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2021-10-31-accounts

REGISTERED COMPANY NUMBER: 2839087 (England and Wales) REGISTERED CHARITY NUMBER: 1025356

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2021

FOR

SUFFOLK EAST FEDERATION OF WOMENS INSTITUTES

Ballams Chartered Accountants Crane Court 302 London Road Ipswich Suffolk IP2 0AJ

SUFFOLK EAST FEDERATION OF WOMENS INSTITUTES

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2021

Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Statement of Financial Position 6 to 7
Notes to the Financial Statements 8 to 14
Detailed Statement of Financial Activities 15

SUFFOLK EAST FEDERATION OF WOMENS INSTITUTES

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 October 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

We continue to further our aims and objectives by recommending that government action be taken in areas of concern raised by individual members or by WIs. Despite the lockdown preventing WIs to meet face to face to discuss these matters, one mandate was passed nationally this year and calls for an increase in awareness of the subtle signs of ovarian cancer. Meanwhile, we have continued to voice concern over the plastic particles in our oceans, alleviating loneliness, food waste and sustainability along with other associated subjects. On a local level the Federation remains active within the Suffolk community in its association with the Suffolk Agricultural Association and the Suffolk Wildlife Trust.

Significant activities

The Federation has a regular column in the East Anglian Daily Times and the Let's Talk Magazine, giving an opportunity to show non-members the broad scope of WI activities and interests. Some of these columns have focussed on NFWI campaigns. We have also had opportunity to talk about WI matters on both Radio Suffolk and Felixstowe Radio. We use the website and Facebook to further keep members informed and promote the organisation.

Financial and administrative decisions were made within a policy meeting in November. The National Council Meeting was held by Zoom and attended by Celia Davies, in her capacity as Federation Chairman, and Beverley Pilbrough as Federation Treasurer. The Covid 19 lockdown meant that there was very little attendance as guests other than Zoom meetings, however, as we were released in the summer, several trustees attended garden meetings and gatherings within our federation.

Our Annual Meeting was delayed until May in the hope that we could have a face to face event, but it wasn't possible, and so a Zoom meeting was held.

Our own Suffolk East WI certificated courses with Creative Stitch are still popular but having to turn to distance learning until the summer term, reduced numbers, however, more than 20 students graduated in 2021. Their show of work was held at Needham Market in July and covered two year's graduations giving us all a very impressive display of work. Our dedicated tutors and admin team are working hard to provide the best courses we can within the confines of partial or full lockdown.

Our sub-committees had to completely rethink their programme as the continuing lockdown made planning difficult. However, we offered Zoom alternatives for training sessions and even a dayschool for a needlefelted pumpkin! We were able to hold some small events and dayschools from the summer onwards and members enjoyed a guided tour of Ingatestone Hall in Essex. In the autumn we held a larger gathering with a speaker and held an Ethical Fashion Show with the proceeds going to ACWW (Associated Country Women of the World).

The leisure breaks with a high educational content organised by the Federation are always popular and again, these have been curtailed. However, we did manage to get to Hampshire in May, South Yorkshire in July and Edinburgh in September.

Page 1

SUFFOLK EAST FEDERATION OF WOMENS INSTITUTES

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2021

ACHIEVEMENT AND PERFORMANCE

Internal and external factors

Outside Representation

The Federation is a member of the Suffolk Agricultural Association, Suffolk Wildlife Trust and the Associated Country Women of the World.

Acknowledgements

The board is extremely grateful for the support given by former board members, WI Advisers and our professional advisers. We wish to thank our local office staff for their enthusiasm and dedication, which we value greatly, especially through another challenging year. We appreciate the assistance, understanding and patience of our partners, families and friends. Without you all we would not achieve the ambitions we have for a successful and united Federation.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Organisational structure

SEFWI Board of Trustees consists of 11 members and represents 97 WIs with around 2800 members. The Board has met for 11 business meetings and two special meetings during the past year. Nine of those meetings have been virtual via Zoom, two were hybrid with some in the room and some on Zoom and two were around the table.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

2839087 (England and Wales)

Registered Charity number

1025356

Registered office

22 Orford Street Ipswich Suffolk IP1 3NS

Trustees

Mrs V J Hartill Mrs C E Davies Mrs W J Heath Mrs A K Davies Mrs C A Peacher Mrs L J Leesmith Mrs D E Sewell Mrs C M Hurley Mrs B C Pilbrough Ms A Scruby Ms R Wailes (appointed 13/4/21)

Page 2

SUFFOLK EAST FEDERATION OF WOMENS INSTITUTES

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2021

REFERENCE AND ADMINISTRATIVE DETAILS Company Secretary

Mrs G Denny

Independent Examiner

Ballams Chartered Accountants Crane Court 302 London Road Ipswich Suffolk IP2 0AJ

TREASURER'S REPORT

In 2020-21 Suffolk East Federation made a deficit on ordinary activities of £3,080. The annual revaluation of investments has resulted in a gain this year of £25,225 and thus there is an overall gain of £22,145. The continuation of the Covid 19 pandemic has meant that both income and expenditure were reduced significantly in comparison with pre covid activity.

It was forecasted we could experience little or no event activity for this financial year and a deficit of around £12,500 on ordinary activities was expected. One of the main areas of concern was the level of membership renewals. NFWI had implemented a three month extension period to the subscription period and at the time of renewal Government restrictions were still in place in respect of meeting others. This lead to a decrease in membership renewals but despite this we continued to make no charge to WIs for SEFWI News, Membership Advisory training and pooling of fares. As Government restrictions were eased we were able to hold a number of events and members were able to enjoy three educational leisure breaks once again.

I also report that the Trustees have set a reserves policy of holding around one year's ordinary expenditure in general funds to cover a sudden loss of income and to meet any other unforeseen circumstances so that a large one off expenditure would not compromise the financial wellbeing of the Federation. At 18-19 pre covid spend ordinary expenditure would be around £ 80,750.

The Federation's financial internal controls continue to be reviewed against charity commission guidelines and the Trustees continue to monitor any major risks to which the Federation could be exposed as the Covid 19 continues to cause financial uncertainty.

Approved by order of the board of trustees on 11 January 2022 and signed on its behalf by:

Mrs C E Davies - Trustee

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SUFFOLK EAST FEDERATION OF WOMENS INSTITUTES

Independent examiner's report to the trustees of Suffolk East Federation of Womens Institutes ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 October 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

M J Mortimer ACA FCCA Ballams Chartered Accountants Crane Court 302 London Road Ipswich Suffolk IP2 0AJ

11 January 2022

Page 4

SUFFOLK EAST FEDERATION OF WOMENS INSTITUTES

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 OCTOBER 2021

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Charitable activities
Services to members and federation
activities
112,445
Other trading activities
2
2,164
Investment income
3
4,392
Other income
-
Total
119,001
EXPENDITURE ON
Charitable activities
Services to members and federation
activities
122,081
Net gains/(losses) on investments
25,225
NET INCOME/(EXPENDITURE)
22,145
RECONCILIATION OF FUNDS
Total funds brought forward
198,318
TOTAL FUNDS CARRIED FORWARD
220,463		 Restricted
funds
£
-
-
-
-
-
-
-
-
30,000
30,000		 2021
Total
funds
£
112,445
2,164
4,392
-
119,001
122,081
25,225
22,145
228,318
250,463		 2020
Total
funds
£
122,928
2,928
5,049
10,000
140,905
148,492
(16,628)
(24,215)
252,533
228,318

The notes form part of these financial statements

Page 5

SUFFOLK EAST FEDERATION OF WOMENS INSTITUTES

STATEMENT OF FINANCIAL POSITION 31 OCTOBER 2021

Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
8
71,172
Investments
9
124,116
195,288
CURRENT ASSETS
Stocks
10
5,397
Debtors
11
2,593
Cash at bank and in hand
54,697
62,687
CREDITORS
Amounts falling due within one year
12
(37,512)
NET CURRENT ASSETS
25,175
TOTAL ASSETS LESS CURRENT
LIABILITIES
220,463
NET ASSETS
220,463
FUNDS
13
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restricted
funds
£
-
-
-
-
-
30,000
30,000
-
30,000
30,000
30,000		 2021
Total
funds
£
71,172
124,116
195,288
5,397
2,593
84,697
92,687
(37,512)
55,175
250,463
250,463
220,463
30,000
250,463		 2020
Total
funds
£
72,569
98,892
171,461
5,701
1,935
62,798
70,434
(13,577)
56,857
228,318
228,318
198,318
30,000
228,318

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 October 2021.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 October 2021 in accordance with Section 476 of the Companies Act 2006.

The notes form part of these financial statements

Page 6

continued...

SUFFOLK EAST FEDERATION OF WOMENS INSTITUTES

STATEMENT OF FINANCIAL POSITION - continued

31 OCTOBER 2021

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 11 January 2022 and were signed on its behalf by:

C E Davies - Trustee

The notes form part of these financial statements

Page 7

SUFFOLK EAST FEDERATION OF WOMENS INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - not provided Fixtures and fittings - 25% on reducing balance Computer equipment - 33% on cost

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

continued...

Page 8

SUFFOLK EAST FEDERATION OF WOMENS INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2021

2.
OTHER TRADING ACTIVITIES
Fundraising events
3.
INVESTMENT INCOME
Other fixed asset investments
Deposit account interest
4.
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets		 2021
£
2,164
2021
£
4,392
-
4,392
2021
£
1,397		 2020
£
2,928
2020
£
5,047
2
5,049
2020
£
1,811

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 October 2021 nor for the year ended 31 October 2020.

Trustees' expenses

During the year trustees' expenses totalled £2,669 and were paid to all 12 trustees in respect of travel costs.

6. STAFF COSTS

The average monthly number of employees during the year was as follows:

2021 2020
Office administration 3 3

No employees received emoluments in excess of £60,000.

continued...

Page 9

SUFFOLK EAST FEDERATION OF WOMENS INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2021

7.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
Restricted
funds
funds
£
£
INCOME AND ENDOWMENTS FROM
Charitable activities
Services to members and federation
activities
122,928
-
Other trading activities
2,928
-
Investment income
5,049
-
Other income
10,000
-
Total
140,905
-
EXPENDITURE ON
Charitable activities
Services to members and federation
activities
148,492
-
Net gains/(losses) on investments
(16,628)
-
NET INCOME/(EXPENDITURE)
(24,215)
-
RECONCILIATION OF FUNDS
Total funds brought forward
222,533
30,000
TOTAL FUNDS CARRIED
FORWARD
198,318
30,000		 Total
funds
£
122,928
2,928
5,049
10,000
140,905
148,492
(16,628)
(24,215)
252,533
228,318

continued...

Page 10

SUFFOLK EAST FEDERATION OF WOMENS INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2021

8. TANGIBLE FIXED ASSETS

Freehold
property
£
COST
At 1 November 2020 and
31 October 2021
67,450
DEPRECIATION
At 1 November 2020
-
Charge for year
-
At 31 October 2021
-
NET BOOK VALUE
At 31 October 2021
67,450
At 31 October 2020
67,450
9.
FIXED ASSET INVESTMENTS
MARKET VALUE
At 1 November 2020
Revaluations
At 31 October 2021
NET BOOK VALUE
At 31 October 2021
At 31 October 2020
There were no investment assets outside the UK.
Cost or valuation at 31 October 2021 is represented by:		 Fixtures
and
Computer
fittings
equipment
£
£
21,283
469
16,320
313
1,241
156
17,561
469
3,722
-
4,963
156		 Totals
£
89,202
16,633
1,397
18,030
71,172
72,569
Cash and
settlements
pending
£
98,892
25,224
124,116
124,116
98,892
Cash and
settlements
pending
£
Valuation in 2021 69,620
Cost 54,496
124,116

continued...

Page 11

SUFFOLK EAST FEDERATION OF WOMENS INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2021

10.
STOCKS
Stocks
11.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Prepayments and accrued income
12.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other creditors
13.
MOVEMENT IN FUNDS
At
1.11.20
£
Unrestricted funds
General fund
198,318
Restricted funds
Holiday Fund
30,000
TOTAL FUNDS
228,318
Net movement in funds, included in the above are as follows:
Incoming
Resources
resources
expended
£
£
Unrestricted funds
General fund
119,001
(122,081)
TOTAL FUNDS
119,001
(122,081)		 2021
2020
£
£
5,397
5,701
2021
2020
£
£
2,533
1,670
60
265
2,593
1,935
2021
2020
£
£
37,512
13,577
Net
movement
At
in funds
31.10.21
£
£
22,145
220,463
-
30,000
22,145
250,463
Gains and
Movement
losses
in funds
£
£
25,225
22,145
25,225
22,145

continued...

Page 12

SUFFOLK EAST FEDERATION OF WOMENS INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2021

13. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Net Transfers
At movement between At
1.11.19 in funds funds 31.10.20
£ £ £ £
Unrestricted funds
General fund 220,033 (24,215) 2,500 198,318
Centenary Fund 2,500 - (2,500) -
222,533 (24,215) - 198,318
Restricted funds
Holiday Fund 30,000 - - 30,000
TOTAL FUNDS 252,533 (24,215) - 228,318
Comparative net movement in funds, included in the above are as follows:
Incoming Resources Gains and Movement
resources expended losses in funds
£ £ £ £
Unrestricted funds
General fund 140,905 (148,492) (16,628) (24,215)
TOTAL FUNDS 140,905 (148,492) (16,628) (24,215)
A current year 12 months and prior year 12 months combined position is as follows:
Net Transfers
At movement between At
1.11.19 in funds funds 31.10.21
£ £ £ £
Unrestricted funds
General fund 220,033 (2,070) 2,500 220,463
Centenary Fund 2,500 - (2,500) -
222,533 (2,070) - 220,463
Restricted funds
Holiday Fund 30,000 - - 30,000
TOTAL FUNDS 252,533 (2,070) - 250,463

continued...

Page 13

SUFFOLK EAST FEDERATION OF WOMENS INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2021

13. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
TOTAL FUNDS		 Incoming
resources
£
259,906
259,906		 Resources
expended
£
(270,573)
(270,573)		 Gains and
Movement
losses
in funds
£
£
8,597
(2,070)
8,597
(2,070)

14. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 October 2021.

Page 14

SUFFOLK EAST FEDERATION OF WOMENS INSTITUTES

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 OCTOBER 2021

INCOME AND ENDOWMENTS
Other trading activities
Fundraising events
Investment income
Other fixed asset investments
Deposit account interest
Charitable activities
Services to members
Federation committee activity
Federation women's institutes
Other income
Exceptional items
Total incoming resources
EXPENDITURE
Charitable activities
Services to members
Federation committee activity
Support costs
Governance costs
Wages
Establishment expenses
Total resources expended
Net expenditure		 2021
£
2,164
4,392
-
4,392
8,528
76,358
27,559
112,445
-
119,001
9,358
67,631
76,989
30,920
14,172
45,092
122,081
(3,080)		 2020
£
2,928
5,047
2
5,049
7,263
83,104
32,561
122,928
10,000
140,905
11,650
83,136
94,786
38,328
15,378
53,706
148,492
(7,587)

This page does not form part of the statutory financial statements

Page 15