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← 1st Aylesford Scout Group

2025-08-31-accounts

1st Aylesford Scout Group Treasurer’s Report

Financial Year 2024–2025

Introducton

I am pleased to present the Treasurer’s Report for the financial year ending 2025. This report summarises the group’s financial performance, overall position, and key observations from the year.

Overall Financial Positon

During the year, the Group recorded:

The Group began the year with an opening balance (Lloyds Account and Expense Account) of £26,678.06 and closed with £25,026.68 .

Although the Group operated at a modest deficit this year, reserves remain healthy and provide a stable financial foundation going forward.

Income Summary

The Group’s primary source of income continues to be membership subscriptions.

1. Membership Subscriptons

Subscriptions represent approximately 60% of total income and remain the core funding stream that supports regular programme delivery and fixed costs.

2. Gif Aid

Gift Aid continues to make a significant contribution and remains an important supplementary funding source.

3. Events and Actvites

Income was generated from a wide range of activities and camps across all sections, including:

Event income across sections totalled several thousand pounds, with the largest contribution coming from the Scouts (Voyagers) section.

Expenditure Summary

Expenditure reflects both core operating costs and the delivery of an extensive activity programme over the last financial year.

1. Membership & Natonal Costs

This represents payments to District, County and The Scout Association and is our largest structural outgoing.

Hardship Fund will need to be looked at and re-agreed at the next AGM.

2. Event & Camp Costs

Significant expenditure was incurred in delivering camps and activities, including:

In most cases, event costs were broadly covered by corresponding income, although some events operated close to break-even or at a small shortfall.

3. Programme Delivery Costs

Regular weekly programme delivery costs included:

These costs directly support the quality and variety of activities offered to our young people.

4. Operatonal & Fixed Costs

The Group’s ongoing overheads included:

These represent necessary costs of maintaining facilities, compliance, and financial systems.

Assets and Insurance

The Group maintains insured assets including:

These assets support the delivery of outdoor and adventurous activities.

Reserves Positon

The closing balance of £25,026.68 provides the Group with a healthy reserve.

While the Group operated at a deficit of £1,651.38 this year, this is manageable within current reserves. However, continued deficits over multiple years would gradually reduce financial resilience; therefore, it would be advisable for the Trustees to consider formally adopting a reserves policy (for example, maintaining 6–12 months of core operating costs).

Observatons and Recommendatons

  1. The 1[st] Aylesford Scout Group remains financially stable.

  2. Subscriptions are the principal income source and must remain appropriately set.

  3. Event pricing may require small contingency margins to avoid future shortfalls but going forward I intend to have better control/accuracy over the events/budgets.

  4. Bank and transaction fees should be periodically reviewed.

  5. Exploring grant funding opportunities could help reduce pressure on subscription income.

  6. Hardship Fund needs to be discussed and agreed.

  7. At the time of preparing this report (11 February 2026), the financial records are with our independent examiner, Andy Fuller, who has kindly agreed to carry out this year’s examination.

The independent examiner attended my home address on 10 February 2026 to review the records with me and ensure that everything was complete and in order.

He took a copies of the receipts to carry out a dip-sample review and completed the examination and sign off the accounts on 26/02/2022.

Acknowledgements

I would like to sincerely thank all Section Leaders, volunteers and Trustees for their continued commitment to delivering a high-quality programme for our young people and for their responsible oversight of the Group’s finances.

As this was my first year serving as Treasurer, I am especially grateful for the significant support I received during the transition into the role. In particular, I would like to thank Jo (our outgoing Treasurer) for her time, patience and thorough handover. Her clear records, detailed explanations and willingness to answer questions ensured continuity and made stepping into the position far less daunting.

I would also like to thank all of the Trustees for their encouragement, practical support and understanding as I settled into the role. Their collective experience and guidance have been invaluable throughout the year.

Finally, I would like to acknowledge Adam from the District for generously sharing his expertise with Online Scout Manager. His advice and support in navigating the system have been extremely helpful in ensuring our financial processes remain accurate and efficient.

The assistance I have received from all of the above has been greatly appreciated and has helped ensure that the Group’s finances continue to be managed effectively. I would also like to thank parents and carers for their ongoing support through subscriptions and fundraising, which remain essential to the success of the Group.

Submited by:

Michael Knox

1st Aylesford Scout Group Treasurer

11/02/2026

Adrnln CthSpDwed 8ourKeM•Q4 Donation Ev•rts- HOKH Sh•unTh• EveTrts. Hor5a B•aver5 Ev•)ts. Leop•rds Cubs 21.rKJ 846. 305.05 937.61 427.50 1,207.50 150. Z,114.ClJ 170.rAI ¥ li Ev•ts. Squlryd¥ Ev•rts.Tw5 Cubs 482.X) 463.95 5,086.32 4,323.54 358.CKI 759.13 3,736.37 8m8.39 Gfft Akl Gort 46.59 Mee¢iry5. L•ownl C4th 53.90 om 32.CQ 11,125.LXI M•rtfjws. T•r C 19,540.42 1.415.62 1.576.90 784.77 598.96 I,4K￿.75 845.47 8nk F••5 Carnplw Ew4imert 7,017.LX) 1,398.18 om 2.98 36.66 352.42 1.378.81 250.04 336.99 712.06 1.399.C 3.725.97 207.56 1.328.81 1.601.29 1.377.92 810.15 1,490. 413_91 Events. HOKH Shaun The Sh••p 3(￿.37 2.115S2 359.05 445.47 515.68 7,198.11 OL Ev•ts. VoyawsScoLts 201.20 1,428.13 IA73.15 609.11 1.324.74 525.02 1.504.57 7.380.93 2.482. 1.539.LXI 12.0) Meetiiy-SyuirrÉis Meetirys. T48ers Cub5 2.482.(Xl IAO4. 01105) ￿26 1,278.91 23,747.77 3.652.60 23x125.46 Lkntd5 11,449.CKI 3m6.CXJ IforWWlov7Yf•llw 8V85G 01102 Account balartt bro¥ht I0￿•[d Total Incom• Total expend*ur• Net incorne urrt ￿lInCe urrl•d forward 26.678.C 32.545.52 $4.196.70 -1,651.38 25,026.88 J5.638.66 41.817.45 90.778.05 11,039.40 26,678.06

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Indepgndent Examlner'j Roport Report to th• tru8t••sl mOm￿r￿ of 111 Aylesford Scout Group On a¢c¢)unts for tho year onded 31 It August 2025 Charlty no (If any) 1024962 S•t out on pag•s I report to the trustees on my examination of th8 accounts of the above charity {llhe Trusl'l for the year ended 3r, l ¢y¥I Rosponsibilltles and As the charity trustees of the Trust, you are r8sponsible for the preparation basis of report of the accounts in accordance wilh th8 requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under séction 145(5Xb) of the Act. I have completed my examination. I confirm Ihal no material matters have come to my attenlion (olher than that disclosed below ") in connection with the examination which gives me cause to believe that in. any material r8specl-. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in thg brackets if they do not appty. Signed: Date: 2G{LI Namo". Andr8w Fuller Rolevarrt prof68sional qualifi&*ion(s} or body lif anyl: ACMA Addrou: 69 Maxwell Drive Maidslone Kent ME16 oay IER October 2018

Section B Dlsclosvre Indèpendenl gx4min8iion of chaflly accoun1#.. dIT￿lIon¥ guIdon￿ for examlnèrsl. Glve hor• brl•f d•t•ll8 of any Ft•ms that th• •xamin•r wlsh•3 to dlsclots•. No It8m8 to dl$dosè IER October 2018