ROTARY CLUB OF YORK CHARITY FUND
FINANCIAL ACCOUNTS
30TH JUNE 2025
CHARITY NUMBER:1025046
ROTARY CLUB OF YORK CHARITY FUND
FINANCIAL ACCOUNTS
FOR THE YEAR ENDED 30TH JUNE 2025
CONTENTS
-
Report of the Trustees
-
Independent Examiner's report
-
Statement of financial activities
-
Balance sheet
-
-
- Notes forming part of the financial statements
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Page 1a
ROTARY CLUB OF YORK CHARITY FUND
TRUSTEES REPORT FOR THE YEAR ENDED 30TH JUNE 2025
The Trustees present their report and financial statements of the Charity for the year ended 30th June 2025. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity's Trust Deed , The Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16th July 2014.
1. Reference and administrative information
The Trustees who served during the year were:
President: Mike Hay President Elect: Paul Roberts Hon Secretary: Tom Jackson Hon Treasurer: Nigel Everard
Charity Number: 1025046
Principal Address: Club Chambers Museum Street York YO1 7DN
Bankers:
Solicitors:
Independent Examiner:
HSBC Bank Pic Harrowells Solicitors Mr B Davis FCA York Commercial York City Centre Office Henton & Co LLP PO Box 26 1 St Saviourgate 124 Acomb Road 13 Parliament Street York YO1 8ZQ Holgate York YO1 8XS York YO24 4EY
2. Structure, governance and management
The Rotary Club of York Charity Fund is an unincorporated charity and is constituted under a trust deed dated 14th February 1964.
The Trustees are nominated and appointed by the Club. The Club is managed by the Club Council which comprises the Trustees and six elected members. The Council meets on a monthly basis to facilitate the administration of the Charity.
3. Objectives and activities
The primary objectives are to apply the capital and income of the fund to or for the benefit of such charitable institutions, societies and objects as the Club shall, in duly constituted meeting, from time to time direct.
The charity carries out these objects by raising funds through a variety of activities. These include the Dragon Boat Races, charity walks and lunches. Other funds are derived from donations. Gift Aid is claimed on all eligible donations.
The distribution of funds falls into four categories, Rotary Foundation, Community Service, International and Youth Services. Rotary Foundation is the umbrella organisation for Rotary worldwide and sponsors various international projects. Community Service covers donations to local and UK charities and projects. International will cover donations to worldwide disaster relief and other overseas projects with Youth Services supporting Youth projects. Community Service, International and Youth services are controlled by sub-committees who will evaluate requests for aid and make recommendations to the Club Council. Charities to benefit from the Dragon Boat Races are nominated by the participating teams and the Club.
Page 1b
ROTARY CLUB OF YORK CHARITY FUND TRUSTEES REPORT FOR THE YEAR ENDED 30TH JUNE 2025 (Continued)
4. Achievements and performance
The Dragon Boat Races raised net £105,609. These together with the other contributions and donations enabled the Club to raise a net grand total of £122,719. Distributions were made from the Dragon Boat Races to many local charities of £83,547. together with £16,655 transferred to the Rotary Club of York Charity Fund. The Community Services Committee donated £24,340 to various local charities. Donations were made to Rotary Foundation of £2,215. The International Committee was able to support various charities to total £8,450. Grants of £560 were made to other charities. The Youth Service Committee supported youth charities to a total of £5,732. The total giving for the year was £124,844 as compared to £109,036 in the previous year.
5. Financial review
Overall the balance held by the fund decreased by £2,125 to £39,848 at the end of the year. Of this £29,591 was held in the General Fund and £10,257 in the Dragon Boat account after the transfer of £5,204 from the Dragon Boat Fund to the Charity Fund. The balance in the Charity Fund would be available for distribution in the financial year 2025/26. The Dragon Boat Fund is held in reserves to fund deposit and other payments for the following years race.
Reserves policy:
It is the Club's policy to distribute the closing balance in the General Fund in the following year. Since the prime objective of the Club is to support charitable causes it is considered imprudent to maintain a large level of reserves. Sums are, however, earmarked to provide immediate support to disaster relief.
Risk management:
The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen the risks.
Investment powers and policy:
Under the Trust Deed, the charity has the power to make any investment which the Trustees see fit. The Club needs to be able to respond immediately to requests for aid. For this reason the Trustees have decided that such investments as it holds should be available for instant access. The Trustees have not adopted an ethical investment policy.
6. Plans for future periods
The Club plans to continue with the Dragon Boat Races as the main generator of funds. The Trustees appreciate that, in the current economic climate, corporate sponsorship may not continue at the level previously enjoyed. The Club intends, as far as possible, to continue to meet its' objectives to support local, national and international charities.
The report was approved by the Trustees on 23rd January 2026 and signed on their behalf by
Rtn N C Everard
Honorary Treasurer
Page 2
ROTARY CLUB OF YORK CHARITY FUND
INDEPENDENT EXAMINER'S REPORT TO THE
TRUSTEES OF ROTARY CLUB OF YORK CHARITY FUND
| report to the Trustees on my examination of the accounts of Charity for the year ended 30th June 2025 which are set out on pages 3 to 8.
Responsibilities and basis of report
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘The Act’).
| report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable directions given by the Charity Commissioner under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- (1) accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
(2) the accounts do not accord with those records; or
- (3) the accounts do not comply with the applicable requirements concerning the form and content of of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirements that the accounts givea ‘true and fair view' which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Brett Davis FCA
Henton & Co LLP 124 Acomb Road Holgate York YO24 4EY
Page° 3
ROTARY CLUB OF YORK CHARITY FUND
STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 30TH JUNE 2025
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----- Start of picture text -----
||||||||
|---|---|---|---|---|---|---|
|2025|2024|
|Note|£|£|£|£|
|Income|and|Endowments|
|Donations|and|legacies|2|6,490|8,139|
|Charitable|Activities|3|140,665|131,020|
|Investment|income|4|372|281|
|Total|Income|~~|147,527|~~139,440|
|Expenditure|
|Raising|funds|
|Costs|of fundraising|events|5|24,808|23,379|
|Charitable|Activities|
|Donations|and|grants|6|124,844|109,036|
|Total|Expenditure|149|652|132,415|
|Net movement|in fund|(2,125)|7,025|
|Unrestricted|funds as|at|1st|July 2024|41,973|34,948|
|Unrestricted|funds as|at 30th June 2025|~|39,848|~|41,973|
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Page 4
ROTARY CLUB OF YORK CHARITY FUND
BALANCE SHEET AS AT 30TH JUNE 2025
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----- Start of picture text -----
2025 2024
Note £ £ £ £
Current Assets
Debtors 8 1,371 1,111
Cash at bank and in hand 9 94,573 83,141
95,944 84,252
Creditors: amounts falling due within
one year
Creditors 10 56,096 42,279
56,096 42,279
Net Assets 39,848 41,973
Unrestricted funds 11 39,848 41,973
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Approved by the Trustees on 23rd January 2026 and signed on their behalf by
Rtn N C Everard Honorary Treasurer
Page 5
ROTARY CLUB OF YORK CHARITY FUND
NOTES TO THE ACCOUNTS
YEAR ENDED 30TH JUNE 2025
1. Accounting Policies
a) Basis of preparation
The accounts have been prepared in accordance with the Statement of recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. The accounts are prepared in Sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £. The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to the accounts.
b) Going concern
The Trustees consider there are no material uncertainties about the Charity's ability to continue as a going concern. The review of our financial position, reserve levels and future plans gives the Trustees confidence the Charity remains agoing concern for the foreseeable future.
c) Funds structure
Unresticted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the trustees, at their discretion, have created a fund for a specific purpose.
d) Income
All incoming resources are recognised once the charity has entitlement to the resources, it is certain that the resources will be received and the monetary value of the incoming resources can be measured with sufficient reliability.
e) Expenditure
Expenditure is included on an accruals basis.
Donations and grants payable are charged in the year when the offer is conveyed to the recipient except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are noted as a commitment, but not accrued as expenditure. Governance costs include those incurred in the governance of the charity and its assets including costs related to the Independent Examination and professional fees.
f) Investment income
Investment income is accounted for in the period in which the charity is entitled to receipt.
g) Basic financial assets and liabilities
Basic financial assets, which include debtors and bank balances, are initially measured at transaction price including transaction costs. All financial assets are classified as receivable within one year and are not amortised.
Basic financial liabilities, which include creditors and grants payable, are initially recognised at transaction price. All financial liabilities are classified as payable within one year and are not amortised.
Page 7
ROTARY CLUB OF YORK CHARITY FUND
NOTES TO THE ACCOUNTS
YEAR ENDED 30TH JUNE 2025
6. Donations and grants
| Donations and grants | |||
|---|---|---|---|
| 2025 | 2024 | ||
| £ | £ | ||
| Dragon BoatRace —- Donations to Institutions DonationstoInstitutions |
Local Charities (exc Rotary Charity Fund) -CommunityService -YouthService |
83,547 24,340 5,732 |
87,938 9,164 4,048 |
| DonationstoInstitutions | -International | 8,450 | 4,343 |
| RotaryFoundationUK | 2,215 | 2,036 | |
| Otherdonations | 560 | 1,507 | |
| 124,844 | 109,036 |
7. Remuneration
The Trustees received no remuneration during the year (2024 f£nil) and were not reimbursed for any of their expenses in the year (2024 Enil).
| 8. | Debtors | 2025 | 2024 |
|---|---|---|---|
| £ | £ | ||
| St Crux hire prepaid | 150 | 140 | |
| HMRC GiftAid | 1,221 | 971 | |
| 1,371 | 1,111 |
Page 8
ROTARY CLUB OF YORK CHARITY FUND
NOTES TO THE ACCOUNTS
YEAR ENDED 30TH JUNE 2025
| 9. Cash at bank and in hand | 2025 | 2024 |
|---|---|---|
| £ | £ | |
| HSBC- Charity fund- Current a/c | 2,573 | 11,357 |
| HSBC- Charity fund- Deposit a/c | 25,373 | 15,000 |
| PayPal - Charity fund -Current a/c | 12 | 6,853 |
| St Crux- Charity fund- cash float | 310 | 310 |
| HSBC- Dragon Boat- Current a/c | 22,714 | 14,872 |
| HSBC- Dragon Boat- Deposit a/c | 15,518 | 17,844 |
| HSBC- Dragon Boat- Enthuse a/c | 28,073 | 16,905 |
| 94,573 | 83,141 | |
| 10. Creditors | 2025 | 2024 |
| £ | £ | |
| Dragon Boat Race | 50,844 | 38,771 |
| Sundry creditors | 5,252 | 3,508 |
| 56,096 | 42,279 |
11. Analysis of Charitable Funds
| Balance | Incoming | Resources | Balance | ||||
|---|---|---|---|---|---|---|---|
| B/fwd | resources | expended | _Transfers | C/fwd | |||
| £ | £ | £ | £ | £ | |||
| Charity | Fund | 31,919 | 20,051 | (27,583) | 5,204 | 29,591 | |
| Dragon | Boat | Fund | 10,054 | 127,476 | (122,069) | (5,204) | 10,257 |
| Total | 41,973 | 147,527 | (149,652) | 0 | 39,848 |
The Charity Funds are available to be spent for any purposes of the charity.
The Dragon Boat Fund is also available to be spent for any purpose of the charity, the above amount is, however, currently held in reserves in order to be able to fund deposits and other payments in respect of the following years event.
The Dragon Boat Committee agreed to transfer £5,204 to the Club's Charity Account out of the surplus generated from the 2024 event.
12. Related Party Transactions
There were no related party transactions during the year.