**REGISTERED CHARITY NUMBER: 1025289**
## **Report of the Trustees and**
**Unaudited Financial Statements for the Year Ended 31 August 2022**
**for**
**Yarburgh Community Playgroup**
Peter Hodgson & Co. Chartered Accountants Shadwell House 65 Lower Green Road Tunbridge Wells Kent TN4 8TW
**Yarburgh Community Playgroup**
## **Contents of the Financial Statements for the Year Ended 31 August 2022**
|||**Page**||
|---|---|---|---|
|**Chairman's Report**||1||
|**Report of the Trustees**||2||
|**Independent Examiner's Report**||3||
|**Statement of Financial Activities**||4||
|**Statement of Financial Position**||5||
|**Notes to the Financial Statements**|6|to|10|
|**Detailed Statement of Financial Activities**||11||
**Yarburgh Community Playgroup**
## **Chairman's Report for the Year Ended 31 August 2022**
I want to welcome everyone to the Annual General meeting and thank you for attending.
I have been on the Committee for 2 years now, first as Secretary and for the previous year as Chair. It has been a very interesting and immensely rewarding time. We have had a lot of changes both visible one and others behind the scenes. In December last year our former manager Lucy left as did the Supervisor. We are very pleased to have Sue join as manager permanently this term having assisted us on a consultancy basis last year. Heidi re-joined the organisation, coming back as our supervisor, Emily stepped up to the role of Educational lead and Chelsea joined us in February taking on the Special Educational Needs Co-ordinator role. Sam has very gracefully and competently assisted us through the year but has decided to move on at the end of the year.
I have to give special thanks to Charlie, Davina and Rebecca who gave us so much time and effort throughout what was a quite uncertain period at the beginning of 2022. Since then we have also had Tracey join as bank staff and we are delighted to have her on board.
The management team have been updating risk assessments and policies and procedures to ensure that we are confidently and consistently providing a safe and engaging environment for children to learn and grow. We have reviewed the offer we are making as a preschool to both children and parent and changes have been made to improve the organisation. I hope you will agree with me that the educational program now in place, especially for those children that are 3 years and over is exceptional. The children are learning phonics in stepping Stones in preparation for school but also covering all the area's required under the Early Years Framework.
With Covid almost a distant memory the children are out and about more and we are engaging with the new needs of children who have started their life with the limited social experience Covid created. There are increased needs around language skills and social skills which are being addressed constantly by simply being within this type of setting day to day.
Given the current economic uncertainty our recent fundraising efforts have been to apply to Grants from larger charitable and community organisations to assist in meeting our needs - I will leave it to the Treasurer to provide more details on this. As a charitable organisation we are always looking for new fundraising opportunities whilst remaining conscious of the financial pressures faced by families so if you have any ideas the Committee are always happy to discuss.
I feel the Preschool has come a long way from last November, following considerable staff changes, an ever-changing economic climate and the after effects of Covid we are continuing to offer a wonderful space with an amazing team to educate and engage your children daily. My final words are simply to repeat my thanks to the team here who have worked so hard this last year and achieved so much.
Page 1
**Yarburgh Community Playgroup**
## **Report of the Trustees for the Year Ended 31 August 2022**
The trustees present their report with the financial statements of the charity for the year ended 31 August 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **FINANCIAL REVIEW**
## **Financial position**
I have received the accounts for the financial year ended 31st August 2022 in accordance with the records submitted by me to the Reporting Accountant and have recommended that the trustees allow me to accept them and sign them on their behalf.
The total income for the year was £90,720 compared to the previous year when the comparable figure was £109,349.
The total costs for the year were £112,808 compared to the previous year when the comparable figure was £96,418.
This results in a net decrease in funds for 2022 of £22,088 compared to a net increase of £12,931 in 2021.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
**Registered Charity number** 1025289
## **Principal address**
Highfield Road East Grinstead RH19 2DX
## **Trustees**
A Taylor S Clark (resigned 17.11.21) M Casey H Martin (appointed 17.11.21)
## **Independent Examiner**
Aidan Patrick Smyth ACA FCCA Peter Hodgson & Co. Chartered Accountants Shadwell House 65 Lower Green Road Tunbridge Wells Kent TN4 8TW
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ A Taylor - Trustee
Page 2
**Independent Examiner's Report to the Trustees of Yarburgh Community Playgroup**
## **Independent examiner's report to the trustees of Yarburgh Community Playgroup**
I report to the charity trustees on my examination of the accounts of Yarburgh Community Playgroup (the Trust) for the year ended 31 August 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Aidan Patrick Smyth ACA FCCA Peter Hodgson & Co. Chartered Accountants Shadwell House 65 Lower Green Road Tunbridge Wells Kent TN4 8TW
Date: .............................................
Page 3
**Yarburgh Community Playgroup**
## **Statement of Financial Activities for the Year Ended 31 August 2022**
|2022
Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
90,362
Other trading activities
2
346
Investment income
3
12
**Total**
90,720
**EXPENDITURE ON**
**Charitable activities**
4
Education & welfare
112,808
**NET INCOME/(EXPENDITURE)**
(22,088)
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
63,643
**TOTAL FUNDS CARRIED FORWARD**
41,555|2021
Total
funds
£
108,461
887
1
109,349
96,418
12,931
50,712
63,643|
|---|---|
The notes form part of these financial statements
Page 4
## **Yarburgh Community Playgroup**
## **Statement of Financial Position**
## **31 August 2022**
|2022
Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
8
6,013
**CURRENT ASSETS**
Debtors
9
254
Cash at bank
51,348
51,602
**CREDITORS**
Amounts falling due within one year
10
(16,060)
**NET CURRENT ASSETS**
35,542
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
41,555
**NET ASSETS**
41,555
**FUNDS**
11
Unrestricted funds
41,555
**TOTAL FUNDS**
41,555|2021
Total
funds
£
6,907
149
58,549
58,698
(1,962)
56,736
63,643
63,643
63,643
63,643|
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. A Taylor - Trustee
The notes form part of these financial statements
Page 5
**Yarburgh Community Playgroup**
**Notes to the Financial Statements for the Year Ended 31 August 2022**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings
- 25% on reducing balance
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Pension costs and other post-retirement benefits**
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
## **2. OTHER TRADING ACTIVITIES**
|**OTHER TRADING ACTIVITIES**|||
|---|---|---|
||2022|2021|
||£|£|
|Fundraising & other activities|346|887|
continued...
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**Yarburgh Community Playgroup**
## **Notes to the Financial Statements - continued for the Year Ended 31 August 2022**
## **3. INVESTMENT INCOME**
|**INVESTMENT INCOME**||||
|---|---|---|---|
|||2022|2021|
|||£|£|
|Interest receivable||12|1|
|**CHARITABLE ACTIVITIES COSTS**||||
|Education & welfare|Direct
Costs
£
6,240|Support
costs
£
106,568|Totals
£
112,808|
## **4. CHARITABLE ACTIVITIES COSTS**
## **5. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 August 2022 nor for the year ended 31 August 2021.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 August 2022 nor for the year ended 31 August 2021.
## **6. STAFF COSTS**
The average monthly number of employees during the year was as follows:
## **7.**
|Childcare & administration
No employees received emoluments in excess of £60,000.
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
Other trading activities
Investment income
**Total**
**EXPENDITURE ON**
**Charitable activities**
Education & welfare
**NET INCOME**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**|2022
2021
7
8
Unrestricted
fund
£
108,461
887
1
109,349
96,418
12,931
50,712|
|---|---|
continued...
Page 7
**Yarburgh Community Playgroup**
## **Notes to the Financial Statements - continued for the Year Ended 31 August 2022**
## **7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**
|**TOTAL FUNDS CARRIED FORWARD**
**8.**
**TANGIBLE FIXED ASSETS**
**COST**
At 1 September 2021
Additions
At 31 August 2022
**DEPRECIATION**
At 1 September 2021
Charge for year
At 31 August 2022
**NET BOOK VALUE**
At 31 August 2022
At 31 August 2021
**9.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
**10.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Taxation and social security
Other creditors|Unrestricted
fund
£
63,643
Fixtures
and
fittings
£
29,632
1,111
30,743
22,725
2,005
24,730
6,013
6,907
2022
2021
£
£
254
149
2022
2021
£
£
53
807
-
145
16,007
1,010
16,060
1,962|
|---|---|
continued...
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**Yarburgh Community Playgroup**
## **Notes to the Financial Statements - continued for the Year Ended 31 August 2022**
## **11. MOVEMENT IN FUNDS**
|At 1.9.21
£
**Unrestricted funds**
General fund
63,643
**TOTAL FUNDS**
63,643
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
90,720
**TOTAL FUNDS**
90,720
**Comparatives for movement in funds**
At 1.9.20
£
**Unrestricted funds**
General fund
50,712
**TOTAL FUNDS**
50,712
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
109,349
**TOTAL FUNDS**
109,349|Net
movement
At
in funds
31.8.22
£
£
(22,088)
41,555
(22,088)
41,555
Resources
Movement
expended
in funds
£
£
(112,808)
(22,088)
(112,808)
(22,088)
Net
movement
At
in funds
31.8.21
£
£
12,931
63,643
12,931
63,643
Resources
Movement
expended
in funds
£
£
(96,418)
12,931
(96,418)
12,931|
|---|---|
continued...
Page 9
**Yarburgh Community Playgroup**
## **Notes to the Financial Statements - continued for the Year Ended 31 August 2022**
## **11. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined position is as follows:
|||Net|||
|---|---|---|---|---|
|||movement||At|
||At 1.9.20|in funds||31.8.22|
||£|£||£|
|**Unrestricted funds**|||||
|General fund|50,712|(9,157)||41,555|
|**TOTAL FUNDS**|50,712|(9,157)||41,555|
|A current year 12 months and prior year 12 months combined net movement in funds, included in the above|||||
|as follows:|||||
|**Unrestricted funds**|Incoming
resources
£|Resources
expended
£|Movement
in funds
£||
|General fund|200,069|(209,226)||(9,157)|
|**TOTAL FUNDS**|200,069|(209,226)||(9,157)|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
## **12. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 August 2022.
Page 10
**Yarburgh Community Playgroup**
## **Detailed Statement of Financial Activities for the Year Ended 31 August 2022**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
Fees receivable
**Other trading activities**
Fundraising & other activities
**Investment income**
Interest receivable
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Education & materials
Milk & food purchases
**Support costs**
**Management**
Wages & staff costs
Pensions
Rent, cleaning & repairs
Insurance, subscriptions & recruitment
Stationery, telephone & internet costs
Advertising & fundraising
Sundry expenses
Depreciation of fixed assets
**Finance**
Bank charges
**Governance costs**
Accountancy & bookkeeping fees
Total resources expended
**Net (expenditure)/income**|2022
£
1,500
88,862
90,362
346
12
90,720
5,143
1,097
6,240
86,795
2,822
9,434
1,702
1,695
23
1,478
2,004
105,953
93
522
112,808
(22,088)|2021
£
3,500
104,961
108,461
887
1
109,349
4,102
1,125
5,227
71,046
2,320
11,502
1,155
1,584
-
64
2,302
89,973
84
1,134
96,418
12,931|
|---|---|---|
This page does not form part of the statutory financial statements
Page 11