**Charity No: 1025310** 

## **The Guide Association Lancashire North West** 

**Accounts** 

**For The Year Ended 31 October 2020** 



## **THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST** 

## **CONTENTS** 

|CHARITY INFORMATION|1|
|---|---|
|ANNUAL REPORT|2|
|INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES|10|
|RECEIPTS AND PAYMENTS ACCOUNT|11|
|STATEMENT OF ASSETS AND LIABILITIES|13|
|NOTES TO THE ACCOUNTS|14|





## **THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST** 

## **CHARITY INFORMATION** 

County Commissioner Audrey Suart (801564 Appointed 01/11/2018) Assistant County Commissioner Rachael Hall (809469 Appointed 01/11/2018) County Treasurer Helen Adams (810449 Appointed 01/11/2018) County Secretary Helen Crook (2120540 Appointed 01/11/2018) Chair of Guiding Development Elaine McGougan (814089 Appointed 19/05/2018) Outdoor Activities Advisor Gillian Rees (2147531Appointed 01/09/2019 > Ended 17/10/2020) Role Vacant Chorley Division Commissioner Gill Steele (805638 Appointed 23/10/2017) Lancaster & Garstang Division Sarah Porter (was Clinch 2023203 Appointed 1/10/2015 > Ended Commissioner 10/10/2020) Emma Maudsley (2004756 Appointed 01/10/2020) 

Morecambe Division Commissioner 

Sophie Smalley (2092196 Appointed 3/10/2016 > Ended 19/10/2020) Role currently being supported jointly by Morecambe Division, District Commissioners: Hayley Clarke 2052817; Karen Hine 2019029; Joyce Stansforth 807205. 

Preston N Division Commissioner Sandra Davies (2706919 Appointed 18/12/17) Preston SW Division Commissioner Patricia Brandwood (809396 Appointed 22/08/15 > Ended 17/10/2020) Barbara Wright (801531 Appointed 01/07/2020) Preston SE Division Commissioner Margaret Atkinson (805632 Appointed 09/11/2017) Preston W Division Commissioner Christine Chapman (105897 Appointed 11/2/2015) 

Governing Instrument – The Guide Association Trust Deed 1938 

Registered Charity Number 1025310 Address 326 Brindle Road Bamber Bridge Preston PR5 6YN Independent Examiner N Mason FCA DChA MHA Moore & Smalley Chartered Accountants Richard House Winkley Square Preston PR1 3HP 

Page 1 



## **THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST** 

## **ANNUAL REPORT** 

## **FOR THE YEAR ENDED 31 OCTOBER 2020** 

## **Structure, Governance & Management** 

The trustees present their report for the year ended 31 October 2020. 

The charity is governed by The Guide Association Deed of 1938. 

Details of the trustees / officers who served during the year are shown on page 1 of this document. 

Officers are normally appointed by the County Commissioner for a term of up to 5 years.  All Commissioners are assigned a mentor and follow the Guide Association District and Division Commissioner Handbook and undertake training both formally and informally as required to carry out their role, and as relevant to meet individual needs. 

The trustees have examined the major strategic, business and operational risks, which the charity faces.  These are detailed in a risk register and the trustees will review them annually.  Policies, systems, and processes exist to mitigate risks as far as possible. 

## **Objectives and activities met and undertaken in the past 12 months** 

Our County objectives align with those of Girlguiding, which is dedicated to creating a better world for girls and young women “Through fun, friendship, challenge and adventure we empower girls to find their voice, inspiring them to discover the best in themselves and to make a positive difference in their community.”. 

To enable us to do this we ensure that all our volunteer adult leaders receive the training and development they need to provide the best experience possible to our young members and ensure that we support them throughout their time with us. 

As part of our County meetings, we discuss and make financial decisions on grant applications for things such as supporting girls and young women to undertake international trips with the Guide Association. Each grant application is considered on its own merit and decisions made independently. 

The charity consists entirely of volunteers and the County trustees thank all our volunteers for their commitment and dedication to the charity.  Further details of the work of Lancashire North-West can be found on our website www.girlguidinglnw.org 

The Guide Association Lancashire North West is a branch of Girlguiding, which with its branch’s forms part of the United Kingdom’s largest voluntary organisation for girls and young women.  The trustees have regard for the Charities Commissions guidance on public benefit 

## **Achievements and Performance** 

Our objectives within the strategic plan reinforce our County’s achievements during the financial year 1[st] November 2019 until 31[st] October 2020. 

Again, in November we held our annual County Training Weekend at Girlguiding’s Waddow Hall in Clitheroe, Lancashire.  Waddow is a beautiful venue, and always popular with our members – the places available filled up quickly and an enjoyable weekend was had by all who attended.  After our weekend there last year which introduced the new Guiding Programme our focus was to embed the new programme which we were all now following. 

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## **THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST** 

## **ANNUAL REPORT** 

## **FOR THE YEAR ENDED 31 OCTOBER 2020** 

Lots was learnt over the weekend, and while some leaders admitted struggling with the new programme it was felt that the programme was becoming easier to follow and the mood was positive. The leaders were engaged in the activities provided and we enjoyed a full weekend of Guiding activity. 

Girlguiding has introduced several new mandatory training modules and updated others.  So many of our leaders have undertaken Safe Space L 1, 2, 3 and 4 training.  This is at differing levels and ensures that volunteers offer girls a safe space where they can have fun, learn and grow. 

Having welcomed new leaders into our County we held a New Leader County Training weekend at out Activity Centre Guys Farm starting on 24[th] January 2020.  This was a popular weekend and all the leaders managed to complete several parts of the leadership programme. 

In early March we had planned our Annual County Training Day but this was cancelled because of the Covid 19 Pandemic which was spreading across the County and we felt it was the right thing to do. 

On 23[rd] March 2020 the Prime Minister Boris Johnson made the decision to put the Country into “Lock-Down”, so all our units had to cancel their meetings due to the Covid 19 Pandemic which affected everyone.  This was an extremely worrying time, and nobody could have foreseen at that point the length of time the lock-down would go on for. 

Ever resourceful our leaders rallied and lots of our units managed to continue contact with their members in various ways.  Many of them used Zoom meetings where they could meet virtually via the internet, and some of them by taking packs out and delivering to their girls, or by arranging pick-up points where the girls and their parents could pick up their activities. 


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## **THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST** 

## **ANNUAL REPORT** 

## **FOR THE YEAR ENDED 31 OCTOBER 2020** 

Guides ever resourceful enjoying a Zoom Guide meeting! 


And some very funny faces!! 


These Guides are making Cakes in Mugs – a favourite activity during Lock-Down! 

The leaders have found some benefits – no clearing up after cooking, as the girls did it in their own homes via Zoom! 

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## **THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST ANNUAL REPORT** 

## **FOR THE YEAR ENDED 31 OCTOBER 2020** 



As we couldn’t have our usual holidays we had a County Staycation and of course we could earn a badge if we took part. 

## **– - Doing our best helping with the Pandemic:** 

And while we had to close Guys Farm Activity Centre many of our County Members chose to make great use of their time by doing maintenance work there. 


A new safety fence was erected between the stream and the campfire circle… 

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## **THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST** 

## **ANNUAL REPORT** 

## **FOR THE YEAR ENDED 31 OCTOBER 2020** 



From this…                                                                          To this! 


Hedges given a severe trim! 

**- Fund raising and Community action:** Many of our members helped in any way they could, from working as Key Workers to fund raising and making Face masks. 

One of our young members from Lancaster has been busy sewing face coverings in different prints for the community, free of charge while asking for donations to her local food bank. 

The Guide and her mum excelled in their efforts in response to the pandemic and used fabric to make face masks. 

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## **THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST** 

## **ANNUAL REPORT** 

## **FOR THE YEAR ENDED 31 OCTOBER 2020** 

Together they hit over a whopping 3,000 face coverings and didn't stop there!  With her kind gesture, the food bank has been able to provide vital services to those in need. WELL DONE, Matilda, on the well-deserved Region President's Award that was presented by our Assistant Region Chief Commissioner, Emma 



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## **THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST** 

## **ANNUAL REPORT** 

## **FOR THE YEAR ENDED 31 OCTOBER 2020** 


## **Financial Review** 

The charity’s policy is to maintain unrestricted funds that will cover administration and training costs and support grant applications, sometimes at short notice.  At the year end there were unrestricted reserves of £90,151 (2019 £89,666). 

The trustees continue to adopt a low risk policy based on maximising income. 

The income and expenditure of the charity has increased this year 2019/2020.  We continue to hold county events and encourage increased participants. The charity has net receipts of £485   as shown in the receipts and payments accounts.   This includes a legacy of £36,754 which we received in 2017-2018 which we have made plans for but have not yet spent. 

. 

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## **THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST** 

## **ANNUAL REPORT** 

## **FOR THE YEAR ENDED 31 OCTOBER 2020** 

## **Connected Charities / Ventures** 

Guys Farm Activity Centre is jointly owned by us (Lancashire North West) and Lancashire West County and has its own Management Committee, made up of a chair, treasurer, the 2 County Commissioners and the 2 assistant County Commissioners.  The site employs a manager, but he does not sit on the committee. 

The Centres deeds are held by The Guide Association Trust Corporation, a charitable company limited by guarantee. 

## **Plans for future years** 

The plan for 2020-2021 is to continue with our virtual Guiding meetings until we can meet again safely face to face.  We want to support our members and reassure them and reintroduce Guiding at a pace which suits each member – recognising that it has been more difficult for some.  We aim to provide a robust programme of learning and development for our volunteers to enable us to provide wide variety and wide-ranging opportunities and activities for our members.  Safeguarding will continue to be at the heart of everything we do providing a safe space for all our members to achieve their best. 

The new programme launched in 2018 will be embedded into the unit meetings and we will encourage our members to gain their Bronze, Silver and Gold Awards. 

Plans will be submitted to develop the Managers Office, Reception Area and Shop at our Guys Farm activity centre using money left to our fund-raising group “Friends of Guys Farm”. 

This report was approved by the Trustees on 9[th] August 2021 and signed on their behalf by: 


Mrs A Suart LNW County Commissioner 

Page 9 



## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES** 

## **OF** 

## **THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST** 

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 October 2020 which are set out on pages 11 to 18. 

## **Responsibilities and basis of report** 

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner's statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 


**Nicola Mason FCA DChA MHA Moore and Smalley Richard House Winckley Square Preston, PR1 3HP** 

09/12/2021 Date  .......................................... 

Page 10 



## **THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST** 

## **RECEIPTS AND PAYMENTS ACCOUNT** 

## **FOR THE YEAR ENDED 31 OCTOBER 2020** 

||||||**Unrestricted**||
|---|---|---|---|---|---|---|
||||**Badges**|**Guiding**|**2020**|**2019**|
|||**General**|**Account**|**Development**|**Total**|**Total**|
||**Note**|**£**|**£**|**£**|**£**|**£**|
|**Receipts**|||||||
|Subscriptions||22,629<br>|-|-|22,629|18,911|
|Training and activity fees|6<br>|-|-|3,607|3,607|36,753|
|Interest Recieved|7|204<br>|-|-|204|183|
|Sale of badges||-|3,605|-|3,605|2,708|
|Miscellaneous||596<br>|-|-|596|3,046|
|Legacies||-|-|-|-|-|
|**Total Receipts**||**23,429**|**3,605**|**3,607**|**30,642**|61,601|
|**Payments**|8||||||
|Cost of Fundraising||-|-|-|-|-|
|Costs of charitable activities||9,235|5,007|14,414|28,656|68,085|
|Governance costs||1,500<br>|-|-|1,500<br>|-|
|**Total Payments**||**10,735**|**5,007**|**14,414**|**30,156**|68,085|



2019 £61,601 income split: £22,140 General, £2,708 Badges Account and £36,753 Guiding Development. 

Page 11 



## **THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST** 

## **RECEIPTS AND PAYMENTS ACCOUNT (CONTINUED)** 

**FOR THE YEAR ENDED 31 OCTOBER 2020** 

|||||**Unrestricted**|**Restricted**|||
|---|---|---|---|---|---|---|---|
|||**Badges**|**Guiding**|**2020**|**2020**|**2020**|**2019**|
||**General**|**account **|**development**|**Total**|**Total**|**Total**|**Total**|
||**£**|**£**|**£**|**£**|**£**|**£**|**£**|
|Net receipts/ (payments) for the year|12,695|(1,402)|(10,807)|486|-|486|(6,484)|
|Transfer between funds|(25,164)|2,661|22,503|-|-|-|-|
|Funds in hand at 31 October 2019|55,867|(1,259)|(1,696)|52,912|36,754|89,665|96,149|
|**Funds in hand at 31 October 2020**|**43,398**|**-**|<br>**10,000 **|**53,397**|**36,754**|**90,151**|89,665|



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## **THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST** 

## **STATEMENT OF ASSETS AND LIABILITIES** 

**FOR THE YEAR ENDED 31 OCTOBER 2020** 

||||||**Unrestricted**|**Unrestricted**|
|---|---|---|---|---|---|---|
|||**Unrestricted**|**Badges**|**Guiding**|**2020**|**2019**|
|||**General**|**Account**|**Development**|**Total**|**Total**|
||**Note**|**£**|**£**|**£**|**£**|**£**|
|**Cash funds**|||||||
|CAF bank high interest account||64,699<br>|-|-|**64,699**|64,386|
|**Total Receipts**||64,699<br>|**-**|**-**|**64,699**|61,601|
|**Investments**|||||||
|National Savings||12,452<br>|-|-|**12,452**|12,320|
|National Savings income bond||3,000<br>|-|-|**3,000**|3,000|
|Scout Association investment|10|-|-|10,000|**10,000**|10,000|
|||15,452<br>|-|10,000|**25,452**|25,320|
|**Total funds per receipts and payments account**||**80,151**<br>|**-**|**10,000**|**90,151**|89,666|
|**Assets retained for charity's use (at cost)**|5|7,239<br>|-|-|**7,239**|7,239|
|**Other assets**|4|-|1,759|-|**1,759**|1,783|
|**Liabilities**|||||||
|Accruals and deferred income||1,944|29|-|**1,973**|3,983|



**Notes:** (1) Assets held for own use: Land and buildings – the County owns a half share in Guys Farm Activity Centre 

The accounts were approved by the trustees on 9 August 2021 and signed on their behalf by: 

**Mrs A Suart – County Commissioner** 


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## **THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31 OCTOBER 2020** 

## **1 Accounting policies** 

These accounts have been prepared on the receipts and payments basis and in accordance with guidance issued by the Charity Commission. 

## **2 Employees’ remuneration** 

The charity has no employees. 

## **3 Trustees’ remuneration and expenses** 

No remuneration was paid directly or indirectly to any trustee or person known to be connected with them. 

Reimbursement of expenses totalling £659 (2019: £678) has been paid to trustees who have attended meetings or undertaken tasks during the year. 

## **4 Other assets** 


**----- Start of picture text -----**<br>
2020 2019<br>£ £<br>Stock of badges           1,759            1,223<br>Subscriptions receivable                -    560<br>          1,759            1,783<br>**----- End of picture text -----**<br>


## **5 Assets retained for the charity’s own use** 


**----- Start of picture text -----**<br>
Net<br>additions/<br>Cost b/fwd Cost c/fwd<br>(write offs)<br>in year<br>£ £ £<br>Van           6,700                 -              6,700<br>Banner 539                -    539<br>          7,239                 -              7,239<br>**----- End of picture text -----**<br>


Page 14 



## **THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31 OCTOBER 2020** 

## **6 Training and activity fees received- Guiding development fund** 

|**Training and activity fees received- Guiding development fund**|||
|---|---|---|
|**Annual**<br>BP weekend fees<br>County Dinner<br>County Weekend<br>Durham Cup<br>First Aid Training<br>GAW Training<br>New Leader Training<br>Young Leader Weekend<br>**Year Specific**<br>Black Forrest<br>County Thinking Day 2019<br>Eurojam 2020<br>Gullivers World<br>Guystonbury<br>Malaysia 2018<br>Staycation<br>VP Afternoon Tea<br>Water Day||**2020**<br>**2019**<br>**£**<br>**£**<br>**-**2,745<br>**-**1,130<br>**2,348**<br>504<br>**-**560<br>**-**31<br>**-**70<br>**483**<br>10<br>**30**<br>1,100<br>**-**630<br>**-**4,580<br>**-**300<br>**-**780<br>**-**23,734<br>**-**299<br>**416**<br>-<br>**130**<br>280<br>**200**<br>-|
|||**3,607**36,753|
||||
|**Interest received**<br>**National savings:**<br>Investment Account<br>Service||**General**<br>**2020**<br>**General**<br>**2019**<br>**£**<br>**£**<br>**133**<br>123<br>**71**<br>60<br>**204**183|
||||
||||



## **7 Interest received** 

Page 15 



## **THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31 OCTOBER 2020** 

## **8 Expenditure** 

|**Expenditure**||
|---|---|
|**Note**<br>**Cost of Charitable activities**<br>Training and activity fees<br>Annual subscription payable to Guys Farm<br>Badges<br>Miscellaneous<br>Postage, telephone and stationery<br>Travel<br>Bank charges<br>Website<br>Grants and donations<br>**Governance costs**<br>Independent examiner’s fee|**Unrestricted**<br>**Badges**<br>**Guiding**<br>**2020**<br>**2019**<br>**General**<br>**account**<br>**Development**<br>**Total**<br>**Total**<br>-               -              14,414**14,414**49,015<br>4,390<br>-                     -**4,390**4,631<br>-          5,007<br>-**5,007**4,394<br>2,603<br>-                     -**2,603**6,378<br>-               -                     -**-**-<br>1,917<br>-                     -**1,917**2,877<br>60<br>-                     -**60**131<br>265<br>-                     -**265**255<br>-               -                     -**-**404|
||**9,235        5,007             14,414            28,656**68,085|
||1,500<br>**-                     -               1,500**<br>-|



£4,394 badges costs were allocated to the badges fund last year. 

£49,015 training and activity fees were allocated to the guiding development funds last year. All other costs allocated to the general fund. 

Page 16 



## **THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31 OCTOBER 2020** 

## **9 Training and activity fees paid – Guiding development fund** 


**----- Start of picture text -----**<br>
2020 2019<br>£ £<br>Annual<br>BP weekend fees                -              1,507<br>County Dinner              200            1,350<br>County Training Day              200            2,979<br>County Weekend           6,375            5,507<br>Equipment/Room Hire              976               523<br>First Aid Response Training              956            1,037<br>Going Away Training                -                 500<br>New Leader Training              365                 -<br>Outdoor Training                -                 641<br>Young Leader Weekend              690               270<br>Year Specific<br>Afternoon Tea               44               420<br>Blackforest 2019                -                 850<br>Bus Hire Funeral              147                 -<br>County Thinking Day 2019                -              5,834<br>Eurojam 2020           4,200            1,150<br>Gullivers World                -              2,912<br>Guystonbury                -            21,722<br>Malaysia 2018                -                 829<br>Queens Guide               61                 -<br>Skills and Chills                -                 984<br>Water Day              200                 -<br>        14,414          49,015<br>**----- End of picture text -----**<br>


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**THE GUIDE ASSOCIATION LANCASHIRE NORTH WEST** 

## **NOTES TO THE ACCOUNTS** 

## **FOR THE YEAR ENDED 31 OCTOBER 2020** 

## **10 Guiding development** 

|**uiding development**|||
|---|---|---|
|Investment in Scout Association Investment Service<br>**Monies earmarked for:**<br>Leadership training<br>Camp training/holiday scheme<br>Out of doors team<br>Waddow weekend<br>Guiders day<br>General training<br>Training grants<br>General purposes – equipment replacement<br>Senior section|**2020**<br>**£**<br>**10,000**<br>1,000<br>300<br>1,000<br>3,000<br>700<br>2,300<br>500<br>1,000<br>200<br>10,000|**2019**<br>**£**<br>10,000|
|||1,000<br>300<br>1,000<br>3,000<br>700<br>2,300<br>500<br>1,000<br>200|
|||10,000|



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