Trustees’ Annual Report
Charity Registration No 1024873
Marhamchurch Playschool (Preschool) is an unincorporated association governed by its constitution.
During the financial year ending 31 August 2025 the following trustees served as committee;
Lois Briard as Chair
Charlotte Hancox as Treasurer
Elly Hawkins as Secretary
New trustees are appointed at the AGM by democratic election at the AGM.
Marhamchurch Playschool takes children from 2 years of age until they start school. The preschool aims to enhance the development and education of children under statutory school age.
Provide a safe, caring environment for pre-school aged children to prepare them for entry into school.
The trustees have had regard to guidance issued by the Charity Commision on public benefit
Due to our staff, families and committee we!ve had a successful year in that we!ve been pretty full with a good mix of 2 and 3 year olds. Our children work well together and our older children are a brilliant role model for the younger ones. We will lose many of our children to Primary School in September and we are working closely to ensure a smooth transition to school. This means that there will be places free for new families to attend our lovely village preschool and we have an Open Day in early July for new and existing families.
We have kept up with the changes to Ofsted and statutory safeguarding requirements and continued to share the good practice and strengths within our setting with colleagues from the local authority and other settings.
Families have been invited to share their children!s learning during Open Afternoons and great fun was had by all at our Christmas sing-a-long. Parents continue to have access to Tapestry enabling them to have an insight into the learning experiences the children are enjoying in the setting.
We appreciate our neighbouring school allowing use of their hall for PE and playground for balance bike sessions. Our working relationship is further strengthened by joint activities such as the Christmas craft afternoon. We also have had some external visits
External visits including a local farmer with his tractor, a nurse, Bude Library and a Ukulele band further support the children!s learning.
Last summer we were able to provide some holiday club provision over the summer holidays and at the end of the summer term we took the decision to lengthen the opening times for the setting from September 2025 allowing families to use funded hours till 3:30. We found that after an initial period of lower numbers on a Friday this change has had a positive impact.
During April a Spring Spruce Up was held and with the help of many hands we were able to complete some external painting. We are hoping to do this again soon this year.
Fundraising remains an important income stream for us and we have had many fundraising events over the last 12 months including a quiz at the Bullers Arms, wreath making workshop and Christmas raffle.
We are extremely fortunate to have such a dedicated team of professionals to nurture and educate our children. We have had some changes to our committee and Lucy has taken over the role of Chair. We thank Lois for her dedication and commitment over the previous years. We also appreciate the commitment of our regular Forest School volunteer, who has been a firm fixture in our setting for many years. Her commitment and time are highly valued by us all.
During every year we also welcome work experience students, allowing them an insight into a career in the early years.
We!d like to thank everyone for the support they!ve shown preschool over the year. We greatly appreciate everyone's involvement, whether it's attending events, supporting fundraisers, doing odd jobs, or thanking the staff for their hard work.
Financial Report
The preschool accounts run from 01 September 2024 to 31 August 2025. The accounts as currently prepared on an accrual basis but will be moving to simpler cash accounting reporting for the following year to save time and funds for the charity.
During the financial year the preschool received income from a combination of sources as follows;
" Early years government funding £87,584 ( has dropped by £5,131 compared to previous year)
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Parent fees £10,315 (have also dropped compared to previous year)
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Fundraising activities
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Quiz £485
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Wreath Making £300
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Christmas Cards £36
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Forest School Voluntary donations
Grants
o Marhamchurch Parish Council £300
Donations o The Revel £200 o Bude Carnival £150
Total income for the year was £99,990 before interest which was £239. This is compared to an income of £108,041 from the previous year.
Expenditure – Up 7% vs LY
Total expenditure for the financial year was £99,828. The main areas of spending were:
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Staff wages and related costs
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Premises and utility costs
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Resources and equipment
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Insurance, training, and administrative expenses
Overall expenditure was up 7% compared to the previous year, this equates to approx. £6200. The biggest cash increases were wages up £2500, National Insurance costs up £1900 and Water bills up £1800.
At the end of the financial year we broke even with a net income was £402. We will continue to closely monitor the profitability of the preschool and make any necessary adjustments going forward.
Current Financial Position
As at 31 August 2025 funds in bank accounts were as follows;
£13,999 in the Main account
£8912 in the Fundraising account
£16,291 in a Savings account
The preschool holds reserve funds in excess of £15,000 which is of a level that the committee feels is appropriate to meet the needs of the preschool. This figure is reviewed annually.
The committee continues to monitor finances carefully to ensure the preschool remains sustainable and able to meet its obligations and to check that the reserve figure is sufficient.
Looking Ahead
Considering some large upcoming expenses, we will require a continued fundraising effort in the coming year. We are expecting to repeat our annual quiz night in May with a goal of achieving £500.
We will continue to seek out donations from local groups and apply for grants where possible to cover these costs.
We also held a Spring Spruce up which managed to help us maintain the preschool grounds without the need for additional spending.
Due to suffering several leaks, we anticipate spending 6-10k this year on a new roof. We also require a new shed for Forest School which will be approx. £1200.
Signed on behalf of the Charity’s Trustees
E. Hawkins (Secretary) C. Hancox (Treasurer)
Dated 15 June 2026
Exp8ndlturo- Up 7•h vs LY Total expenditure lor Ihe linanaal ar was £99.828. Tr main areas of spending wer8.. Staff wage5 and related costs Premises and utility costs Resotjrces and equipment Insuranee, Irainlng. and administrative expenses Overall expenditure was up 7% compared to the previous year, this equates to approx. £6200. The L)iggesl cash increases were wages up [25, Naonal Insurance costs up £1900 and Water bills up £1800 Al the end ol Ihe linanclal year we 0k0 even with a net income was £402. We will Continue to closely monilor tho prolilability ol the preschool and make any necessary adjuslmenls going lornard. Current Flnanclal Posltlon As al 31 August 2025 tunds in bank accounts were as follows., £13,999 in the Main account £8912 in the Fundraising account £16,291 In a Sawngs account The preschcx)I holds reserve funds in excess 01 £15.000 which is ol a level that the committee feels is appropriate to meet the needs ol the preschool. This IUre is revlewed annually. The committee continue5 to monitor linances carefully to ensure the weschool 18mains SU5taln8ble and able ta mo01 Ils obligations and 10 check that tha resefva Ilgure is surticienl. Looklng Ahgad Considering some large upcoming expenses, we wll iequlfe a contlnued lundralslng effort In the coming year. We are eXtIng lo repeal our annual quiz nlght in May with a goal of achieving £5(Kl,. We wi11 continue to seek out donations from local groups and apply lor grants where possible to cover these costs. We also held a Spring Spruce up which managed to help us malnlain the preschool grounds wilhoul the ne8d tor addibonal spendlng. Due 10 SLJffering several leaks. we anticipate spending 6-1 Ok this year on a new iool W8 a159 requlre a new shed lor Forest Schoo5 which 11 be approx. £1200. Slgned on behall of the Charity's Trustee$ E. Hawkins Isecrelaryl C. Hancox (Treasur8rl Datod 15 June 2026
Marhamchurch Pre School
Balance Sheet
As of 31 Aug, 2025
| Total | |
|---|---|
| Fixed Asset | |
| Tangible assets | |
| Fixtures and Fittings Cost | 1,200.00 |
| Fixtures and Fittings Depreciation | -719.90 |
| Freehold property | |
| Cost | 99,972.68 |
| Total for Freehold property | £99,972.68 |
| Office Equipment Cost | 349.00 |
| Total for Tangible assets | £100,801.78 |
| Total for Fixed Asset | £100,801.78 |
| Cash at bank and in hand | |
| Current Account TSB | 13,999.52 |
| Fund Raising Account | 8,912.42 |
| Petty Cash | 0.00 |
| Savings Account | 16,291.07 |
| Total for Cash at bank and in hand | £39,203.01 |
| Debtors | |
| Debtors | 132.00 |
| Total for Debtors | £132.00 |
| NET CURRENT ASSETS | £39,335.01 |
| Creditors: amounts falling due within one year | |
| Trade Creditors | |
| Creditors | 632.44 |
| Total for Trade Creditors | £632.44 |
| Current Liabilities | |
| Accruals | 0.00 |
| Deferred Income | 0.00 |
| Net Wages | 5,087.52 |
| PAYE - Tax & NIC's | 503.43 |
| People's Pension | 391.79 |
| Total for Current Liabilities | £5,982.74 |
| Total for Creditors: amounts falling due within one year | £6,615.18 |
| NET CURRENT ASSETS (LIABILITIES) | £32,719.83 |
| TOTAL ASSETS LESS CURRENT LIABILITIES | £133,521.61 |
| TOTAL NET ASSETS (LIABILITIES) | £133,521.61 |
| Charity Funds | |
| Opening Balance Equity | 125,151.99 |
| Retained Earnings | 7,967.95 |
| Surplus/(Deficit) | 401.67 |
| Total for Charity Funds | £133,521.61 |
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Accrual Basis Saturday, 20 June 2026 06:36 PM GMT+01:00
Marhamchurch Pre School
Financial Activities By Tag Group September, 2024-August, 2025
| Sep 2024 - Aug 2025 | |
|---|---|
| Income | |
| Donations and legacies | 300.00 |
| Fund Raising | 1,746.95 |
| Services | 97,896.38 |
| Uncategorised Income | 46.78 |
| Total for Income | 99,990.11 |
| Cost of Sales | |
| Books | 20.50 |
| Cooking | 10.11 |
| First Aid | 60.59 |
| Food | 103.67 |
| Forest School | -555.87 |
| Gross Wages | 75,901.90 |
| Resources | 426.06 |
| Toys | 232.49 |
| Total for Cost of Sales | 76,199.45 |
| Total | 23,790.66 |
| Expenditures | |
| Advertising/Promotional | 162.00 |
| Cleaning | 801.68 |
| Computer Costs | 59.99 |
| Dues and Subscriptions | 719.79 |
| Electricity | 1,043.46 |
| Employer NIC's | 6,606.17 |
| Employer's Pension | 2,403.69 |
| Equipment Hire | 361.00 |
| Gifts | 272.56 |
| Insurances | 1,587.20 |
| Office/General Administrative Expenses | 664.19 |
| Other Professional Services | 2,062.49 |
| Printing, Postage and Stationery | 50.25 |
| Raising funds | 410.00 |
| Rent | 900.00 |
| Repairs and Maintenance | 558.16 |
| Staff Training | 346.53 |
| Telephone and Internet expenses | 870.09 |
| TV Licence | 169.50 |
| Water | 3,579.36 |
| Total for Expenditures | 23,628.11 |
| Net Operating Income | 162.55 |
!"
Accrual Basis Saturday, 20 June 2026 07:08 PM GMT+01:00
Marhamchurch Pre School
Financial Activities By Tag Group
September, 2024-August, 2025
| Sep 2024 - Aug 2025 | |
|---|---|
| Other Income | |
| Interest Earned | 239.12 |
| Total for Other Income | 239.12 |
| Net Other Income | 239.12 |
| Net Income/(Expenditure) | 401.67 |
Accrual Basis Saturday, 20 June 2026 07:08 PM GMT+01:00
"!"
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees Charity Name MARHAMCHURCH PLAYSCHOOL On accounts for the year Charity no 31[st] August 2025 1024873 ended (if any) Set out on pages One (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination ( ~~other than that disclosed below~~ *) which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Date: | 27/05/2026 |
|---|---|---|
| Jon Sharpe | ||
| Institute of Certified Bookkeepers FICB PM.Dip |
||
| Higher North Beer Farmhouse, Boyton | ||
| Launceston | ||
| Cornwall PL15 8NP |
Oct 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
2
IER