and with a licensed bar and ice creams in the interval we have made a more reliable profit from them this year. The old second-hand ice cream freezer needed to be replaced so our treasurer, Richard, who told us he is the King of Auctions, managed to get a brand new freezer for £35, and saved us about £300!
We have had solar panels on our roof since 2015 which bring in over £600 per year in feed-in-Tariff in addition to cheap electricity during daylight. This year we have added a storage battery to the system so that for at least part of the year we have been 100%
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self-sufficient for our electricity supply. We are very grateful to the Somersham Feoffees and the Warboys Red Tile Wind Farm for the grants enabling the purchase of the battery.
The Victory Hall is now over 30 years old and our filing cabinet was overflowing. Several members of the committee met up to weed out unwanted paperwork and we then took several files of older records to the County Archives in Huntingdon Library.
Maintenance work during 2023 included completing the redecoration and some tiling in the small rooms leased to us by the Parish Council at the Norwood end of the building. Two more expensive items were the annual cutting of the big prickly hedges round the garden and two repairs to the screen wall each costing well over £1,000.
We employ three part-time people: one as our booking clerk and two as cleaners. Our cleaners keep the building sparkling clean and shiny and we are often complimented on their work. Having two cleaners means that they normally cover for one another during holidays or illness.
Our booking clerk responds quickly and efficiently to all enquiries and forms good relationships with our hirers. She attends our monthly management meetings and makes excellent suggestions on a wide range of matters far exceeding her job description.
Most of our trustees have been with us for many years while others come and go. Early in the year John Blundell and Dianna Skeggs, who were both Parish Council representatives, left us but they both continue to take an interest, especially in our film nights. Dianna often arrives in the audience and John kindly makes and puts up the film night adverts at The Cross.
For most of the year we were then without Parish Council representatives until Dick Sutton stepped forward to join us in December after stepping down as PC chairman. Our trust deed specifies that we should have three PC representatives on a committee of twelve Somersham residents.
Our biggest loss this year has been when Mary Slevin, although remaining on the committee, resigned as our secretary on her 80[th] birthday after 13 years in the post. We cannot thank her enough for the many hours she has given over the years keeping our paperwork in order. We gave her a Peace rose, originally named the Victory Rose, in thanks for her huge support.
We are still looking for a new secretary.
Richard Braithwaite, our treasurer, keeps a careful eye on all our finances and is now also our chief projectionist on film nights.
Eddie Howlett, our vice chair, not only stands in for me when needed but looks after our website and other things technical.
Tony Hulme, our DIY enthusiast, is kept busy repairing chairs and locks, etc. Other members of the team are Sarah Howlett, Teresa Clark, Kathy Spaxman and Elaine Buckridge who each take on some regular and some occasional responsibilities according to their interests and skills.
We now just need a new secretary to complete our team.
Lesley Minter
Chair of Trustees
Dated 18th March 2024
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SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE TREASURER’S ANNUAL REPORT FOR OUR FINANCIAL YEAR
1[st] JANUARY 2023 TO 31[ST] DECEMBER 2023
Financial Review
I am pleased to present the Statement of Accounts for our Financial Year 1st January 2023 to 31st December 2023. These show an overall gain for the year of £3,173
The principal source of income for 2023 remained the hiring fees from our regular hirers which, combined with income from private users of the halls, plus fundraising events such as film and quiz nights, outside entertainment and in-house events made up the majority of our annual income.
We were fortunate to receive various generous grants through the year and our thanks go to Somersham Feoffees for £2,232 and Red Tile Wind Farm for £1,860 towards our new electricity storage battery, and Huntingdonshire District Council for £225 towards our Warm Hub.
Conservative spending has been observed throughout the year and diligent consideration given to any purchase or outlay. This diligence is laid out in our Financial Policy, regularly reviewed by the Management Committee.
Our roof solar panels continue to bring in good revenue, £723 in this financial year.
Wages for our staff were adjusted in April to reflect the National Living Wage set down by the Government.
My personal thanks to Sara , our Booking Clerk for helping keep control of our debtors and ensuring that monies owed are kept to a minimum.
In conclusion, ending the year with a financial gain of £3,173 was satisfactory. However, being aware of ever rising utility bills, I emphasise that we must always be mindful of our costs and maximise all opportunities for increasing our income.
Financial Position
| Financial Position | ||
|---|---|---|
| 31 December 2023 | 31 December 2022 | |
| £ | £ | |
| Treasurers Account | 17,185 | 24,011 |
| Repairs Imprest account | 50 | 50 |
| Cash in Hand | 89 | 89 |
| Cambridge & Counties | 10,000 | - |
| Savings Bond | ||
| TOTAL | 27,324 | 24,150 |
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continued from page 7
All cash held is unrestricted. Funds are held in order to meet any expenditure that may occur.
We aim to hold at least £5,000 as a contingency.
Richard Braithwaite Treasurer
Dated 18th March 2024
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SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023
| Unrestricted | Unrestricted | Restricted | Total |
Total |
|---|---|---|---|---|
| Funds |
Funds |
2023 | 2022 | |
| £ | £ | £ | £ | |
| RECEIPTS | ||||
| Art Club | 727 | - | 727 | 651 |
| Badminton | 674 | - |
674 | 705 |
| Ballet |
1,213 | - |
1,213 | 805 |
| Barry Ely Band |
125 | - |
125 | 42 |
| Batties | 131 | - |
131 | 231 |
| Carnival Committee | 300 | - | 300 | 180 |
| C.C.C. Community Room Annual Maint. | 7,074 | - |
7,074 |
- |
| Changing Lives (Tai Chi and Yoga) | 813 | - |
813 |
649 |
| Changing Lives (Strength & Balance) | 1,004 | - |
1,004 |
880 |
| Core Factor Pilates | 768 | - |
768 |
532 |
| Craftea Koala | 37 | - | 37 |
266 |
| Derek Hood Archery | 700 | - |
700 | - |
| DMJ | 105 | - | 105 |
147 |
| Elemental Fitness |
794 | - | 794 |
535 |
| Film Night |
1,703 | - |
1,703 |
683 |
| Friendship Club (Formerly Age UK FC) | 1,244 | - | 1,244 | 1,133 |
| Good Energy FIT (Solar) | 723 | - |
723 |
672 |
| Grants |
225 | 4,092 | 4,317 | 2,399 |
| Grants HDC Covid Restrictions |
- | - |
- |
2,667 |
| HDC Elections | - | - |
- |
189 |
| Hunts play Centre | 758 | - | 758 |
227 |
| Jazz Night Tickets | - | - | - |
346 |
| Jazz Night Refreshments | - | - | - | 112 |
| Jolly Archers |
952 | - |
952 |
1,360 |
| Kanazawa Judo | 670 | - |
670 |
441 |
| Maggies Keep Fit | 310 | - |
310 |
294 |
| Mel’s Pilates | 492 | - |
492 |
434 |
| Mike Taylor Tai Chi | 458 | - | 458 |
420 |
| National Blood Service | 918 | - |
918 |
194 |
| Paragraf | 939 | - | 939 |
750 |
| Parish Council | 95 | - | 95 |
- |
| Paul Rogers CBFS |
27 | - | 27 |
27 |
| Private Functions |
6,130 | - |
6,130 |
4,532 |
| Sam Godfrey LBT | 379 | - |
379 |
343 |
| Shoto Karate Jutsu |
816 | - |
816 |
1,279 |
| Somersham Craft Group |
512 | - | 512 |
- |
| Somersham Garden Club | 53 | - | 53 |
27 |
| Somersham Library Starfsh Yoga |
52 251 |
- - |
52 251 |
- 112 |
| Sweaty Mama |
- | - | - |
14 |
| Tang Soo Do Time Bank Cofee Morning |
1,650 124 |
- - |
1,650 124 |
1,673 170 |
| Town Band | - | - | - |
238 |
| We Are Mental Health | - | - | - |
378 |
| Whitehall School | 54 | - | 54 | - |
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| continued from page 10 Unrestricted Restricted Funds Funds £ £ VH Fundraising 10,368 - Zumba 227 - ______ TOTAL INCOME 44,595 4,092 |
Total 2023 £ 10,368 227 **48,687 ** |
Total 2022 £ 20 170 26,927 |
|---|---|---|
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SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023
| Unrestricted Restricted Total Funds Funds 2023 £ £ £ PAYMENTS BT WiFi 624 - 624 Business Rates 186 - 186 Cleaning inc. materials 596 - 596 Deposit Refunds 2,590 - 2,590 Electricity 982 - 982 Film Nights 997 - 997 Fundraising 10,055 - 10,055 Furniture & Equipment 4,558 - 4,558 Gas 1,117 - 1,117 Gratuity 0 - 0 Insurance 1,263 - 1,263 National Insurance / PAYE Tax 990 - 990 Fees and Memberships 1,177 - 1,177 Repairs inc. Maintenance 7,960 - 7,960 Stationery 154 - 154 Wages 11,929 - 11,929 Water 336 - 336 __ ____ TOTAL EXPENDITURE 45,514 - 45,514 Surplus / (Defcit) for the year 3,173 - 3,173 Accumulated Fund 24,150 - 24,150 brought forward Accumulated Fund carried forward 27,323 - 27,323 |
Unrestricted Restricted Total Funds Funds 2023 £ £ £ PAYMENTS BT WiFi 624 - 624 Business Rates 186 - 186 Cleaning inc. materials 596 - 596 Deposit Refunds 2,590 - 2,590 Electricity 982 - 982 Film Nights 997 - 997 Fundraising 10,055 - 10,055 Furniture & Equipment 4,558 - 4,558 Gas 1,117 - 1,117 Gratuity 0 - 0 Insurance 1,263 - 1,263 National Insurance / PAYE Tax 990 - 990 Fees and Memberships 1,177 - 1,177 Repairs inc. Maintenance 7,960 - 7,960 Stationery 154 - 154 Wages 11,929 - 11,929 Water 336 - 336 __ ____ TOTAL EXPENDITURE 45,514 - 45,514 Surplus / (Defcit) for the year 3,173 - 3,173 Accumulated Fund 24,150 - 24,150 brought forward Accumulated Fund carried forward 27,323 - 27,323 |
Unrestricted Restricted Total Funds Funds 2023 £ £ £ PAYMENTS BT WiFi 624 - 624 Business Rates 186 - 186 Cleaning inc. materials 596 - 596 Deposit Refunds 2,590 - 2,590 Electricity 982 - 982 Film Nights 997 - 997 Fundraising 10,055 - 10,055 Furniture & Equipment 4,558 - 4,558 Gas 1,117 - 1,117 Gratuity 0 - 0 Insurance 1,263 - 1,263 National Insurance / PAYE Tax 990 - 990 Fees and Memberships 1,177 - 1,177 Repairs inc. Maintenance 7,960 - 7,960 Stationery 154 - 154 Wages 11,929 - 11,929 Water 336 - 336 __ ____ TOTAL EXPENDITURE 45,514 - 45,514 Surplus / (Defcit) for the year 3,173 - 3,173 Accumulated Fund 24,150 - 24,150 brought forward Accumulated Fund carried forward 27,323 - 27,323 |
Total 2022 £ 556 315 543 2,198 1,111 502 938 4,524 681 13 1,225 1,282 1,829 3,137 221 11,096 209 30,380 3,453 27,598 _ 24,150 |
|---|---|---|---|
27,323 - 27,323 |
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SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE BALANCE SHEET AS AT 31ST DECEMBER 2023
| Unrestricted | Restricted | Total | Total | |
|---|---|---|---|---|
| Funds |
Funds |
2023 | 2022 | |
| £ | £ | £ | £ | |
| Current Assets | ||||
| Current Account | 17,184 | - |
17,184 | 24,011 |
| Repairs Imprest Account | 50 | - | 50 | 50 |
| Cash in Hand | 89 | - | 89 | 89 |
| Restricted Funds | - |
- | - | - |
| Deposit held / overpayment | - |
- | - | - |
| Cambridge & Counties Savings | Bank 10,000 | - |
10,000 | - |
| Deposit held / overpayment | ||||
| ______ | _ | |||
| Total Current Assets |
27,323 | - |
27,323 | 24,150 |
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF SOMERSHAM VICTORY HALL MANAGEMENT COMMITTEE
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31st December 2023 which are set out on pages 9 to 12.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
K Green (FMAAT) 32a East Street St. Ives Cambs PE27 5PD
Dated: 28th March 2024
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