Trustees, Annual Report For the period From Istsri dale) to end date Section A Reference and administration details 7TH STOKE-ON-TRENT AND NEWCASTLE IWELLINGTONI SCOUT GROUP Charity name Other names the Charity is known by 7TH WELLINGTON SCOUT GROUP Registered charity nurnber{W any) HQ reglslration number Chwttys prinpaI address 47 BARRY AVENUE, BUCKNALL STOKE-ON-TRENT STAFFORDSHIRE PosIde N8m8s ol the charity Iw5teas ¥tho rnanagg the charity acted If not for whole >war Trust•• Nam• Offlce (If onyl PATRICK FAHEY GAIL FAHEY ALAN LIGHTFOOT JOHN BAYLEY JOHN STEVENSON CHAIRMAN TREASURER 10 12 13 14 15 Namas and addrgss89 of advisers loption81 infom)ation bul encouraged as best pr8¢tic*l T pe of advisor Name Add$$ 1 LT700001 {14 September 20241
Section B Structure, overnance and mana ernent Des¢riptK)n of thè charrt$ trusts Type of govemiNJ document Th• Group's govemiNJ documents are those of the The Scout Association. Thw cKJnsist of 8 Royal Charter, which in tum gives autthjrityto the Bye L8% ofthe AssociatK)n and The PoliGy, Organlsation 8n¢J Rules of The Scout Assoc4ats"on. l•.g. trust deed. cnnstitulk)nl Howthe eharity is constituted le.g. trust. 8ssodatkJn. cvmp8nyl The Group is a trust established undor ils rules which are o)mrnon tts all Scouts. Trustee 88léthon methods le.g. appolnted by, elect•d by) The Trust88s are appointed in aceordance with the Policy. Organisation and Ru185 of Th& s)ut Association. AdditKJna govemanc Issues (optional inlomiation but eneoksraged as b85t practi) You rn3y ckK)ose to Include addon infomiath)n, %there rè]8v8nt, )out'. Th& Group is m3nwJ8d ty the Group Trustee Board, the nrnber$ ofwhich ar$ the'charity Trust885' of the Scfjut Group whth is an educational tharity. As charity truste85 they a reswnsible for cx)mplyiry with legislation 8pplicable to tharilies. Thi$ indudes the istrats'on, keeping proper ao)Junts 8nd rn0ng retums to the Charity Comrni5sion as appropn81è. Polldes and proc£dures adopted for.. al th8 induction and training of trustees., bl trustee, ronsideratK)n of mapr risks and the srtem5 and Procedu to manage Ihgm. Thè Trustee Bowd conslsts ol the Ch8lt, TreaSUr and 6 Tru$tg98 arwl meels every 1 mnths. Ilemb9rs of thè Twstee Board complete a Stx)uts Trustee leaming b%4thin Ihe first 6 months ofioining the Board. This Group Trusle8 Board exSsts to mak8 sure the charity is w811- man&Jed. risk5 a assessed 8rMI mltigated. buildings and equipment are in g(x>d rkIng order, and 8v8ryonefollows I81 ulrernents 8nd the organisation's polic and rules. Their support hdps other volunteers run high-qu81ity and safè programmes Ihat givas young peoplg sknlls for lrfe. 2 LT7(X)001114 September 20241
Se¢tion 8 StructUTe. overnance and management Icontinuedl Rl8k and Int•rnal Control he Group Trustee Board has id8ntffied the major rtsks to which hèy belleve the Group is exposed, these have beèn reviewed nd sy51ems havè been estalAished to mthgate against thern. The main areas ol cx)nceTn that have been identffied are.. Damage to thg bulldlng, PrOrtY and •qulpm•nL he Group would request the use ol buildings. propety 8nd equipment from nei9htrx)uring organisation5 such 8$ the ehurch, community Ixntre and other Scoul Groups. Similar wprc21 arrangements est wth thèse organisatn5. Th8 Griyjp has suffioent buildings and CL)ntents insurance in pL1 to mits.gate against pemianent loss. Injury to leader•. helpèrn. 8UPPOrterB m•mb•rn. he Group through the capitation (¥)ntributes to ihe Swut ssoryations national awdent insurance policy. Risk ssessments arg undertaken befor8 3118Ctivities. R•ducad Ineom• fromlund raIn9. Th8 Group is primarily reliant upon Income frorn subscriptions and undraisiro. The group does hold a ffjserve to ensure the conbnuity of activllies should there be a major rwjuction in ineome. The Boar(l Could raise the v8lu$ of subscriptions to inc3$& the iniome to the group on an oroJoiro b85i5, either mporarily or perrnanent. ReductS¢)n or149 of l•adgrs. Th8 group is totally reliant upon volunteers to run and adrninkster he activities of tha group. If there was a reduction In the nurnber of le8dets to an unacceplable18vel in a partIlar s8CtKm orthe group as a whole then there have to be a contracth)n, consolidatK)n or dosure of a 5th0n. In the worsl w sc8n8ri0 th8 complete cbsure of the Group. Redud5on or los• of m•mber8. Th8 Group provides activities for all youro agad 4 to 18. If ere was a reduction in membership in 8 rtiCUlar section or the group 85 bvhole then there wjuld have to be a ojntraclton, )nsolidatM)n or d05ure of a $ts"On. In the Ksr case scenarfo the cornpleto CbSU ol the Group. The group has In place syst8ff6 of Intem81 rontroL8 that a deslgned to provide reasonable assur8nc8 against rnaterial mismanagement or loss, th8se include 2 signatori05 for all payments and a mmprehenslve insurance pole$ to ensure that Insur8ble risks a ¢)Ved. 3 LT700001114 September 20241
Section C Objective5 and activitie5 The Purpose of Scoutyng Scouting exist5 to activèly engage and support yourYJ pIple in their personal devekJpmen¢, ernsring them to m8 a w)5ve contributlon to SOCi8ty. Summary of th• objects of Ihe tharity set out in ts govemlng docurnent The Valu•8 of Seoutlng As S(x)uts we are guided by these values: Intsgrlty- We ai %ith intggriiy. we are honest, tru51wot1hy aThJ loyal. Rosp•ct- We have self-respe¢i and reSpt for others. Care- We support olhers and take care ofth8 worfé in Ythlch we B•ll•f - We ewore ourfaiths, belth and attitudes. Ctroperatlon- W8 make a positNe difference., we c¥Troperate wlth othS and mèke ffiends. Thg Scout Method SeoutiNJ tskes place wheft young people, in p8rtnershlpwlth adults, %wrk together based on th8 values of Scouting and: - eny)y what they ar8 doing and have fun - take part in activities indoors and outdoors 18am by doing - share in spiritual refiwAKJn - take Tesponsibility and makè ehoices - undertake new and challengiry athvit9 mak8 and live b their Promise. The main actIv8S carried out by the group are tho88 8xp8ded ol Sections Sn the Scout Assoclalion. narnety training young ppIe in ski11s and ways of CA)nducting themselves to form mature arnd rA)mpetent young peoplè and ultimately WelrOunde(j adutts by various activthes as are appropriate to the ages of the secon$. Oyr SquIr1 and Beaver 5tiOnS focus on activthe5 based Sn craft and 3Y, but also enUrage le8ming and exposure to outd(M)r 8Ctivities through sleewvers and camps. Our Cub se¢tyon aims to provide a bridge into a greater rang8 of exp8n6n$ and learning opportunltSes throu9h camps and actSvll'es such as day trips to Ioc81 community sites cw educational (entres Such as the Natsonal spa Centre. Our Scout and Explorer sections focu8 Dn the development of our youths indèpendance, cornmunicètion and lrfe sk'lls. Through guided sknlls, hands on expeditions and leadlng OpportunitS, and progressive soal interations, thesg sethons allow those in th&r rnost formative years to gain thè knovledge and skills they May one day ne8d. Summary ofth8 main actIve8 in re18tion to these objects Addthonal detsils of theobiathes and 8CtNrtis loptlonal Informab'on but enuraGed as best practice) You rnay choose to indud8 lurther stat8rn8nts, where relevant. about.. ' pdScy on gr8ntm8king', • wntrfbu¢ion made by volunteers.. ' policy on investmgnt5. Publlc benefit statement The Group meets the Charfty COmrnis5n's public benefit crit8ri under both the advancernent of education and the advancanent of cltrzenship or (x)mmunity dev8k)pmont headiThJs. 4 LT700001114 September 20241
Section D Achievernent5 and performance In October 2022. we wdcomsd our newest secbon to the group by opening 8 Squirrèl sedon. Inrye85ing ourgroup svze to indude 4 to 6 year olds has transforrned the way we feed into the group and allows for a bwlgr expenCe at much 8 younger &Je. Summary ol the main achints of All of our sections delivered a fun and thourough programmg throughout 2022. ensuriro that all ouryouth rnembers hav• had the Opportunity to cornpl8te £y)re activty b8dg85 and undertake a number of outdoor experiances. Section E Brief stslgment of the chanty'$ polioy on r8sarves Financial Review Re1¥0 Polley The Group's policy on r8s•rves Is to hold surricient resour¢88 to continue the charitable activilies of the group should in(x>me and fundraising aGINrtie5 fall short. The Group Trustee Board considers that the group should hold a sum equivalgnl to 12 months runnirrfJ Sts, rArr2 £12,000. Quantfy ond explwn any dèskJnalons Detalls of any funds Materfal in deficit lcircumsianc85 plus steps to eliminate) Funds arè not materialty in deficit. FurtherffinancSal review detoiLs loptlonal inlomiation} You moy cho# to Include additional infom7ation. whe relevant, about.. Inv¥sbMnt Polky Ispoelmn 11 The Group's Inwme and Expenditur• is very $m8118nd as a n58quence does ngt have surriryent funds to invest in longer- • the Chari$ prinopal sources offunds term inVestmts suth as sio¢ks an<J Sha$. The Group has (including any fundralsingl.- thereforè adopt a low risk strategy to Ihe invèstment of its funds. Wl fund5 are held in cash u5iNJ only mainstream banks or building socleves. Th Group Truste8 Board regularty rnonitors the leveL8 of b8nk balanc85 and the Interesl rates recbived to ensurè tho group obtains maximum value and incx)me from its banking arrangements. Oecasion8lly thi5 may Snvolve using an acu)unt that requlres a p8ri0d of Th)tlce before funds may be ¥thdravrt, before doing so the Group Tru$tee Board consid8rs the cash flow requirements. . how expenditure has supported the key objectives of the charity.. . Snv86Im pollcy and obiectN•g,' Investrnnt Pollcy Ispgclmen 21 The Group does not have sufficient funds lo Invest in Irmg8r term investments. The Group h85 therefore adopte(l a risk avers trategy to the inve5trnènt of rts funds. All funds are held in cash using onty mainstream bank8 or buikllro sodetigs. 5 LT70fKJ01114 Septentsr 224)
Section F Other Optional Information Plan5 forlLrtur• periods (details of any 519ntficant aCtleS planned to achieve them) Section G Declaration Tho tNste8s declwe that th8y have approvad the tNslees' report above Signed on beham ol the charity$ trustees Signature(sl Full name(s} Posttion189 Sacretary, Chair} D8t• 6 LT7C#)001114 Septernber 20241
GROUP ACCOUNTS - 2022 TO 2023
Registered Charity No. 1025029
INCOME
EXPENDITURE
| HIRE OF THE HALL DONATIONS PLANTS 2022-23 TOTAL CARRIED FORWARD TOTAL INCOME |
2,485.00 £ CAPITATION 2,291.50 £ 1,691.58 £ INSURANCE 886.86 £ 4,730.90 £ DONATIONS 485.00 £ GAS, ELECTRIC, WATER 2,760.28 £ RENT 52.00 £ MAINTENANCE 5,641.18 £ MISC. 619.27 £ TRAINING 360.00 £ CAMPS 710.50 £ PLANTS 3,268.10 £ 8,907.48 £ 2022-23 TOTAL 17,074.69 £ TSB 31,125.64 £ 39,672.50 £ CASH IN HAND 379.65 £ 48,579.98 £ TOTAL EXPENDITURE 48,579.98 £ |
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LT71)0005- Scrutineerfs Reportto the Tyustses Vuly 20191 Scrutineer's Report to the Trustees of 7th Stoke-On-Trent and Newcastle (Wellington) Scout Group I report on the accounts of the GrouplDistrict forthe year ended 3110312023 As the Group's tfustees you are responsible for the preparation of the accounts- you consider that neitherthe aud nor independent exarnination requirements of the Charities Act 2011 apply. It is my responsibilty without carrying out an audit or independent examination to scrubnise the accounts and to report to you. In accordance with the dirertions given in the Group's constitution. I have scrutinised the records and the accounts set out on pages ..... ..... In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. C. ..ll..... .. Ochn:.S........... i.Q......C Address= ..... Sr..q..Q.OQ........................... Date:.....