REGISTERED COMPANY NUMBER: 02839087 (England and Wales)
REGISTERED CHARITY NUMBER: 1025356
Report of the Trustees and
Unaudited Financial Statements
for the Year Ended 31 October 2024
for
Suffolk East Federation of Womens
Institutes
Knights Lowe Ltd
Chartered Accountants
Crane Court
302 London Road
Ipswich
Suffolk
IP2 0AJ
Suffolk East Federation of Womens
Institutes
Contents of the Financial Statements
for the Year Ended 31 October 2024
|
Page |
Report of the Trustees |
1 to 3 |
Independent Examiner's Report |
4 |
Statement of Financial Activities |
5 |
Statement of Financial Position |
6 to 7 |
Notes to the Financial Statements |
8 to 13 |
Detailed Statement of Financial Activities |
14 |
Suffolk East Federation of Womens
Institutes
Report of the Trustees
for the Year Ended 31 October 2024
ThetrusteeswhoarealsodirectorsofthecharityforthepurposesoftheCompaniesAct2006,presenttheir report
withthefinancialstatementsofthecharityfortheyearended31October2024.Thetrusteeshaveadopted the
provisionsofAccountingandReportingbyCharities:StatementofRecommendedPracticeapplicableto charities
preparingtheiraccountsinaccordancewiththeFinancialReportingStandardapplicableintheUKandRepublic of
Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
We continue to further our aims and objectives by recommendingthat government action be taken in areas of concern
raisedbyindividualmembersorbyWIs.Onemandatewaspassednationallythisyearandcallsforanincrease in
dentalservicesontheNHS.Meanwhile,we havecontinuedtovoiceconcernoverthesubtlesignsof ovarian cancer,
plasticparticlesinouroceans,alleviatingloneliness,foodwasteandsustainability,AutismandADHDinwomen and
girls, along with other associatedsubjects.On a local level the Federationremains active within the Suffolk community
in its association with the Suffolk Agricultural Association by being at the Suffolk Show and the Suffolk Wildlife Trust.
Significant activities
TheFederationhasa regularcolumnintheEastAnglianDailyTimesgivinganopportunitytoshownon-members the
broadscopeofWIactivitiesandinterests.SomeofthesecolumnshavefocussedonNFWIcampaigns.Weuse the
website and Facebook to further keep members informed and promote the organisation.
FinancialandadministrativedecisionsweremadewithinapolicymeetinginNovember.ThreeNational Council
Meetings,heldbyZoomwereattendedbyTinaHurley,inhercapacityasFederationChairman,andVivienHartill as
FederationTreasurer.TrusteeshaveattendedWImeetingsandcelebrationswithinourfederation,withoneof our
WIs celebrating their centenary.
Our Annual Meeting was held on 5th March at Trinity Park.
OurownSuffolkEastWIcertificatedcourseswithCreativeStitchofferstudentsachancetodeveloptheirskills in
design and techniques.The distance learning option for the courses gives studentsfrom other parts of the country the
opportunityto take on the courses.Seventeen studentsgraduatedin 2024.Their show of work was held at Needham
Market in July and was a stunningdisplay.Our dedicatedtutors and admin team are working hard to provide the best
courses we can.
Oursub-committeesarestillfindingplanningeventsdifficult,whetherthelonglastingeffectsofthepandemicor a
generallyagingmembersareresponsibleisnotwhollyknown.Tohelpwithfutureplanning,afederation wide
members' survey has been carried out and the answers are being analysed now to feed into our three-year plan.
Eventsanddayschools,forexamplelinocutting,paintingwithwatercolours,goldworkembroideryhavebeen well
attended,ashavethemedlunchessuchasourliterarylunch.Wecontinuetoinvolvemembersinthechoosing of
speakersfor ourSpeakerDirectorythroughourSpeakerShowcases.New Age Kurlingsessions,a Christmassy concert,
days out to both Cambridge and Rutland Water show the diversity of what is offered to our members.
OurAdviserteamcontinuetoworkhardsupportingourWIsaswellasorganisingsuccessfulquizzesand delivering
training for WI officers and committees.
ACHIEVEMENT AND PERFORMANCE
Internal and external factors
Outside Representation
Aswellasourlocalconnections,thefederationholdsmembershipoftheAssociatedCountryWomenofthe World,
SuffolkWildlifeTrustandSuffolkAgriculturalAssociation.WearealsomembersofTheFriendsofSuffolk Record
Office.
Page 1
Suffolk East Federation of Womens
Institutes
Report of the Trustees
for the Year Ended 31 October 2024
ACHIEVEMENT AND PERFORMANCE
Acknowledgements
Theboardisextremelygratefulforthesupportgivenbyformerboardmembers,WIAdvisersandour professional
advisers.We wish to thank our local office staff for their enthusiasmand dedication,which we value greatly, especially
throughanotherchallengingyear.We appreciatethe assistance,understandingand patienceof our partners, families
and friends. Without you all we would not achieve the ambitions we have for a successful and united Federation.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
Thecharityiscontrolledbyitsgoverningdocument,adeedoftrust,andconstitutesalimitedcompany,limited by
guarantee, as defined by the Companies Act 2006.
Organisational structure
SEFWI Board of Trustees consists of 9 members and represents 90 WIs with around 2500 members.The Board has met
for 11 businessmeetings and two specialmeetings during the past year. Three of those meetings have been virtual via
Zoom, all others were around the table.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
02839087 (England and Wales)
Registered Charity number
1025356
Registered office
22 Orford Street
Ipswich
Suffolk
IP1 3NS
Trustees
Mrs V J Hartill
Mrs W J Heath
Mrs C A Peacher (resigned 5.3.24)
Mrs L J Leesmith
Mrs C M Hurley
Ms A Scruby
Mrs J E Pearson
Mrs A Robertson
Mrs J Wightman
Mrs D R Totten (appointed 4.3.24)
Company Secretary
Mrs G Denny
Independent Examiner
M J Mortimer FCA FCCA
Knights Lowe Ltd
Chartered Accountants
Crane Court
302 London Road
Ipswich
Suffolk
IP2 0AJ
Page 2
Suffolk East Federation of Womens
Institutes
Report of the Trustees
for the Year Ended 31 October 2024
TREASURER'S REPORT
In2023-24SuffolkEastFederationmadeadeficitonordinaryactivitiesof£4,125.Theannualrevaluation of
investments has resulted in an unrealised gain this year of £10,224 and thus there is an overall surplus of £6,099.
Adeficitonordinaryactivitieswasexpectedbutitwasmuchlowerthanbudgetduemainlytothetransferto the
incomeandexpenditureaccountofsuspendedinstitutefeesafterthethreeyearwaitingperiod.Membership levels
haverisenslightlyagain.Nomajorexpenditureonrepairswasrequiredandoverallordinaryexpenditurehas fallen
again this year.
IreporteachyearthattheTrusteeshavesetareservespolicyofholdingaroundoneyear'sordinaryexpenditure in
general funds to cover a sudden loss of income and to meet any other unforeseen circumstancesso that a large one off
expenditurewouldnotcompromisethefinancialwellbeingoftheFederation.Ordinaryexpenditurewas around
£77,000 but reserves are still higher than this figure.
DuringthefinancialyeartheFederation'sfinancialinternalcontrolshavebeenreviewedagainstcharity commission
guidelines and the Trustees are further consideringother major risks to which the Federationcould be exposed and are
taking the necessary steps to mitigate any such risks.
Allthreelevelsof theWIorganizationcontinuetoexperiencesomefinancialdifficulty.TheFederationis aboutto set
anotherthree-yearplantobringusbacktoasurplusandathoroughexaminationoffinancesisplannedfor early
January 2025. An interim budget is showing a deficit of £14,250 for the current financial year.
Approved by order of the board of trustees on 14 January 2025 and signed on its behalf by:
Mrs C M Hurley - Trustee
Page 3
Independent Examiner's Report to the Trustees of
Suffolk East Federation of Womens
Institutes
Independent examiner's report to the trustees of Suffolk East Federation of Womens Institutes ('the Company')
IreporttothecharitytrusteesonmyexaminationoftheaccountsoftheCompanyfortheyear ended
31 October 2024.
Responsibilities and basis of report
As the charity'strusteesof the Company(andalsoits directorsfor the purposesof companylaw)youare responsible
for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accountsof the Company are not required to be audited under Part 16 of the 2006 Act
andareeligibleforindependentexamination,Ireportinrespectofmyexaminationofyourcharity'saccounts as
carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examinationI have followed
the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
Ihavecompletedmyexamination.Iconfirmthatnomattershavecometomyattentioninconnectionwith the
examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationtowhich attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
M J Mortimer FCA FCCA
Knights Lowe Ltd
Chartered Accountants
Crane Court
302 London Road
Ipswich
Suffolk
IP2 0AJ
Date: .............................................
Page 4
Suffolk East Federation of Womens
Institutes
Statement of Financial Activities
for the Year Ended 31 October 2024
Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Charitable activities
Services to members and federation activities
101,195
Other trading activities
2
2,805
Investment income
3
5,722
Total
109,722
EXPENDITURE ON
Charitable activities
Services to members and federation activities
113,847
Net gains/(losses) on investments
10,224
NET INCOME/(EXPENDITURE)
6,099
RECONCILIATION OF FUNDS
Total funds brought forward
205,190
TOTAL FUNDS CARRIED FORWARD
211,289 |
Restricted
funds
£
-
-
-
-
-
-
-
-
- |
2024
Total
funds
£
101,195
2,805
5,722
109,722
113,847
10,224
6,099
205,190
211,289 |
2023
Total
funds
£
99,127
2,664
5,990
107,781
121,552
(1,636)
(15,407)
220,597
205,190 |
|
|
|
|
The notes form part of these financial statements
Page 5
Suffolk East Federation of Womens
Institutes
Statement of Financial Position
31 October 2024
Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
8
70,654
Investments
9
121,732
192,386
CURRENT ASSETS
Stocks
10
3,112
Debtors
11
4,517
Cash at bank and in hand
26,062
33,691
CREDITORS
Amounts falling due within one year
12
(14,788)
NET CURRENT ASSETS
18,903
TOTAL ASSETS LESS CURRENT LIABILITIES
211,289
NET ASSETS
211,289
FUNDS
13
Unrestricted funds
TOTAL FUNDS |
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
- |
2024
Total
funds
£
70,654
121,732
192,386
3,112
4,517
26,062
33,691
(14,788)
18,903
211,289
211,289
211,289
211,289 |
2023
Total
funds
£
71,606
111,508
183,114
3,759
3,221
28,403
35,383
(13,307)
22,076
205,190
205,190
205,190
205,190 |
|
|
|
|
The charitablecompanyis entitledto exemptionfrom audit under Section 477 of the CompaniesAct 2006 for the year
ended 31 October 2024.
Themembershavenotrequiredthecompanytoobtainanauditofitsfinancialstatementsfortheyear ended
31 October 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
Page 6
Suffolk East Federation of Womens
Institutes
Statement of Financial Position - continued
31 October 2024
Thesefinancialstatementshavebeenpreparedinaccordancewiththeprovisionsapplicabletocharitable companies
subject to the small companies regime.
ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissueon14January2025 and
were signed on its behalf by:
C M Hurley - Trustee
The notes form part of these financial statements
Page 7
Suffolk East Federation of Womens
Institutes
Notes to the Financial Statements for the Year Ended 31 October 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financialstatementsof the charitablecompany,whichis a publicbenefitentityunderFRS 102,have been
prepared in accordancewith the Charities SORP (FRS 102) 'Accountingand Reportingby Charities:Statement of
RecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththe Financial
ReportingStandardapplicablein the UK and Republicof Ireland(FRS 102) (effective1 January2019)', Financial
ReportingStandard102 'The FinancialReportingStandardapplicablein the UK and Republicof Ireland'and the
CompaniesAct2006.Thefinancialstatementshavebeenpreparedunderthehistoricalcostconvention, with
theexceptionofinvestmentswhichareincludedatmarketvalue,asmodifiedbytherevaluationof certain
assets.
Income
All income is recognised in the Statementof FinancialActivitiesonce the charityhas entitlementto the funds, it
is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligationcommitting the
charitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswillberequiredin settlement
andtheamountoftheobligationcanbemeasuredreliably.Expenditureisaccountedforonanaccruals basis
andhasbeenclassifiedunderheadingsthataggregateallcostrelatedto thecategory.Wherecostscannot be
directlyattributedtoparticularheadingstheyhavebeenallocatedtoactivitiesonabasisconsistentwith the
use of resources.
Tangible fixed assets
Depreciationis providedat the followingannualratesin order to write off each assetover its estimated useful
life.
Freehold property- not provided
Fixtures and fittings- 25% on reducing balance
Computer equipment- 33% on cost
Stocks
Stocksarevaluedatthelowerofcostandnetrealisablevalue,aftermakingdueallowanceforobsolete and
slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity.
Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
Page 8
Suffolk East Federation of Womens
Institutes
Notes to the Financial Statements - continued
for the Year Ended 31 October 2024
2. OTHER TRADING ACTIVITIES
OTHER TRADING ACTIVITIES |
|
|
|
2024 |
2023 |
|
£ |
£ |
Fundraising events |
2,805 |
2,664 |
INVESTMENT INCOME |
|
|
|
2024 |
2023 |
|
£ |
£ |
Other fixed asset investments |
5,722 |
5,990 |
NET INCOME/(EXPENDITURE) |
|
|
Net income/(expenditure) is stated after charging/(crediting): |
|
|
|
2024 |
2023 |
|
£ |
£ |
Depreciation - owned assets |
1,437 |
1,606 |
3.
4. NET INCOME/(EXPENDITURE)
5. TRUSTEES' REMUNERATION AND BENEFITS
Therewerenotrustees'remunerationorotherbenefitsfortheyearended31October2024norforthe year
ended 31 October 2023.
Trustees' expenses
During the year trustees' expenses totalled £5,475 and were paid to all 9 trustees in respect of travel costs.
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
Office administration
No employees received emoluments in excess of £60,000.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Charitable activities
Services to members and federation activities
99,127
Other trading activities
2,664
Investment income
5,990
Total
107,781 |
2024
3
Restricted
funds
£
-
-
-
- |
2023
3
Total
funds
£
99,127
2,664
5,990
107,781 |
|
|
|
7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
EXPENDITURE ON
continued...
Page 9
Suffolk East Federation of Womens
Institutes
Notes to the Financial Statements - continued
for the Year Ended 31 October 2024
7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted
Restricted
funds
funds
£
£
Charitable activities
Services to members and federation activities
121,552
-
Net gains/(losses) on investments
(1,636)
-
NET INCOME/(EXPENDITURE)
(15,407)
-
RECONCILIATION OF FUNDS
Total funds brought forward
220,597
-
TOTAL FUNDS CARRIED FORWARD
205,190
-
8.
TANGIBLE FIXED ASSETS
Fixtures
Freehold
and
Computer
property
fittings
equipment
£
£
£
COST
At 1 November 2023
67,450
23,755
1,333
Additions
-
485
-
At 31 October 2024
67,450
24,240
1,333
DEPRECIATION
At 1 November 2023
-
20,271
661
Charge for year
-
993
444
At 31 October 2024
-
21,264
1,105
NET BOOK VALUE
At 31 October 2024
67,450
2,976
228
At 31 October 2023
67,450
3,484
672 |
Total
funds
£
121,552
(1,636)
(15,407)
220,597
205,190
Totals
£
92,538
485
93,023
20,932
1,437
22,369
70,654
71,606 |
|
|
continued...
Page 10
Suffolk East Federation of Womens
Institutes
Notes to the Financial Statements - continued
for the Year Ended 31 October 2024
9. FIXED ASSET INVESTMENTS
MARKET VALUE
At 1 November 2023
Revaluations
At 31 October 2024
NET BOOK VALUE
At 31 October 2024
At 31 October 2023
There were no investment assets outside the UK.
Cost or valuation at 31 October 2024 is represented by:
Valuation in 2024
Cost
10.
STOCKS
Stocks
11.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Other debtors |
Listed
investments
£
111,508
10,224
121,732
121,732
111,508
Listed
investments
£
67,236
54,496
121,732
2024
2023
£
£
3,112
3,759
2024
2023
£
£
3,329
1,998
1,188
1,223
4,517
3,221 |
|
|
continued...
Page 11
Suffolk East Federation of Womens
Institutes
Notes to the Financial Statements - continued for the Year Ended 31 October 2024
12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other creditors
MOVEMENT IN FUNDS
Unrestricted funds
General fund
TOTAL FUNDS |
At
1.11.23
£
205,190
205,190 |
2024
£
14,788
Net
movement
in funds
£
6,099
6,099 |
2023
£
13,307
At
31.10.24
£
211,289 |
2023
£
13,307 |
|
|
|
211,289 |
|
13. MOVEMENT IN FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
TOTAL FUNDS |
Incoming
resources
£
109,722
109,722 |
Resources
expended
£
(113,847)
(113,847) |
Gains and
Movement
losses
in funds
£
£
10,224
6,099
10,224
6,099 |
|
|
|
|
Comparatives for movement in funds
At
1.11.22
£
Unrestricted funds
General fund
220,597
TOTAL FUNDS
220,597
Comparative net movement in funds, included in the above are as follows:
Incoming
Resources
resources
expended
£
£
Unrestricted funds
General fund
107,781
(121,552)
TOTAL FUNDS
107,781
(121,552) |
Net
movement
At
in funds
31.10.23
£
£
(15,407)
205,190
(15,407)
205,190
Gains and
Movement
losses
in funds
£
£
(1,636)
(15,407)
(1,636)
(15,407) |
|
|
continued...
Page 12
Suffolk East Federation of Womens
Institutes
Notes to the Financial Statements - continued
for the Year Ended 31 October 2024
13. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
Unrestricted funds
General fund
TOTAL FUNDS |
At
1.11.22
£
220,597
220,597 |
Net
movement
in funds
£
(9,308)
(9,308) |
At
31.10.24
£
211,289 |
|
|
|
211,289 |
Acurrentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedinthe above
are as follows:
Unrestricted funds
General fund
TOTAL FUNDS |
Incoming
resources
£
217,503
217,503 |
Resources
expended
£
(235,399)
(235,399) |
Gains and
Movement
losses
in funds
£
£
8,588
(9,308)
8,588
(9,308) |
|
|
|
|
14. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 October 2024.
Page 13
Suffolk East Federation of Womens
Institutes
INCOME AND ENDOWMENTS
Other trading activities
Fundraising events
Investment income
Other fixed asset investments
Charitable activities
Services to members
Federation committee activity
Federation women's institutes
Total incoming resources
EXPENDITURE
Charitable activities
Services to members
Federation committee activity
Support costs
Governance costs
Wages
Establishment expenses
Total resources expended
Net expenditure |
Detailed Statement of Financial Activities
for the Year Ended 31 October 2024 |
2024
£
2,805
5,722
22,680
46,642
31,873
101,195
109,722
27,911
35,729
63,640
34,271
15,936
50,207
113,847
(4,125) |
2023
£
2,664
5,990
16,722
53,391
29,014
99,127
107,781
20,198
44,007
64,205
35,748
21,599
57,347
121,552
(13,771) |
|
|
|
|
This page does not form part of the statutory financial statements
Page 14