REGISTERED CHARITY NUMBER: 1025302
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2025
.
FOR
ROTARY CLUB OF HEREFORD TRUST FUND
Davies Edwards & Co Chartered Certified Accountants West Lodge Rainbow Street Leominster Herefordshire HR6 8DQ
ROTARY CLUB OF HEREFORD TRUST FUND
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
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|Reference|and|Administrative|Details|1|
|Report of the Trustees|2|to|3|
|Independent|Examiner's|Report|4|
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|Statement|of Financial|Activities|5|
|Balance|Sheet|6|
|Notes|to|the|Financial|Statements|7|to|ll|
|Detailed|Statement|of Financial|Activities|12|to|13|
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ROTARY CLUB OF HEREFORD TRUST FUND
REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 30 JUNE 2025
TRUSTEES
P Maxwell - Chair J Taylor P Witcomb R Punshon
PRINCIPAL ADDRESS Unit 11 Webton Business Park Kingston Hereford HR2 9NF
REGISTERED CHARITY 1025302 NUMBER
INDEPENDENT EXAMINER Davies Edwards & Co Chartered Certified Accountants West Lodge Rainbow Street Leorninster Herefordshire HR6 8DQ
Page 1
ROTARY CLUB OF HEREFORD TRUST FUND
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2025
The trustees present their report with the financial statements of the charity for the year ended 30 June 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
To raise funds and give assistance for local and International Charitable purposes including projects run by Rotary International.
Public benefit
In setting our aims and planning our activities the trustees have given careful consideration to the Charity Commissions general guidance on public benefit and the PBE provisions of FRS 102.
ACHIEVEMENTS AND PERFORMANCE Charitable activities and Fundraising
Club Matters:
Sadly, our Club has lost several members during this Rotary Year. We give thanks for their exemplary voluntary service in Rotary. Our Club has continued to punch above its weight despite the diminished number of members. Recruitment of Rotarians and Friends of Rotary is continuing.
Overall, Trustees are content that our members have been successful through collaboration and partnership work in making Rotary more visible in our local communities.
Charity Matters:
Hereford City Rotary Club had another very successful year in fundraising terms, with a good outturn from the Big Hereford Duck Race 2024 and from our charity concert in Hereford Cathedral in September 2024. In 2024-2025 we were able to distribute more funds to local and international deserving causes than in 2023-2024. We have continued to support education as a key area of focus, with productive partnerships in several schools and colleges and the university in and around Hereford. Particularly pleasing for the Club was the national award for Rotary Young Peacemaker given to a student at Hereford Sixth Form College.
Our Service Project Team considered and supported funding applications from local causes and developed some useful contacts in our communities.
Our voluntary work in support of Hereford Community Farm and the Royal British Legion Poppy Appeal has continued and grown.
We have provided aid internationally where possible during wars and natural disasters. Financial grants have been made to projects in Bhutan, Ethiopia, Ukraine and more widely through the ShelterBox charity. We are pleased that our contribution to the Rotary Foundation charity continues.
FINANCIAL REVIEW
Reserves policy
Trustees seek at all times to retain a reserve of £2000 to help meet unforeseen emergency need. Beyond this amount, monies raised are held temporarily in our Charity Account before allocating amounts agreed by all Club members to charitable and other deserving causes.
FUTURE PLANS
Within the scope of Rotary's areas of focus, the Club intends to continue its voluntary work to help those deserving of our help locally and internationally.
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ROTARY CLUB OF HEREFORD TRUST FUND
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2025
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
The trust fund was established by a declaration of Trust dated 8th February 1982.
Recruitment and appointment of new trustees
The trustees are recruited for their breadth and depth of knowledge and experience. Trustees are encouraged to undergo training to brief them on their legal obligations under Charity Law. On appointment they are briefed on the contents of the Trust deed, the committee and decision making processes and the recent financial performance of the Charity.
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Charity law requires the trustees to prepare financial statements for each financial year. Under that law, the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law).
Under charity law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business,
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011 and The Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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©
Approved by order ofthe board oftrustees on AG 2] 244. and signed on its behalf by:
\
. ) ee swe ;
J Taylor - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF , ROTARY CLUB OF HEREFORD TRUST FUND
Independent examiner's report to the trustees of Rotary Club of Hereford Trust Fund
I report to the charity trustees on my examination of the accounts of Rotary Club of Hereford Trust Fund (the Trust) for the year ended 30 June 2025. ,
‘Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
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I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were notkept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or
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, 3, the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
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I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
R A Edwards B A (Hon; on behalf of
Davies Edwards & Co Chartered Certified Accountants West Lodge Rainbow Street Leominster : Herefordshire HR6 8DQ
:
Date: .....25. February. 2026.........0
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Page 4
ROTARY CLUB OF HEREFORD TRUST FUND
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2025
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||||||||||
|---|---|---|---|---|---|---|---|---|
|2025|2024|
|Unrestricted|Restricted|Total|Total|
|fund|funds|funds|funds|
|Notes|£|£|£|£|
|INCOME AND ENDOWMENTS|FROM|
|Donations and|legacies|162|1,275|1,437|-|
|Fundraising and|other|trading|activities|2|37,123|-|37,123|18,313|
|Total|37,285|1,275|38,560|18,313|
|EXPENDITURE|ON|
|Raising|funds|14,091|-|14,091|9,740|
|Charitable|activities|
|General|18,859|-|18,859|15,137|
|Other|851|-|851|-|
|Total|33,801|-|33,801|24,877|
|NET INCOME/(EXPENDITURE)|3,484|1,275|4,759|(6,564)|
|RECONCILIATION|OF FUNDS|
|Total|funds|brought|forward|6,561|-|6,561|13,125|
|TOTAL FUNDS CARRIED FORWARD|10,045|1,275|11,320|6,561|
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The notes form part of these financial statements
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ROTARY CLUB OF HEREFORD TRUST FUND
BALANCE SHEET
30 JUNE 2025
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|---|---|---|---|---|---|---|---|---|---|---|
|2025|2024|
|Unrestricted|Restricted|Total|Total|
|fund|funds|funds|funds|
|Notes|£|£|£|£|
|CURRENT|ASSETS|
|Debtors|4|107|-|107|-|
|Cash|at bank|10,538|1,275|11,813|6,561|
|10,645|1,275|11,920|6,561|
|CREDITORS|
|Amounts|falling|due|within|one|year|5|(600)|-|(600)|-|
|NET CURRENT ASSETS|10,045|1,275|11,320|6,561|
|TOTAL ASSETS|LESS|CURRENT|
|LIABILITIES|10,045|1,275|11,320|6,561|
|NET ASSETS|10,045|1,275|11,320|6,561|
|FUNDS|6|
|Unrestricted funds|10,045|6,561|
|Restricted|funds|1,275|-|
|TOTAL FUNDS|11,320|6,561|
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The financial statements were approved by the Board of Trustees and authorised for issue on sevsevneaveeseseeseeaterssarseeseesresnees A Were Signed on its behalf by: J a , Taylor“ P Maxwell - Chair - Trustee
The notes form part of these financial statements
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ROTARY CLUB OF HEREFORD TRUST FUND NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
1. ACCOUNTING POLICIES
Basis of preparing the fmancial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Charities Act 2011. The financial statements have been prepared under the historical cost convention,
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. FUNDRAISING AND OTHER TRADING ACTIVITIES
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|---|---|---|---|---|
|2025|2024|
|£|£|
|Foundation|-|28|
|Concert/Treorchy male|voice|choir|15,049|1,500|
|90|Club|draw|2,710|2,810|
|Other|fund|raising|431|568|
|Duck race|16,772|11,493|
|Memory|walk|-|1,100|
|Race night|-|814|
|Red|Rose|810|-|
|The Big Breakfast|276|-|
|Carried forward|36,048|18,313|
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ROTARY CLUB OF HEREFORD TRUST FUND
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2025
2. FUNDRAISING AND OTHER TRADING ACTIVITIES - continued
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Broughtforward | 36,048 | 18,313 |
| Courtyard film screening | 75 | - |
| UK Shared prosperity find | 1,000 | - |
| 37,123 | 18,313 |
- TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees’ remuneration or other benefits for the year ended 30 June 2025 nor for the year ended 30 June 2024.
Trustees’ expenses
There were no trustees' expenses paid for the year ended 30 June 2025 nor for the year ended 30 June 2024.
4, DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 2025 | 2024 | ||||
|---|---|---|---|---|---|
| £ | £ | ||||
| Held in club account | 107 | - | |||
| 5. | CREDITORS: AMOUNTS FALLING DUEWITHINONE YEAR | ||||
| 2025 | 2024 | ||||
| £ | £ | ||||
| Trade creditors | 600 | - | |||
| 6. | MOVEMENT INFUNDS | ||||
| Net | |||||
| movement | At | ||||
| At 1/7/24 | in funds | 30/6/25 | |||
| £ | £ | £ | : | ||
| Unrestricted funds | |||||
| General fund | 6,561 | 3,484 | 10,045 | ||
| Restricted funds | |||||
| Nepal Appeal | - | 800 | 800 | ||
| Funday | - | 475 | 475 | ||
| - | 1,275 | 1,275 | |||
| TOTALFUNDS | 6,561 | 4,759 | 11,320 |
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ROTARY CLUB OF HEREFORD TRUST FUND
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2025
6. MOVEMENT IN FUNDS- continued
Net movement in funds, included in the above are as follows:
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||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|Incoming|Resources|Movement|
|resources|expended|in funds|
|£|£|£|
|Unrestricted|funds|
|General|fund|37,285|(33,801)|3,484|
|Restricted|funds|
|Nepal Appeal|800|-|800|
|Funday|475|-|475|
|1,275|-|1,275|
|TOTAL FUNDS|38,560|(33,801)|4,759|
|Comparatives|for movement|in|funds|
|Net|
|movement|At|
|At|1/7/23|in|funds|30/6/24|
|£|£|£|
|Unrestricted|funds|
|General|fund|13,125|(6,564)|6,561|
|TOTAL FUNDS|13,125|(6,564)|6,561|
|Comparative|net movement|in|funds,|included|in|the|above|are|as|follows:|
|Incoming|Resources|Movement|
|resources|expended|in|funds|
|£|£|£|
|Unrestricted|funds|
|General fund|18,313|(24,877)|(6,564)|
|TOTAL FUNDS|18,313|(24,877)|(6,564)|
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ROTARY CLUB OF HEREFORD TRUST FUND
NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 30 JUNE 2025
6. | MOVEMENT IN FUNDS- continued
A current year 12 months and prior year 12 months combined position is as follows:
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||||||
|---|---|---|---|---|
|Net|
|movement|At|
|At|1/7/23|in|funds|30/6/25|
|£|£|£|
|Unrestricted|funds|
|General fund|13,125|(3,080)|10,045|
|Restricted|funds|
|Nepal Appeal|-|800|800|
|Funday|-|475|475|
|-|1,275|1,275|
|TOTAL FUNDS|13,125|(1,805)|11,320|
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A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
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||||||
|---|---|---|---|---|
|Incoming|Resources|Movement|
|resources|expended.|in funds|
|£|£|£|
|Unrestricted|funds|
|General|fund|55,598|(58,678)|(3,080)|
|Restricted|funds|
|Nepal|Appeal|800|-|800|
|Funday|475|-|475|
|1,275|-|1,275|
|TOTAL FUNDS|56,873|(58,678)|(1,805)|
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ROTARY CLUB OF HEREFORD TRUST FUND
NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 30 JUNE 2025
7, RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 June 2025.
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ROTARY CLUB OF HEREFORD TRUST FUND
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2625
| 2025 | 2024 | ||
|---|---|---|---|
| £ | £ | ||
| INCOMEANDENDOWMENTS | |||
| Donations and legacies | |||
| Donations | 1,437 | “ | |
| Fundraising and othertrading activities | |||
| Foundation Concert/Treorchy male voice choir |
- 15,049 |
28 1,500 |
|
| 90 Club draw | 2,710 | 2,810 | |
| Other fundraising | 431 | 568 | |
| Duckrace | 16,772 | 11,493 | |
| Memorywalk | - | 1,100 | |
| Race night | - | 814 | |
| RedRose | $10 | - | |
| TheBigBreakfast | 276 | - | |
| Courtyard filmscreening | 75 | - | |
| UK Sharedprosperity | fund | 1,000 | “ |
| 37,123 | 18,313 | ||
| Total incoming resources | 38,560 | 18,313 | |
| EXPENDITURE | |||
| Other trading activities | |||
| Admin fundraising costs | - | 244 | |
| 90 clubdrawprizes | 1,500 | 1,550 | |
| Duckrace costs | 3,101 | 7,279 | |
| Race nightcosts | - | 163 | |
| RedRose expenses | 1,509 | - | |
| Concert/choir costs | 7,899 | 504 | |
| SumUp fees | 82 | - | |
| 14,091 | 9,740 | ||
| Charitable activities | |||
| UkraineDEC appeal | 250 | 815 | |
| Shelterbox | 1,770 | 1,770 | |
| Endpolionow | - | 500 | |
| RotaryFoundationUK | 1,500 | 1,900 | |
| National smal! donation | - | 5,477 | |
| Hereford Sea Cadets | © | 500 | - |
| Carriedforward | 4,020 | 10,462 |
This page does not form part of the statutory financial statements
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ROTARY CLUB OF HEREFORD TRUST FUND
’ DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2025
| FOR THE YEAR ENDEDTHE YEAR ENDEDYEAR ENDEDENDED 30 JUNE 2025JUNE 20252025 | |||
|---|---|---|---|
| 2025 | 2024 | ||
| £ | £ | ||
| Charitable activities | |||
| Brought forward | 4,020 | 10,462 | |
| Herefordcommunity farm | 1,614 | 375 | |
| Big Space CancerAppeal | 800 | - | |
| Blackmarston school | 500 | “ | |
| Getcycling | S | 4,300 | |
| HerefordVeterans SupportCentre | 500 | - | |
| The LivingRoom | 500 | - | |
| Source ofLife Project | 500 | - | |
| Help forUkraine (Generator) | 500 | - | |
| Home-Start Herefordshire | 570 | - | |
| Children's HospitalPyjamas | 500 | - | |
| YeleniTherapyand SupportLtd | 450 | - | |
| The LivingHopeHereford | 350 | - | |
| Ethiopiaid | _ | 300 | - |
| OpenYourHeart toBhutan | 2,400 | - | |
| Alzheimers Society | 480 | - | |
| SouthWye Support (3 Degreez) | 1,000 | - | |
| Encore Enterprises CIC | 600 | - | |
| WestMercia Women's Aid | 1,000 | - | |
| HerefordAcademyD ofE equipment | 1,000 | - | |
| Reuby's Foundation | 200 | - | |
| ElyMemorialFund | 375 | - | |
| Halla'sHaven CIC | 250 | ~ | |
| Friends ofBlackfriars Rose Garden | 250 | ~ | |
| 18,859 | 15,137 | ||
| Support costs | |||
| Finance | |||
| Bankcharges | 71 | - | |
| Governance costs | |||
| Accountancyandlegal fees | 780 | - | |
| Totalresources expended | 33,801 | 24,877 | |
| Netincome/(expenditure) | 4,759 | (6,564) |
This page does not form part of the statutory financial statements
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